Project Assistant
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Pula is hiring a full-time, on-site Project Assistant in Nairobi to support implementation of a Human-Wildlife Conflict Management System. The role coordinates field operations, verification workflows, records, logistics, and stakeholder communication across conservation regions and counties.
- Reports to the National Project Coordinator and works from the National Command Centre.
- Coordinates field activities, incident verification, records, and regional and county communications.
- Requires a bachelor’s degree in project management, natural resources, conservation, or public administration.
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Pula is hiring a full-time, on-site Project Assistant in Nairobi to support implementation of a Human-Wildlife Conflict Management System. The role coordinates field operations, verification workflows, records, logistics, and stakeholder communication across conservation regions and counties.
- Reports to the National Project Coordinator and works from the National Command Centre.
- Coordinates field activities, incident verification, records, and regional and county communications.
- Requires a bachelor’s degree in project management, natural resources, conservation, or public administration.
- Seeking 1–3 years in field-based operations or project coordination within conservation.
- Full-time, on-site role in Nairobi; the deadline is 29/10/2026.
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in call_center, Conservation project support, Project managementThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Project Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Pula and the role in Nairobi.
- Add concrete examples related to call_center, Conservation project support, Project management, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-29.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-29
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Project Assistant role in call_center, Conservation project support?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Pula before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Title: Project Assistant
Date Posted: 22/10/2026
Job Type: Full Time
Job Level: Middle
Employer: Pula
Industry: Project Management
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 29/10/2026
Project Management Jobs, Pula Jobs. Project Assistant supporting coordination and implementation of the Human-Wildlife Conflict Management System across conservation regions, including field verification, logistics and stakeholder liaison, requiring a bachelor’s degree in Project Management, Natural Resource Management, Conservation Studies or Public Administration and 1-3 years relevant experience supporting field-based operations or project coordination, in a conservation environment, on-site role.
About the Role & Project
The Project Assistant will report directly to the National Project Coordinator and support the coordination and implementation of the Human–Wildlife Conflict Management System across assigned conservation regions and counties. Operating from the National Command Centre, the Project Assistant will oversee operations within their designated portfolio of regions, tracking field activities, supporting verification workflows, maintaining project records, and facilitating communication among regional, county, and field teams.
Key Responsibilities
- Strategic Field Operations & Regional Coordination
- Support coordination of field operations across assigned Wildlife Conservation Regions and counties.
- Support Regional Officers in coordinating day-to-day field activities, verification, and case administration.
- Maintain communication and follow-up between field teams, the National Command Centre, KWS, and the State Department for Wildlife.
- Support implementation and compliance with approved SOPs, SLAs, and quality standards across county and ward structures.
- Field Verification & Claims Process Oversight
- Assist the National Project Coordinator in tracking and coordinating field teams conducting incident verification.
- Follow up on timely site visits and compliance with digital data collection requirements, including geo-tagged photographs, GPS mapping, witness statements, and verification forms.
- Support in Tracking submission and completeness of required supporting documentation, including police abstracts, medical reports, post-mortem reports, and ownership documentation.
- Flag incomplete, duplicate, or inconsistent claims and escalate them directly to the National Project Coordinator for review.
- Sensitive Incident Management & Escalation
- Support the National Project Coordinator in tracking and escalating sensitive and high-priority cases, including human fatalities, serious injuries, livestock losses, and major crop damage.
- Maintain accurate and confidential records for sensitive incidents to support the National Project Coordinator’s reporting and decision-making.
- Support coordination with KWS Wardens, National Police Service, medical personnel, local administration, and other relevant stakeholders.
- Ensure all priority cases are promptly brought to the immediate attention of the National Project Coordinator for direction.
- Field Logistics, Inventory & Equipment Oversight
- Support the National Project Coordinator in coordinating field deployments and operational logistics across assigned counties.
- Track allocation and utilization of motorcycles, smartphones, airtime/data bundles, fuel, protective gear, and other field resources.
- Maintain updated equipment and deployment records and follow up on maintenance and repair requirements.
- Liaise with the Logistics and Inventory Unit on behalf of the National Project Coordinator to address field resource gaps and minimize operational disruptions.
- Manpower & Performance Management
- Support the National Project Coordinator in the onboarding, deployment, and coordination of field personnel at national, regional, county, and ward levels.
- Maintain updated records of field personnel, assignments, and deployment status.
- Track field activities, KPIs, turnaround times, and outstanding operational tasks, reporting progress directly to the National Project Coordinator.
- Identify training and capacity-building needs and support coordination of field coaching and user acceptance testing for digital applications.
- Stakeholder & Community Governance Liaison
- Assist the National Project Coordinator in coordinating and communicating with KWS, State Department for Wildlife, county governments, local administration, conservation partners, and other relevant stakeholders.
- Support national and regional stakeholder meetings, workshops, and community engagement activities on behalf of the National Project Coordinator.
- Document operational complaints, queries, appeals, and feedback, ensuring appropriate escalation to the National Project Coordinator.
- Support public awareness and community engagement activities aimed at improving reporting and understanding of HWCMS processes.
- Call Centre Oversight
- Oversee call centre operations to ensure prompt logging, triage, and response to human-wildlife conflict incidents.
- Monitor call quality, service level agreements (SLAs), and issue resolution workflows.
- Required Qualifications & Experience
- Education: Bachelor’s degree in Project Management, Natural Resource Management, Conservation Studies, Public Administration, Business Administration, Development Studies, or a related field.
- Professional Experience: Minimum of 1–3 years of relevant experience supporting field-based operations, project coordination, administrative workflows, or community-based initiatives.
- Experience supporting multi-county field operations or geographically dispersed teams is an added advantage.
- Experience working with Government Ministries, KWS, county governments, local administration, conservation NGOs, or development organizations is desirable.
- Experience in procurement, logistics, or supply management is an added advantage.
- Technical Proficiency: Familiarity with mobile digital data collection tools, GPS/GIS mapping, offline-first mobile applications, and case management systems is desirable.
- Key Competencies
- Operations Coordination: Strong organizational, coordination, follow-up, and task-management skills.
- Data & Documentation: Strong attention to detail and ability to maintain accurate records and operational reports.
- Stakeholder & Community Management: Good interpersonal and communication skills for working with government officers, field teams, and communities.
- Problem-Solving & Escalation Handling: Ability to identify operational challenges, follow up on issues, and escalate matters appropriately.
- Logistical & Resource Support: Ability to track field assets, equipment, deployments, and operational resources.
- Teamwork & Professionalism: Ability to work effectively in a multi-agency environment, maintain confidentiality, meet deadlines, and operate in remote field settings.