Dispatch Clerk

G

Dispatch Clerk

Greenforest Foods Ltd

Driver & Transport Services

6 days ago

New

Nairobi

Full Time

Confidential

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Language Requirement:

English

Work Type:

Full Time

Working Hours:

8 to 5

Applicant Location:

Kenya

Job descriptions & requirements

KEY RESPONSIBILITIES

• Dispatch and Order Coordination
• • Prepare and maintain dispatch documentation, delivery notes and related records.
• • Coordinate the preparation, collection and dispatch of orders, ensuring documentation is
• accurate and complete.
• • Follow up on deliveries, collections and outstanding orders, escalating delays or discrepancies
• to the relevant supervisor.
• • Liaise with internal teams to ensure orders are ready for dispatch and delivery arrangements are
• communicated effectively.
• Supplies and Supplier Coordination
• • Support the sourcing and replenishment of office and operational supplies in line with approved
• requirements.
• • Obtain supplier quotations, follow up on purchase requests and delivery timelines, and maintain
• up-to-date supplier records.
• • Assist with purchase orders, delivery notes and invoice documentation, ensuring relevantrecords are submitted to the appropriate departments.
• • Monitor the availability of routine supplies and flag replenishment needs in good time.Inventory and Stock Support
• • Update stock and inventory records for assigned supplies and items.
• • Support periodic stock counts and reconciliations, reporting discrepancies to the responsible
• supervisor.
• • Assist with recording stock movements, receipts and issues, ensuring documentation is accurate
• and filed appropriately.
• • Coordinate with the relevant Stores and Production teams on inventory-related requests while
• working within established inventory management procedures.
• Recordkeeping and Reporting
• • Maintain organised physical and electronic records of dispatches, deliveries, purchase orders
• and supplier transactions.
• • Prepare basic dispatch, stock and supplies reports as required.
• • Ensure documents are complete, properly filed and readily accessible for verification and
• reporting purposes.
• • Perform other related duties within the scope of the role as assigned.
• Qualifications and Competencies
• Education and Experience
• • Diploma in Procurement and Supply Chain Management, Business Administration, Business
• Studies or a related field.
• • At least 1–2 years of relevant experience in dispatch, stores, inventory support, procurement,
• logistics or general operations.
• • Proficiency in Microsoft Office, particularly Excel, for maintaining records and preparing basic
• reports.
• • Experience using inventory management, procurement or ERP systems will be an added
• advantage.
• Required Skills and Competencies
• • Strong organisational skills and attention to detail, with the ability to coordinate dispatch
• activities and manage supplies efficiently.
• • Good recordkeeping and documentation skills, with the ability to maintain accurate dispatchrecords, stock registers, delivery notes and supplier documentation.
• • Effective communication and coordination skills when liaising with suppliers, drivers andinternal teams to ensure timely deliveries and resolution of discrepancies.
• • Ability to follow up on orders and deliveries, monitor stock levels, identify replenishment
• needs, meet deadlines and manage competing priorities.
• • High levels of accuracy, integrity and accountability when handling company records, stock
• information, supplies and delivery documentation.
• • Ability to work collaboratively with internal teams, suppliers and other stakeholders while
• following established procedures and escalating issues promptly.

KEY RESPONSIBILITIES

• Dispatch and Order Coordination
• • Prepare and maintain dispatch documentation, delivery notes and related records.
• • Coordinate the preparation, collection and dispatch of orders, ensuring documentation is
• accurate and complete.
• • Follow up on deliveries, collections and outstanding orders, escalating delays or discrepancies
• to the relevant supervisor.
• • Liaise with internal teams to ensure orders are ready for dispatch and delivery arrangements are
• communicated effectively.
• Supplies and Supplier Coordination
• • Support the sourcing and replenishment of office and operational supplies in line with approved
• requirements.
• • Obtain supplier quotations, follow up on purchase requests and delivery timelines, and maintain
• up-to-date supplier records.
• • Assist with purchase orders, delivery notes and invoice documentation, ensuring relevantrecords are submitted to the appropriate departments.
• • Monitor the availability of routine supplies and flag replenishment needs in good time.Inventory and Stock Support
• • Update stock and inventory records for assigned supplies and items.
• • Support periodic stock counts and reconciliations, reporting discrepancies to the responsible
• supervisor.
• • Assist with recording stock movements, receipts and issues, ensuring documentation is accurate
• and filed appropriately.
• • Coordinate with the relevant Stores and Production teams on inventory-related requests while
• working within established inventory management procedures.
• Recordkeeping and Reporting
• • Maintain organised physical and electronic records of dispatches, deliveries, purchase orders
• and supplier transactions.
• • Prepare basic dispatch, stock and supplies reports as required.
• • Ensure documents are complete, properly filed and readily accessible for verification and
• reporting purposes.
• • Perform other related duties within the scope of the role as assigned.
• Qualifications and Competencies
• Education and Experience
• • Diploma in Procurement and Supply Chain Management, Business Administration, Business
• Studies or a related field.
• • At least 1–2 years of relevant experience in dispatch, stores, inventory support, procurement,
• logistics or general operations.
• • Proficiency in Microsoft Office, particularly Excel, for maintaining records and preparing basic
• reports.
• • Experience using inventory management, procurement or ERP systems will be an added
• advantage.
• Required Skills and Competencies
• • Strong organisational skills and attention to detail, with the ability to coordinate dispatch
• activities and manage supplies efficiently.
• • Good recordkeeping and documentation skills, with the ability to maintain accurate dispatchrecords, stock registers, delivery notes and supplier documentation.
• • Effective communication and coordination skills when liaising with suppliers, drivers andinternal teams to ensure timely deliveries and resolution of discrepancies.
• • Ability to follow up on orders and deliveries, monitor stock levels, identify replenishment
• needs, meet deadlines and manage competing priorities.
• • High levels of accuracy, integrity and accountability when handling company records, stock
• information, supplies and delivery documentation.
• • Ability to work collaboratively with internal teams, suppliers and other stakeholders while
• following established procedures and escalating issues promptly.
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