Regional Administration and Finance Officer
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Kenya Red Cross Society is hiring a full-time, on-site Regional Administration and Finance Officer in Nairobi. The role coordinates regional office administration and finance, including expenditure monitoring, records, procurement, logistics and compliance with organisational and donor requirements.
- Full-time, on-site role based in Nairobi.
- Coordinates administration and day-to-day operations of the regional office.
- Monitors expenditure, records, procurement and asset management.
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Kenya Red Cross Society is hiring a full-time, on-site Regional Administration and Finance Officer in Nairobi. The role coordinates regional office administration and finance, including expenditure monitoring, records, procurement, logistics and compliance with organisational and donor requirements.
- Full-time, on-site role based in Nairobi.
- Coordinates administration and day-to-day operations of the regional office.
- Monitors expenditure, records, procurement and asset management.
- Supports travel, visas, accommodation, meetings and staff onboarding.
- Requires a degree in finance, accounting, business administration or a related field.
- Application deadline: 31 October 2026.
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, security, call_centerThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Regional Administration and Finance Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Kenya Red Cross Society and the role in Nairobi.
- Add concrete examples related to driver, security, call_center, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-31.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-31
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Regional Administration and Finance Officer role in driver, security?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Kenya Red Cross Society before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Title: Regional Administration and Finance Officer
Date Posted: 27/10/2026
Job Type: Full Time
Job Level: Management
Employer: Kenya Red Cross Society
Industry: Administration
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 31/10/2026
Administration Jobs, Kenya Red Cross Society Jobs. Responsible for coordinating regional administration and finance operations, monitoring expenditure, maintaining accurate records, and ensuring compliance with organisational policies and donor requirements. Requires a degree in Finance, Accounting, Business Administration, or a related field. This is a full-time, on-site position based in Nairobi.
Job Purpose
Ensuring the efficient, effective and timely administration and day-to-day running of the Regional Office. The Regional Admin and Finance Officer shall serve as a key focal point for practical arrangements for DRC staff, delegates and visitors, including travel, visas, accommodation, meetings, onboarding and other administrative requirements. Maintain regular coordination with the Kenya Red Cross Society (KRCS).
Key Responsibilities
- Administration & Office Management (30%)
- Ensure implementation of DRC administrative procedures within the Regional Office and provide guidance to DRC staff on administrative matters, including purchasing, housing and other relevant policies
- Facilitate the purchasing of office supplies and other routine office requirements
- Follow up on issues related to the regional office driver, vehicle maintenance/repairs and fuel as neccesary
- Carry out administrative tasks related to filing, documentation and asset management
- Assist DRC staff with scanning, copying and other routine administrative needs
- Ensure that the DRC welcoming note and relevant KRCS security guidance are kept updated and shared with visitors prior to arrival
- Maintain and regularly update contact lists and holiday planner for DRC staff in Africa
- Maintain and regularly update DRC Africa Regional organogram
- Maintain an updated repository of relevant KRCS administrative and logistics templates, including requisitions, goods receiving notes, working advance settlements and cash refund forms
- Coordination, Logistics & Operational Support (20%)
- Contribute to efficient communication, coordination and harmonisation of administrative processes between the Regional Office and the Kenya Country Office
- Support the planning and follow-up of office, regional office and regional meetings, including preparation of invitations, agendas, maps and minutes
- Liaise with relevant KRCS colleagues on services provided to DRC staff under the KRCS service agreement and follow up on outstanding issues
- Support DRC visitors to Kenya with practical arrangements, including visa processes, accommodation and airport transfers
- Coordinate with KRCS on residence and maintenance-related issues affecting regional office staff and delegates
- Follow up with KRCS on work permits permits for incoming delegates
- Maintain regular day-to-day communication with the Deputy Head of Region, Regional Finance Coordinator, DRC delegates and headquarter staff, relevant KRCS colleagues and visitors to Kenya
- Staff Support and HR (20%)
- Provide practical administrative support to DRC staff and delegates based at or supported by the Regional Office
- Support incoming staff and delegates with onboarding-related administrative arrangements, including accommodation, work permits and other practical requirements (phone, IT equipment) in liaison with HQ Training & Deployment team and Regional HR Partner
- Provide guidance to staff on relevant administrative policies and procedures
- Follow up on staff-related administrative issues with KRCS and other relevant service providers
- Track staff leave for the Regional Office
- Facilitate a smooth and consistent administrative experience for DRC staff and visitors across the Regional Office
- Financial & Compliance Support (15%)
- Assist the Regional Finance Coordinator with filing financial documentation in Atlas
- Conduct the monthly count of Regional Office petty cash together with the Deputy Head of Region
- Assist the Head of Region in reviewing expenses and travel claims
- Assist with booking Regional Office expenses in KOMPAS
- Facilitate working advances for DRC Regional Office staff upon request
- Support the Regional Finance Manager and Head of Region with routine financial administration and follow-up
- Ensure that financial and administrative documentation is properly maintained and available for review
- Communication & Reporting
- (15 %)
- Maintain effective day-to-day communication with the Deputy Head of Region and Regional Finance Coordinator.
- Coordinate regularly with DRC delegates and staff under the Regional Office
- Liaise with relevant staff of the KRCS Headquarter regarding services provided under the KRCS service agreement
- Communicate with DRC visitors to Kenya regarding their administrative and logistical arrangements
- Escalate administrative, logistical, security or financial issues requiring management attention to the appropriate focal point
- Miscellaneous (5 %)
- Other duties related to administration, logistics, coordination or financial support as assigned by the Deputy Head of Region and/or Regional Finance Coordinator.
Qualifications
- Education:
- Bachelor’s Degree in business administration, Management, or related area or equivalent through minimum 5 years of experience
- CPA 2 certificate
Experience
Minimum 4 years relevant working experience in administration
Work experience with other international organizations, large NGOs and/or governmental development agencies
Proficient in Microsoft Office, particularly Outlook, Word and Excel Daily electronic filing and archiving of financial and administrative files
Knowledge and Skills
- Accuracy and fine attention to detail
- Fully computer literate: able to maintain trackers, databases, contact lists and administrative records, able to manage electronic filing systems and shared folders, comfortable using online platforms for travel, visas, meetings and administrative processes, able to quickly learn and use DRC/KRCS digital systems and tools.
- Organized and self-starter in work prioritizing
- Excellent customer service skills; experience of minimum 2 years in the service industry, in an administrative position or at a reception
- Strong diplomatic communication skills both written and verbal
- Excellent organization and coordination skills
- Ability to work with tight deadlines and handle multiple tasks
- Languages:
- Fluently spoken and written English
- Good command of Swahili
- Attitudes:
- High degree of integrity, discretion and personal conduct
- Flexible, self-motivated, proactive with good judgement and initiative
- Excellent interpersonal, verbal and written communication skills
- Able to work in a team and work under minimum supervision
- Teamwork, national society relations, communications and professionalism