Office Coordinator, OBGYN

Interfaces with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.

Registers patients in the Practice Management Information System (PMIS), obtaining and/or verifying all relevant demographic and insurance information to ensure the timely and accurate processing of claims. Reviews electronic eligibility verification responses to ensure insurance coverage is in effect for all insured patients.

Presents patients with appropriate paperwork based upon appointment type and registration status.

Monitors the reception area and keeps patients, family members, visitors and Associates, at all times, informed of schedule adjustments.

Maintains a neat and orderly waiting area.

Courteously answers all incoming phone calls. When appropriate, takes messages and delivers/communicates in a timely manner. Triages calls to ensure timely and appropriate response. Checks voicemail messages consistently throughout the day.

Processes patients quickly and accurately through computer-based scheduling system for appointments, surgeries, procedures and/or testing as appropriate for patient care.

Ensures security and accuracy of patient files, payments and databases.

Communicates with physicians’ offices and staff in a timely and professional manner. Initiates, monitors and responds to tasks through the Electronic Health Record (EHR) and Patient Portal.

Reviews patient accounts for outstanding balances. Collects co-payments, deductibles and outstanding patient balances at the time of service. Posts payments in PMIS. Reconciles records and receipts with payments collected at the end of each shift.

Responds to request for information from centralized billing office (CBO) to ensure timely and accurate submission of claims.

Schedules follow up appointments, diagnostic testing and other services for patients as required.

Ensures all services are authorized and necessary referrals are active as required.

Supports organization’s participation in government incentive programs such as EHR Meaningful Use, Physician Quality Reporting System (PQRS) and other programs by collecting and recording required data and providing appropriate communication to patients.

May assist with the entry and processing of physician billing, including entry and/or reconciliation of inpatient, outpatient, and surgical charges.

Performs other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of one year medical office experience preferred.
• Multi-specialty office experience preferred.
• Experience in a customer service setting preferred.
• Experience with Microsoft Office programs preferred.
• Physical Requirements:
• Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.
• Mental Requirements:
• Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.
• Environmental Requirements and Exposure Hazards:
• Potential risk of exposure to chemicals.
• Interface with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.
• Register patients in the Practice Management Information System (PMIS), obtain and verify demographic and insurance information, and review electronic eligibility verification responses.
• Present patients with appropriate paperwork based upon appointment type and registration status.
• Monitor the reception area and keep patients, family members, visitors and Associates informed of schedule adjustments.
• Maintain a neat and orderly waiting area.
• Answer incoming phone calls, take and deliver messages, triage calls, and check voicemail messages consistently throughout the day.
• Process patients through the computer-based scheduling system for appointments, surgeries, procedures and/or testing.
• Ensure security and accuracy of patient files, payments and databases.
• Communicate with physicians’ offices and staff and manage tasks through the Electronic Health Record (EHR) and Patient Portal.
• Review patient accounts, collect co-payments, deductibles and outstanding balances, post payments in PMIS, and reconcile records and receipts.
• Respond to information requests from the centralized billing office (CBO) to support timely and accurate claim submission.
• Schedule follow-up appointments, diagnostic testing and other patient services.
• Ensure services are authorized and necessary referrals are active.
• Collect and record data and communicate with patients to support government incentive programs.
• Assist with physician billing entry and processing, including reconciliation of inpatient, outpatient, and surgical charges.
• Perform other duties as assigned.
• Customer service
• Professional and courteous communication
• Multi-tasking
• Critical thinking and analytical skills
• Effective communication and collaboration with a multi-disciplinary team
• Patient registration and demographic and insurance verification
• Appointment and procedure scheduling
• Payment collection and reconciliation
• Microsoft Office programs
• High School Diploma or GED required.
• Minimum of one year medical office experience preferred.
• Multi-specialty office experience preferred.
• Experience in a customer service setting preferred.
• Experience with Microsoft Office programs preferred.
• Ability to lift, push, and pull up to 10 lbs.
• high school
• 12
• JOB-6aeda6a451d00