Project Coordinator, Sage X3 ERP Implementation
AI summary
Food for Education, a Nairobi-based nonprofit serving over 15,000 schoolchildren, seeks a full-time Project Coordinator to support the Sage X3 ERP implementation and related technology programs. The role focuses on project tracking, RAID logs, governance and meeting support, UAT and training logistics, status reporting, and stakeholder coordination. Candidates need 3+ years coordinating ERP or similar enterprise projects, strong Microsoft Project skills, and experience supporting steering committees.
- Full-time ERP project coordination role in Nairobi
- Supports Sage X3 implementation and Tap2Eat V2 programs
- Requires 3+ years coordinating ERP or enterprise system projects
- Must have hands-on Microsoft Project scheduling skills
- Involves steering committee support and senior stakeholder reporting
- Occasional early-evening calls to overlap with US-based CIO
AI job guide
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AI salary guide
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Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in entregador, finance, project coordinatorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Project Coordinator, Sage X3 ERP Implementation evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Food for Education and the role in Not specified.
- Add concrete examples related to entregador, finance, project coordinator, ideally with measurable outcomes or clear responsibilities.
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Source and safety check
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- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Project Coordinator, Sage X3 ERP Implementation role in entregador, finance?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Food for Education before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
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- contact us
- We are a not for profit organization that works with vulnerable children in the public school system to improve their lives and school performance. Founded in 2012, Food for
Education
- provides subsidized school meals every day to over 15,000 kids with a goal of feeding 1,000,000 kids by 2025.
- Project Coordinator, Sage X3 ERP Implementation
- Job Type
- Full Time
- Qualification
- BA/BSc/HND
- on food4education1.careers.hibob.com
- to apply
- Build your CV for free.
- Download in different templates.
Experience
Location
Nairobi
Job Field
Project and Program Management
Why we need this role
Key ongoing projects, i.e the ERP (Sage X3), Data Project, and Tap2Eat V2 programs, plus broader PM-office coordination specifically for Sage X3. Our project manager is dedicated at 50% and also runs the Steering Committee. The implementation partner has a full-time Project Manager. We need a coordinator to support the project manager in tracking Milestones, governance materials, closing open action items, and supporting stakeholder engagement. This is to allow the project manager to focus on delivery.
Key
supporting a steering committee or similar governance forum, including minutes and decision logs
Strong written English. Their minutes and status reports go to the CFO and CIO.
Willing and able to chase senior staff and vendor staff for overdue inputs.
Available for occasional early-evening calls to overlap with a US-based CIO
Check how your CV aligns with this job
Method of Application
Interested and qualified? Go to
Food For
Responsibilities
- Project coordination & tracking
- Maintain project plans, milestone trackers, and charters for ERP and TAP V2; flag slippage/dependencies early.
- Own the RAID log for both programs; follow up to closure.
- Support the ERP–V2 Technical Working Group with scheduling, pre-reads, follow-through.
- Coordinate UAT logistics, including scheduling, participants, and the defect log
- Coordinate training logistics, including scheduling, attendance, and materials
- Maintain document control for plans, specifications, sign-offs, and approvals
- Governance & meeting support
- Schedule/prepare agendas for SLT touchpoints, ERP/V2 Programme Committee, and external partner sessions.
- Structured notes, decisions, action items tracked to completion.
- Act as Steering Committee support: pre-reads, minutes, decision log, and follow-up on actions between meetings
- Keep a single register of dependencies between Sage X3 and our other technology initiatives
- Track department readiness checklists through to sign-off
- Reporting & documentation
- Maintain Project Charter and Weekly Status Report (F4E templates) for both programs, keeping charter and execution tracking separate.
- Consolidate weekly status for PM, SLT, and Fractional CIO.
- Stakeholder liaison
- Day-to-day contact for Finance/ERP committee, V2 tech team, external partners.
- Coordinate site-visit and working-session logistics.
- Broader PM office support
- Support the PM on other cross-functional coordination under the CIO engagement.
- Help refine/right-size F4E's lightweight PM templates (charter, status report).
- What they will not do
- Own the plan, make functional or finance decisions, manage the implementation partner, or perform configuration, data migration, or testing sign-off.
- What we need in a candidate
- Three or more years coordinating ERP or similar enterprise system implementations
- Hands-on Microsoft Project skills. They must be able to read, understand and maintain a live schedule.