Records Management Assistant
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Entry-level Records Management Assistant role at K-Unity Sacco in Nairobi on a one-year renewable contract. The role supports registry operations, physical and digital records handling, scanning, indexing, and archiving, reporting to the Records Management Officer.
- One-year renewable contract, full-time hours (8 to 5)
- Based in Nairobi within the Banking, Finance & Insurance sector (SACCO)
- Bachelor's degree required with at least 2 years of relevant experience
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Entry-level Records Management Assistant role at K-Unity Sacco in Nairobi on a one-year renewable contract. The role supports registry operations, physical and digital records handling, scanning, indexing, and archiving, reporting to the Records Management Officer.
- One-year renewable contract, full-time hours (8 to 5)
- Based in Nairobi within the Banking, Finance & Insurance sector (SACCO)
- Bachelor's degree required with at least 2 years of relevant experience
- Key duties include filing, retrieval, scanning, indexing, and digitization of records
- English language required; applicant must be located in Kenya
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Source salary availableThe source lists Confidential. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
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- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, no_experience, segurancaThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Fixed Term contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Records Management Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to K-Unity Sacco and the role in Nairobi.
- Add concrete examples related to security, no_experience, seguranca, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
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- Original source link available
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- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Records Management Assistant role in security, no_experience?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research K-Unity Sacco before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
K
Records Management Assistant
K-Unity Sacco
Yesterday
Easy apply
New
Nairobi
Full Time
Banking, Finance & Insurance
Confidential
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Job summary
The Records Management Assistant will support the effective management and strengthening of the Sacco’s Registry and records function by ensuring the proper receipt, classification, filing, storage, retrieval, tracking and preservation of records.
Min Qualification:
Bachelors
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
One-year
renewable contract
Reporting to the Records Management Officer, the Records
Management Assistant will support the effective management and strengthening of
the Sacco’s Registry and records function by ensuring the proper receipt,
classification, filing, storage, retrieval, tracking and preservation of
records. The role will also support the ongoing digitization of records by
preparing, scanning, indexing and organizing records to enhance their
accessibility, security and efficient retrieval, while ensuring compliance with
approved records management procedures and requirements.
KEY RESPONSIBILITIES
- i.
- Ensure the safe custody, proper handling and
- security of Sacco records and documents within the Registry.
- ii.
- Support the Records Management Officer in the
- effective management and coordination of registry operations.
- iii.
- Receive, sort, classify, file and retrieve physical
- records in accordance with approved records management procedures.
- iv.
- Maintain an accurate and up-to-date filing and
- records tracking system to facilitate timely retrieval and movement of
- documents.
- v.
- Record and monitor the movement of files and
- documents to ensure accountability and minimize loss or misplacement of
- records.
- vi.
- Prepare records for digitization, including sorting,
- arranging, removing duplicates, scanning, reassembling and indexing documents.
- vii.
- Support the ongoing digitization of Sacco records by
- ensuring that scanned documents are complete, legible, correctly indexed and
- properly organized.
- viii.
- Capture and
- maintain accurate metadata and other relevant information relating to digitized
- records.
- ix.
- Assist in the identification, segregation and
- preparation of records for archiving, transfer or disposal in accordance with
- the approved Records Management Policy and retention schedules.
- x.
- Maintain proper storage and preservation of physical
- records, including arranging files, boxes and other records in designated
- storage locations.
- xi.
- Assist in maintaining an inventory and database of
- physical and digitized records for ease of control and retrieval.
- xii.
- Attend to routine registry and records-related
- enquiries and facilitate timely retrieval and provision of authorized
- documents.
- xiii.
- Ensure the Registry is orderly, secure and properly
- maintained, and that records are protected from damage, loss or unauthorized
- access.
- xiv.
- Assist in maintaining records relating to the
- creation, movement, storage, retrieval, archiving and disposal of documents.
- xv.
- Undertake photocopying, scanning, filing, binding
- and other routine registry activities as required.
- xvi.
- Maintain confidentiality and exercise due care in
- handling sensitive and confidential Sacco records.
- xvii.
- Support continuous improvement of registry and
- records management processes, including initiatives aimed at improving
- efficiency, accessibility and security of records.
- xviii.
- Perform any other duties and responsibilities as may
- be assigned by the Supervisor.
- KNOWLEDGE, SKILLS AND
Experience
Formal Education:
Bachelor’s
degree in information science, Records Management, Information Technology,
Archives and Records management or any other equivalent qualification from
a recognized institution.
2
years post graduate records management experience preferably in a
reputable Financial Institution.
Must
have demonstrable working Knowledge of a DMS solutions
Possess
working knowledge of computerized office applications.
Demonstrate
good communication and interpersonal skills.
Excellent
organizing skills.
Demonstrated
integrity and professional competence.
Must
be a team player.
Ability
to work under pressure.
A
proficient and forward-thinking Individual
Analytical
with a hands-on approach to monotonous tasks.
Self-driven
and results oriented.
Problem
solving skills
Experience required
Have a
minimum of two years’ practical experience.
Application process
Please send your CV and cover letter
detailing your experience and qualifications for the job and address it to
indicating your current and expected
remuneration.
All
applications should be received on or before
Wednesday 21st October
2026
; clearly indicate in the email subject the position for which you are
applying for.
Please note that only shortlisted applicants will be
contacted.
Please
note that K-Unity Sacco does not ask for payment during any stage of the
recruitment process, only the official K-Unity number 020-2047678/066-2022201/
0707424774 or the email above will be used to communicate.
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