Project Finance Officer

• Job Detail| Information
• Job Title| Project Finance Officer
• Organization| ACT Alliance
• Location| Nairobi, Kenya
• Job Type| Full Time
• Qualification| BA/BSc/HND, Professional Certificate
• Experience| 3–5 years
• Job Field| Finance / Accounting / Audit
• Salary| Not specified
• Posted Date| September 15, 2026
• Deadline| September 30, 2026
• JOB OVERVIEW
• ACT Alliance is seeking a Project Finance Officer to provide dedicated finance and accounting support for the project “Accelerating Adaptation Action Through Faith-Led Advocacy in Africa.”
• The successful candidate will support accurate project accounting, budget monitoring, donor compliance, financial reporting and proper documentation throughout the project cycle.
• The role will work closely with project, programme and finance teams to monitor expenditure, identify financial variances, ensure donor

Requirements

• are met and provide financial information that supports effective project decision-making.
• ABOUT ACT ALLIANCE
• ACT Alliance is a global coalition of more than 140 churches and faith-based organizations working across more than 100 countries.
• The alliance brings together member organizations to support positive and sustainable change for poor and marginalized communities, with a focus on humanitarian, development and advocacy work.
• ACT Alliance's work is supported by thousands of staff working through its member organizations and partners around the world.
• KEY
• Applicants should have:
• - A university degree or professional qualification in Finance, Accounting, Business Administration, Grants Management or a related field.
• - 3–5 years of relevant finance and project accounting experience.
• -
• and expenditure eligibility rules.
• -

Responsibilities

• Maintain accurate financial records for the assigned project.
• Ensure correct accounting codes are used.
• Maintain complete supporting documentation in line with donor requirements.
• Apply ACT Alliance financial procedures throughout project accounting activities.
• Monitor project expenditure against the approved donor budget.
• Identify budget variances and potential underspending or overspending risks.
• Provide timely financial analysis to project management.
• Support project teams in understanding expenditure trends.
• Review project expenditure for eligibility and reasonableness.
• Confirm that expenses are appropriately authorized.
• Ensure costs are adequately supported by documentation.
• Check expenditure against donor rules and approved project arrangements.
• Prepare accurate and timely financial information.
• Support preparation of donor financial reports.
• Ensure reported expenditure agrees with accounting records and approved budgets.
• Maintain consistency and accuracy in financial reporting.
• Review invoices, contracts and payment documentation.
• Check supporting records for completeness and accuracy.
• Ensure expenditure is correctly coded and allocated to the appropriate project.
• Follow up on documentation or financial issues that require clarification.
• Work closely with project colleagues on financial matters.
• Provide budget monitoring information.
• Explain financial variances to project management.
• Support informed financial decision-making throughout the project.
• Monitor financial aspects of sub-grants and implementing partner activities.
• Review partner financial reports and supporting documentation.
• Monitor compliance with applicable financial requirements.
• Reconcile project financial records.
• Investigate discrepancies and follow up until issues are resolved.
• Prepare financial documentation for donor audits and reviews.
• Support responses to audit queries.
• Provide financial input into donor budget revisions and amendments.
• Maintain organized records for audit and compliance purposes.
• Support ACT Alliance's shared strategic direction and annual workplans.
• Promote accountability, dignity, inclusion and non-discrimination.
• Support gender equity and locally led approaches.
• Work collaboratively with finance, programme and project teams.
• Follow ACT Alliance policies, including safeguarding, Code of Conduct, complaints, conflict of interest, safety and security, travel and financial policies.
• Contribute to planning, monitoring, reporting, learning and risk management activities.

Experience

Deadline: September 30, 2026

• in project accounting, budget monitoring and financial reporting.
• -
• working with donor-funded projects or international NGOs is preferred.
• - Knowledge of donor financial
• reviewing financial documentation and supporting records.
• -
• reconciling accounts and investigating financial variances.
• -
• monitoring project expenditure.
• -
• with sub-grants or implementing partners is desirable.
• -
• reviewing partner financial reports is an advantage.
• - Strong Excel skills.
• -
• using accounting or financial management systems.
• - Excellent written and spoken English.
• - Knowledge of relevant local languages is an added advantage.
• CORE COMPETENCIES AND BEHAVIOURS
• The successful candidate should demonstrate:
• - Strong attention to detail.
• - Accuracy in financial management.
• - Excellent organizational skills.
• - Strong communication and interpersonal skills.
• - Integrity and sound professional judgment.
• - Ability to identify financial and compliance issues.
• - Ability to work constructively with finance and programme teams.
• - Ability to work independently.
• - Strong deadline management.
• - Effective financial control and documentation skills.
• - Commitment to accountability and responsible financial management.
• IDEAL CANDIDATE
• The ideal candidate should be an experienced finance professional with practical knowledge of project accounting, donor compliance and financial reporting.
• in an international NGO, humanitarian organization or donor-funded environment will be particularly relevant because the position involves monitoring project expenditure against donor budgets and ensuring costs comply with donor requirements.
• The candidate should be detail-oriented, organized and comfortable working with both finance and programme teams.
• REPORTING AND WORKING RELATIONSHIPS
• The Project Finance Officer will report to the:
• Line Manager: Project Manager
• Technical Manager: Finance Manager
• The position will work closely with:
• - Project Manager
• - Finance Manager
• - Project and programme colleagues
• - Implementing partners
• - Donor representatives
• - Auditors, where required
• SALARY AND WORK ARRANGEMENT
• The vacancy information provided does not specify a salary.
• The position is listed as Full Time and is based in Nairobi, Kenya.
• HOW TO PREPARE YOUR CV
• Finance professionals applying for this position should ensure their CV clearly demonstrates
• in:
• - Project accounting.
• - Donor-funded projects.
• - Budget monitoring.
• - Donor financial reporting.
• - Financial compliance.
• - Expenditure reviews.
• - Account reconciliations.
• - Sub-grant or partner financial monitoring.
• - Audit preparation.
• - Excel and financial systems.
• Where possible, include measurable achievements such as the size of budgets monitored, number of projects supported, improvements to reporting accuracy or successful audit/compliance outcomes.
• APPLICATION DETAILS
• Interested and qualified candidates should apply through ACT Alliance's recruitment platform.
• Application Platform: ACT Alliance recruitment portal
• Application
• Applicants should ensure that their CV and application clearly demonstrate the required project finance and donor compliance experience.
• JOB SUMMARY
• Category| Details
• Position| Project Finance Officer
• Organization| ACT Alliance
• Location| Nairobi
• Job Type| Full Time
• Qualification| Degree/Professional Qualification
• Experience| 3–5 years
• Job Field| Finance / Accounting / Audit
• NGO Experience|
• is required?
• Applicants should have 3–5 years of relevant finance and project accounting experience.
• 3. Is NGO
• required?
• within an international NGO, donor-funded project or similar environment is preferred.
• 4. What educational background is required?
• Applicants should have a university degree or professional qualification in Finance, Accounting, Business Administration, Grants Management or a related field.
• 5. What are the major responsibilities?
• The position focuses on project accounting, budget monitoring, donor compliance, financial reporting, expenditure review, partner financial monitoring, reconciliations and audit support.
• 6. Are strong Excel skills required?
• Yes. Strong Excel skills and
• with accounting or financial management systems are required.
• 7. What languages are required?
• Excellent written and spoken English is required. Knowledge of relevant local languages is an advantage.
• 8. Is the salary specified?
• No salary is provided in the vacancy information.
• 9. What is the application deadline?
• The deadline is September 30, 2026.
• 10. How do I apply?
• Interested candidates should apply through the ACT Alliance recruitment platform as indicated in the vacancy.
• IMPORTANT JOB SEEKER NOTICE
• Never pay money to obtain a job, secure an interview or influence a recruitment decision. Be cautious of anyone requesting payment for registration, certificates, training or assessments.
• For this vacancy, use the recruitment method provided by ACT Alliance and verify recruitment communications before sharing sensitive personal or financial information.
• For more job description visit: jobopenings.co.ke
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• ACT ALLIANCE
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• ACT ALLIANCE
• before submitting.
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• ACT ALLIANCE
• Nairobi
• September 30, 2026
• 14 days remaining
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Preferred Qualifications

• Donor-Funded Project Experience| Relevant
• Salary| Not specified
• Posted Date| September 15, 2026
• Deadline| September 30, 2026
• Application| ACT Alliance recruitment platform
• FREQUENTLY ASKED QUESTIONS
• 1. Where is the Project Finance Officer position located?
• The position is based in Nairobi, Kenya.
• 2. What