Admin Officer
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Africa Finance Corporation is hiring an Admin Officer to manage day-to-day administration of its Kenya Regional Office in Nairobi. The role covers office and facilities administration, HR coordination, vendor management, regulatory compliance, travel and logistics support. The position reports to the Director and Head of the Kenya Regional Office.
- Full-time role based at AFC's Kenya Regional Office in Nairobi
- Manage office administration, facilities, HR coordination and vendor management
- Coordinate regulatory and institutional requirements for AFC's Kenya operations
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Africa Finance Corporation is hiring an Admin Officer to manage day-to-day administration of its Kenya Regional Office in Nairobi. The role covers office and facilities administration, HR coordination, vendor management, regulatory compliance, travel and logistics support. The position reports to the Director and Head of the Kenya Regional Office.
- Full-time role based at AFC's Kenya Regional Office in Nairobi
- Manage office administration, facilities, HR coordination and vendor management
- Coordinate regulatory and institutional requirements for AFC's Kenya operations
- Support immigration, protocol, travel and logistics for staff and visitors
- Report to Director and Head of Kenya Regional Office with dotted line to HR Director
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, internship, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Admin Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Africa Finance Corporation and the role in Nairobi.
- Add concrete examples related to security, internship, entregador, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Admin Officer role in security, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Africa Finance Corporation before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Summary
The Administration Officer will be responsible for the efficient day-to-day administration and operational functioning of AFC’s Kenya Regional Office, ensuring consistently high standards of support to AFC staff, clients, partners and other stakeholders.
The role will cover office and facilities administration, human resources coordination, institutional and regulatory administration, immigration and protocol support, vendor management, travel, logistics and hospitality. The incumbent will also coordinate administrative processes required to maintain AFC’s legal and operational status, privileges and immunities in Kenya, working closely with relevant Head Office functions.
The Administration Officer will report to the Director and Head of the Kenya Regional Office, with a dotted-line reporting relationship to the Director, Human Resources, and will work closely with AFC’s Legal, Finance, Tax, Administration, Procurement, ICT, Corporate Communications, Security and other relevant functions.
Key Duties and Responsibilities
Office Administration & Business Support
Manage the day-to-day administrative operations of the Regional Office and ensure the office operates efficiently, professionally and in accordance with AFC standards.
Manage the front-office function and ensure clients, government officials, partners, AFC staff and other visitors are appropriately received and supported.
Coordinate meeting rooms, correspondence, office access, supplies, records and other administrative requirements.
Coordinate the management and maintenance of office premises, furniture, equipment, utilities and other facilities.
Liaise with landlords, property managers, maintenance providers and other facilities-related service providers.
Maintain appropriate office asset, equipment and administrative records.
Provide administrative and logistical support to the Director and Head of Regional Office, visiting executives and AFC staff.
Institutional, Regulatory & Government Administration
Serve as the Regional Office administrative focal point for registrations, approvals, permits, notifications, exemptions and other requirements necessary for AFC’s continuing operations in Kenya.
Maintain an up-to-date register and calendar of institutional, regulatory and administrative requirements, including filing, expiry and renewal dates.
Coordinate with Legal and other relevant AFC functions on administrative matters arising from AFC’s Host Country Agreement, privileges and immunities and related government requirements.
Coordinate submissions and administrative follow-up with the Ministry of Foreign and Diaspora Affairs, Directorate of Immigration Services, Kenya Revenue Authority, Nairobi County Government and other relevant authorities.
Coordinate applicable operating permits, exemptions, registrations, insurance and other administrative requirements.
Maintain secure and complete records of institutional and regulatory documentation and promptly escalate matters requiring specialist legal, tax or regulatory interpretation.
Human Resources, Immigration & Privileges Coordination
Serve as the Regional Office’s principal administrative liaison with AFC’s Human Resources function.
Coordinate onboarding, offboarding, relocation and settling-in arrangements for staff assigned to Nairobi.
Coordinate immigration and residency requirements for international staff and eligible dependants, including applications and renewals for relevant permits, passes and visas.
Coordinate applicable KRA and other statutory administrative processes in conjunction with Human Resources, Finance, Tax and Legal.
Liaise with approved immigration, relocation, protocol, customs and consular service providers as required.
Vendors, Assets, Travel & Logistics
Coordinate the engagement and day-to-day management of approved vendors and outsourced service providers.
Maintain appropriate records of vendors, contracts, agreed service standards, renewal dates and key contacts.
Coordinate business travel, accommodation, airport transfers, local transportation, protocol and other logistical arrangements for Regional Office staff and AFC personnel visiting Kenya.
Maintain appropriate records and support documentation relating to travel, transportation, hospitality, vendors and office assets.
Administrative Controls, Reporting & Head Office Coordination
Support preparation and monitoring of the Regional Office administrative and operating budget.
Maintain trackers covering institutional registrations, immigration requirements, contracts, insurance policies, assets and recurring administrative obligations.
Maintain effective working relationships with Human Resources, Legal, Finance, Tax, Administration, Procurement, ICT, Corporate Communications, Security and other relevant Head Office functions.
Identify opportunities to improve efficiency, service quality and cost effectiveness across Regional Office operations.
Perform other duties as may be assigned by the Director and Head of the Kenya Regional Office.
Competency & Skill Requirements
Experience & Skills
Strong organizational, planning and administrative-management skills with the ability to manage multiple priorities and deadlines.
Excellent interpersonal and stakeholder-management skills, including interaction with senior executives, government officials and external service providers.
Strong service orientation, problem-solving ability and attention to detail.
Good understanding of administrative controls, procurement processes, invoice administration and budget monitoring.
Excellent written and verbal communication skills.
Ability to operate effectively within a lean team, exercise sound judgement and take ownership with limited supervision.
Knowledge and experience of the Nairobi corporate, government and institutional environment would be advantageous.
Fluency in written and spoken English is mandatory.
Key Performance Indicator
Effective and uninterrupted operation of the Kenya Regional Office.
Maintenance of required registrations, permits, exemptions, insurance and institutional documentation in good standing.
Accuracy and completeness of institutional, staff, asset and administrative records.
Quality and responsiveness of administrative, travel, protocol and visitor-support services.
Effective vendor and outsourced service-provider performance.
Administrative expenditure maintained within approved budgets and AFC policies.
Successful logistical delivery of meetings, official visits and Regional Office events.
Minimum Qualifications & Other Requirements
Education
First Degree in Business Administration, Management, Human Resources, International Relations, Public Administration, Law or a related discipline.
Experience within an international organisation, development finance institution, diplomatic mission, multinational organisation, financial institution or professional-services environment would be advantageous.
Experience
Minimum of 3 to 4 years of progressive relevant experience in administration, office operations, human resources coordination, institutional administration, executive support or a related function.
Others
Position is Nairobi, Kenya based.
The role requires interaction with Kenyan government agencies, protocol officials and external service providers.