Program Assistant
AI summary
Nutrition International is hiring a Program Assistant based in Nairobi to support the REACTS-IN program in Kenya. The role involves providing program and administrative support, managing grants and contracts, tracking budgets and milestones, arranging travel, and assisting with meetings and workshops. The position requires a bachelor’s degree and relevant office and program management experience.
- Based in Nairobi supporting the REACTS-IN program in Kenya
- Full-time role with program and administrative support focus
- Involves grants management, budget tracking, and logistics coordination
- Requires a bachelor’s degree and 5 years’ office experience
- 3 years’ program management experience required
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required5+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, entregador, Program AssistantThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Program Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Nutrition International and the role in Nairobi.
- Add concrete examples related to internship, entregador, Program Assistant, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Program Assistant role in internship, entregador?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Nutrition International before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
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Original source description
The program assistant will be based in Nairobi with a main role of contributing to the effectiveness of REACTS-IN program in Kenya through providing efficient program and administrative support services to the project team to ensure appropriate grants and program support in a timely and efficient manner to ensure that the NI program delivery, in line with NI’s policies and procedures and objectives.
Key
Responsibilities
- Assist program officers in reviewing project proposals from consultants / grantees and advice prior to contracting.
- Assist the REACTS- IN team with the management and tracking of program budgets, milestones, reports so as to ensure that all obligations are met by the recipient and Nutrition International.
- Make the appropriate travel arrangements for the technical advisors, program team, consultants, workshop participants, visitors, etc. including Travel Authorities, travel itineraries, travel letters, visas, etc.
- Assist with the organization and logistics for program meetings and workshops, nationally and internationally.
- Draft grant and consultancy agreements; prepare contract approval sheet (CAS) and seek necessary approvals.
- Manage and track program budgets, projections, milestones, and reports in the contracts database and inform the respective program officer(s) accordingly.
- In consultation with Nutrition International (NI) personnel, liaise with grantee on the submission of technical reports and ensure obligations are met by both the grantee and NI.
- Assist in administering the consultancy assignments to ensure that signatures on all program documentation have been acquired and NICOR/RO/HQ advised accordingly and other follow-up action.
- Update financial milestones and fund transfer details in the contracts database/NICOR to align with grants, actual timelines, and approved transfers.
- Prepare payment documentation under programs to ensure the smooth and uninterrupted running of programs.
Requirements
- Education/Professional Designations/
- Ability to plan and organize work to meet deadlines
- Ability to adapt to new situations within the organization (flexibility)
- Ability to work under pressure
- Excellent interpersonal skills
- Excellent communication skills, both orally and in writing
Experience
- Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of
- working in an office environment.
- 3 years’
- working in program management environment.
- with the management of office operations
- working with the Microsoft suite.
- working with databases is an asset.
- Other Specific Skill
Education
- and experience.
- 5 years’