Administrative Officer
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Top Notch Management Services is recruiting an Administrative Officer for a Cabro paving blocks factory in Athi River, Kenya. The role involves managing daily office operations, statutory compliance, staff records, payroll support, procurement documentation, and coordination with government agencies. The position is full-time, reporting to the Operations Manager.
- Full-time role based in Athi River, Kenya
- Requires a Diploma and 4 years of experience
- Involves statutory compliance (NSSF, NHIF, PAYE, licenses)
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Top Notch Management Services is recruiting an Administrative Officer for a Cabro paving blocks factory in Athi River, Kenya. The role involves managing daily office operations, statutory compliance, staff records, payroll support, procurement documentation, and coordination with government agencies. The position is full-time, reporting to the Operations Manager.
- Full-time role based in Athi River, Kenya
- Requires a Diploma and 4 years of experience
- Involves statutory compliance (NSSF, NHIF, PAYE, licenses)
- Covers office management, payroll support, and procurement tasks
- Mid-level position reporting to the Operations Manager
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required4+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in sales, factory, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in MachakosThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Top Notch Management Services Ltd (on behalf of a Cabro paving blocks factory,… and the role in Machakos.
- Add concrete examples related to sales, factory, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
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- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Administrative Officer role in sales, factory?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Machakos under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Top Notch Management Services Ltd (on behalf of a Cabro paving blocks factory,… before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
T
Administrative Officer
Top Notch Management Services Ltd
Admin & Office
1 month ago
Easy apply
Rest of Kenya
Full Time
Manufacturing & Warehousing
Confidential
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Job summary
Top Notch Management Services is Human Resources Management firm with its head office in Nairobi. On behalf of our client, a Cabro paving blocks factory located at Athi River, we are seeking to hire for the position of an Administrative Officer.
Reporting to the Operations Manager, the ideal candidate will be expected to provide efficient administrative and clerical support to other team members, ensure smooth running of day-to-day operations by offering efficient administrative support in office management, record keeping, staff coordination, and ensure compliance with company and statutory requirements
Min Qualification:
Diploma
Experience Level:
Mid level
Experience Length:
4 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Key Duties & Responsibilities
1. Manage daily office and administrative operations within the factory
2. Ensure statutory compliance with government and County policies
3. Deal with various government agencies and County officers
4. Support the sales team in developing sales strategies, pricing and execution
5. Attend to client requests where necessary
6. Planning logistics for deliveries and materials purchases where necessary
7. Maintain statutory compliance records (NSSF, NHIF, PAYE, licenses, permits)
8. Maintain accurate filing systems for employee, production, and statutory records
9. Handle correspondence, emails, phone calls, and official factory communication
10. Prepare letters, reports, memos, and internal notices as and when needed
11. Maintain staff records including attendance, leave, and personal files
12. Offer administrative support on staff onboarding, induction, and documentation process when necessary
13. Support payroll processes by submitting attendance and overtime data
14. Assist in preparing procurement documentation such as requisitions and LPOs
15. Maintain records for office and factory consumables
16. Schedule meetings, take minutes, and follow up on action points
17. Maintain health, safety, and PPE issuance records
Qualifications & Experience
a) Diploma or Degree in Business Administration, Office Administration, marketing or any other related field
b) Minimum 4 years’ experience in administration, preferably in a factory or construction environment
c) Knowledge of Kenyan labour laws and statutory compliance is an added advantage
Key Skills & Competencies
i) Strong organizational and record-keeping skills
ii) Good communication and interpersonal skills
iii) Proficiency in MS Word, Excel, and email
iv) Ability to work with minimal supervision
v) High level of integrity and confidentiality
Candidates who meet the above requirements are requested to email a copies of their CV, Certificates and other testimonials with details of their day time contact, indicating at least two referees
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