Inventory & Production Officer

Job Title:

Inventory & Production Officer

Department:

Stores & Production

Reports To:

Head of Warehouse and Logistics / Designated Manager

Direct Reports:

Stitchers and General Worker

Nairobi

Main Job Level

Job Purpose

To maintain inventory accuracy and stock availability while coordinating daily production activities, including stitching, tailoring, and fabric-related work. The role oversees stock control, production output, material usage, quality monitoring, team coordination, and accurate record keeping.

Key Responsibilities

• Inventory Control:
• Maintain accurate physical and system stock records, investigate discrepancies, ensure proper labelling and storage, monitor stock levels, apply approved stock rotation procedures, and record stock movements and transfers.
• Stocktaking and Reporting:
• Conduct routine stock counts, reconcile physical stock against system records, document variances, and prepare reports on shortages, excess stock, slow-moving items, and inventory risks.
• Production Planning:
• Allocate daily tasks to Stitchers and the General Worker, communicate production targets and deadlines, monitor progress, and coordinate priorities with the Head of Warehouse and Logistics and Admin / Order Fulfilment Officer.
• Production Coordination:
• Oversee stitching, tailoring, and fabric-related activities, monitor completed work and pending jobs, maintain production records, and report delays, equipment issues, and material constraints.
• Quality Control:
• Ensure production meets approved designs, measurements, samples, specifications, and quality standards. Identify defects, coordinate corrective actions, monitor rework and rejects, and separate non-conforming materials or finished products.
• Materials and Waste Control:
• Monitor fabric, accessories, and other production materials, report impending shortages, track material consumption, and record wastage, rework, and avoidable production losses.
• Damaged Goods and Returns:
• Identify and document damaged, defective, returned, or non-conforming stock and production output. Ensure affected items are separated pending assessment and coordinate approved repairs, replacements, rework, or returns.
• Documentation and Reporting:
• Maintain accurate records of stock movements, production output, material usage, defects, and wastage. Prepare routine reports on inventory accuracy, production performance, quality, and material utilisation.
• Team Coordination:
• Provide work instructions and guidance to Stitchers and the General Worker, monitor attendance and productivity, and escalate performance, staffing, or resource concerns through the appropriate channels.
• Safety and Continuous Improvement:
• Ensure compliance with safety, housekeeping, and equipment-handling procedures. Identify opportunities to improve stock control, production workflow, productivity, and material utilisation.

Knowledge and Skills

• Knowledge of inventory control, stocktaking, stock rotation, and discrepancy resolution.
• Understanding of production coordination, stitching, tailoring, fabric handling, and material control.
• Ability to monitor production output, inspect quality, identify defects, and track wastage.
• Basic computer skills and the ability to maintain accurate records and reports.
• Strong communication, teamwork, planning, problem-solving, and time-management skills.
• Core Competencies
• Accuracy and attention to detail.
• Ownership, accountability, and results orientation.
• Planning, organisation, and prioritisation.
• Team coordination and constructive feedback.
• Quality consciousness and continuous improvement.
• Integrity, discipline, and safe working practices.
• Key Working Relationships
• Internal:
• Head of Warehouse and Logistics, Admin / Order Fulfilment Officer, Receiving & QC Officer, Dispatch Officer, Procurement, Sales / Customer Service, and Management.
• External:
• Suppliers and service providers, as required and within delegated authority.
• Authority and Accountability
• The Inventory & Production Officer is responsible for day-to-day inventory control and coordination of assigned production activities. The Officer may allocate tasks and provide operational instructions to Stitchers and the General Worker within approved procedures.
• Approval must be obtained for stock adjustments, write-offs, purchases, overtime, and other decisions beyond the role's delegated authority.
• For more job description visit: jobopenings.co.ke
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Requirements

• A certificate or diploma in Supply Chain Management, Stores and Inventory Management, Logistics, Procurement, Production Management or a related field.
• At least 2–3 years of experience in inventory control, stores operations, production coordination or a related operational role.
• Experience coordinating a team in a stitching, tailoring, garment, textile or fabric production environment is an advantage.
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• Job
• Company
• Bollard Consulting Limited
• Nairobi
• November 4, 2026
• 6 days remaining
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