Programme Management Assistant
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UNEP is recruiting a Programme Management Assistant for its Climate Change Division in Nairobi. The role supports complex project planning, research and data analysis, proposal monitoring and budget preparation within the Adaptation and Resilience Branch; applications are due by 20 November 2026.
- Based at UNEP's Nairobi duty station in the Climate Change Division.
- Supports planning and implementation of large, complex project initiatives.
- Researches, analyzes and presents project data and related information.
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UNEP is recruiting a Programme Management Assistant for its Climate Change Division in Nairobi. The role supports complex project planning, research and data analysis, proposal monitoring and budget preparation within the Adaptation and Resilience Branch; applications are due by 20 November 2026.
- Based at UNEP's Nairobi duty station in the Climate Change Division.
- Supports planning and implementation of large, complex project initiatives.
- Researches, analyzes and presents project data and related information.
- Helps monitor project proposals, budgets and submissions for approval.
- Application deadline: 20 November 2026.
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, finance, Programme managementThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Other contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Programme Management Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to United Nations Environment Programme (UNEP) and the role in Nairobi.
- Add concrete examples related to internship, finance, Programme management, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Advance Africa Kenya Jobs; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-11-20.
Source and safety check
- Advance Africa Kenya Jobs
- Original source link available
- Application method is clear
- Deadline is available: 2026-11-20
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Programme Management Assistant role in internship, finance?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research United Nations Environment Programme (UNEP) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
United Nations Environment Programme Programme Management Assistant Jobs in Kenya
United Nations Environment Programme Programme Management Assistant Jobs in Kenya
United Nations Environment Programme Programme Management Assistant Jobs in Kenya;
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The overall objective of UNEP's Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and the needs of individual countries.
The Climate Change Division works with Member States and partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data, information and knowledge, access to finance and technology, and building resilience.
Implemented by IUCN and UNEP through the Climate Change Division from 2021–2030, the Global EbA Fund (GEBAF) supports innovative Ecosystem-based Adaptation (EbA) approaches by addressing barriers to scaling up EbA interventions and increasing access to public and private funding for catalytic adaptation initiatives.
The position is located in UNEP's Climate Change Division, Adaptation and Resilience Branch, Climate Change Adaptation Section (CCAS) at the Nairobi duty station. Under the overall supervision of the Chief of CCAS Unit and direct supervision of the Programme Management Officer (Global EbA Fund), the incumbent will be responsible for the following duties.
Key Accountabilities
- Provide assistance in support of planning and implementation activities and processes for large and highly complex project initiatives.
- Research, compile, analyze, summarize and present information and data related to projects and associated topics.
- Assist in project planning and preparation and monitor the status of project proposals to ensure timely completion and submission for approval.
- Assist in the preparation and analysis of project budget proposals and provide support in the interpretation of budget guidelines.
- Review and coordinate submissions of project proposals and budget estimates, ensuring required information is complete and properly justified.
- Prepare reports and ensure outputs and services are correctly categorized.
- Assist in monitoring and evaluation of programmes and projects.
- Categorize, update, track and analyze project-related data including accounting records, outputs, resources utilized, deviations and revisions.
- Conduct periodic status reviews, identify issues, and initiate follow-up actions.
- Prepare revised budget estimates and monitor expenditures, obligations and budget revisions.
- Verify fund availability and ensure approvals and budget entries are processed through computerized systems.
- Initiate financial authorizations for expenditures.
- Collaborate with project managers on performance reporting and reporting requirements.
- Liaise with relevant parties regarding programme budget activities, work plans and planning instruments.
- Provide assistance on UNEP and donor guidelines, procedures and reporting requirements.
- Draft project summaries and coordinate review, editing, translation and publication processes.
- Serve as a focal point for programme and project implementation support, coordinating with multiple organizational units.
- Support recruitment processes, travel arrangements, training activities, payments, fund
- disbursement and procurement actions related to project implementation.
- Maintain project files, databases and records in both electronic and paper formats.
- Generate periodic and ad hoc reports, statistical tables, graphic content and background materials.
- Draft correspondence and communications related to programme and project administration.
- Prepare inputs for reports, briefings, debriefings and other project documentation.
- Provide guidance and training to new and junior staff.
- Assist with data collection, analysis, reporting, knowledge management, planning and decision-making activities.
- Assist with visualizations and the updating of information materials such as web pages and brochures.
- Perform other related duties as assigned.
Knowledge and Skills
- Professionalism
- Knowledge of policies, processes and procedures related to programme and project administration, implementation, evaluation, technical cooperation, programming and budgeting.
- Understanding of organizational functions and structures within UNEP.
- Ability to perform data analysis, modelling and interpretation in support of decision-making.
- Ability to identify and resolve issues and conduct basic research and information gathering.
- Demonstrated ability to apply sound judgment in assigned tasks.
- Commitment to professionalism, accountability, and gender equality.
- Planning and Organizing
- Develops clear goals aligned with agreed strategies.
- Identifies priorities and allocates resources effectively.
- Anticipates risks and plans contingencies.
- Monitors progress and adjusts plans when necessary.
- Uses time efficiently.
- Client Orientation
- Understands and responds to the needs of clients and stakeholders.
- Establishes productive partnerships based on trust and respect.
- Anticipates problems and proposes appropriate solutions.
- Keeps stakeholders informed of progress and challenges.
- Delivers services and outputs within agreed timelines.
- Education
- High school diploma or equivalent is required.
Experience
A minimum of seven (7) years of progressively responsible experience in project fund management, budgeting, administrative work or a related area is required.
The minimum experience requirement is reduced to five (5) years for candidates who possess a first-level university degree or higher.
Experience with Enterprise Resource Planning (ERP) systems such as Oracle, SAP and Umoja is required.
Experience working with multiple donor-funded projects is required.
Experience in reconciliations and reporting is desirable.
Experience using computer applications, particularly Microsoft Excel, is desirable.
Experience working within the United Nations system or similar international organizations is desirable.
One (1) year or more of experience in data analytics or a related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat.
For this position, English is required.
How to apply
For more information and job application details, see;
United Nations Environment Programme Programme Management Assistant Jobs in Kenya
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