Accountant

Our client is an established provider of integrated pest management solutions, committed to delivering reliable, professional, and environmentally conscious pest control services.

The company serves clients across different sectors, focusing on customer satisfaction, ethical business practices, and effective pest management solutions. The company is seeking a hands-on and solution-oriented Accountant to support its financial and operational functions.

The Accountant will be responsible for managing the day-to-day financial operations of the organisation, with a strong focus on accounts payable, accounts receivable, inventory, payroll, statutory compliance, reconciliations, billing, collections, and financial controls.

The successful candidate will work closely with Management and other departments to ensure accurate financial records, timely payments and collections, proper inventory controls, and efficient financial processes. The role requires a solution-oriented professional who can identify financial and operational challenges and recommend practical solutions.

Key Responsibilities

• 1. Accounts Payable & Supplier Management
• Manage supplier invoices and ensure accurate and timely processing of payments.
• Verify supplier invoices against purchase requests, delivery notes, quotations, contracts and other approved supporting documents.
• Maintain accurate supplier records and conduct regular supplier account reconciliations.
• Ensure approved supplier payments are processed within agreed timelines.
• Follow up on outstanding supplier documentation and resolve payment discrepancies.
• Support supplier negotiations and identify opportunities for cost savings where appropriate.
• 2. Accounts Receivable, Billing & Collections
• Prepare accurate client quotations for services, including pest management, consultancy, training, audits and other related services, as applicable.
• Prepare and issue invoices based on approved quotations, contracts, LPOs and services rendered.
• Ensure all services delivered are accurately billed and invoiced on time.
• Maintain an updated accounts receivable schedule.
• Monitor outstanding balances and proactively follow up with clients to ensure timely collections.
• Resolve billing queries in collaboration with relevant departments.
• Prepare regular debtor ageing and collection reports for Management.
• 3. Financial Reporting & Reconciliations
• Maintain accurate, complete and up-to-date accounting records.
• Prepare monthly financial reports and management accounts.
• Conduct timely bank, supplier, customer and other relevant reconciliations.
• Monitor revenue, expenses, cash flow and overall financial performance.
• Provide Management with relevant financial analysis and insights to support informed decision-making.
• Maintain proper financial documentation and audit trails for all transactions.
• Support internal and external audits as required.
• 4. Payroll & Statutory Compliance
• Process monthly payroll accurately and within the stipulated timelines.
• Ensure accurate computation, deduction and remittance of statutory contributions and taxes.
• Prepare and submit statutory returns, including PAYE, NSSF, SHA, Affordable Housing Levy, NITA and VAT, where applicable.
• Maintain a statutory compliance calendar and ensure all filings and payments are completed on time.
• Maintain accurate payroll records and supporting documentation.
• Liaise with relevant statutory bodies, auditors and tax advisers as required.
• 5. Inventory & Stock Control
• Maintain accurate accounting records for operational stock, including chemicals, pest management products, laboratory consumables, reagents, PPE, stationery and other supplies.
• Verify stock received against supplier documentation and approved purchase requests.
• Support regular stock-taking, stock reconciliations and investigations into inventory variances.
• Monitor stock usage, wastage, expiry dates and unusual consumption patterns.
• Maintain accurate inventory records and prepare periodic stock reports.
• Work closely with Stores, Procurement, Operations and other relevant teams to strengthen inventory controls and accountability.
• 6. Cost Control & Operational Finance
• Monitor operating expenses and identify opportunities to improve cost efficiency.
• Review purchase requests to ensure they are adequately supported and approved.
• Manage petty cash, operational advances, fuel expenses and other business-related expenditures.
• Reconcile travel, fieldwork and operational expenses, ensuring all transactions are supported by appropriate documentation.
• Monitor transport and operational costs and ensure accurate recording in the accounting system.
• Identify financial and operational challenges and recommend practical solutions to improve efficiency.
• 7. Asset & Contract Management
• Maintain an updated fixed asset register covering laboratory equipment, office assets, tools, vehicles and other company assets, as applicable.
• Ensure newly acquired assets are properly recorded, classified and tagged.
• Maintain records of client contracts, supplier agreements, subscriptions, licences and renewals.
• Monitor contract expiry dates, pricing, payment terms and other financial obligations.
• Highlight potential financial and contractual risks to Management in good time.
• 8. Internal Controls & Business Support
• Ensure effective financial controls, approval procedures, documentation and filing systems are maintained.
• Work collaboratively with Operations, Laboratory, Consultancy, Stores, Procurement and Client Service teams to support efficient business operations.
• Provide Management with timely and accurate financial information to facilitate planning and decision-making.
• Identify gaps in existing financial processes and recommend practical improvements.
• Promote financial discipline, accountability and cost awareness across the organisation.
• Key Qualifications & Experience
• CPA(K) qualification is required.
• Bachelor's degree in Accounting, Finance, Commerce or a related field.
• At least 5 years of relevant accounting experience.
• Proven experience managing accounts payable, accounts receivable, payroll and inventory accounting.
• Strong understanding of Kenyan statutory compliance requirements, taxation and payroll deductions.
• Proficiency in Power BI will be an added advantage.
• Demonstrated experience in financial reporting, reconciliations, billing, collections and cash flow management.
• Experience working in pest management, laboratory services, healthcare, consultancy, manufacturing or another operationally intensive environment will be an added advantage.
• Key Competencies
• Solution-oriented, proactive and results-driven approach to work.
• Strong analytical, numerical and problem-solving skills.
• High level of accuracy and attention to detail.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently, take initiative and meet strict deadlines.
• Strong understanding of financial controls and accountability.
• Ability to collaborate effectively with different departments.
• High levels of integrity, professionalism and confidentiality.
• How to Apply
• If you are up to the challenge and possess the necessary qualifications and experience, please send your CV, quoting only the job title in the email subject (Accountant), to [email protected] before 10th November 2026.
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