Procurement Senior Assistant
AI summary
UNOPS is hiring a Procurement Senior Assistant in Nairobi on a part-time basis to support procurement and contracting processes for the East and Southern Africa Multi-Country Office. The role involves administrative support, transaction processing in OneUNOPS, client service, and reporting across goods, services, and works.
- Part-time role based in Nairobi with standard working hours
- Supports procurement administration and client service delivery
- Requires secondary school plus 5 years’ experience or bachelor’s plus 1 year
- Experience with MS Office, G-Suite, and e-procurement tools preferred
- CIPS or similar professional certification is an added advantage
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in part_time, entregador, ProcurementThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Part Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Procurement Senior Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to UNOPS and the role in Nairobi.
- Add concrete examples related to part_time, entregador, Procurement, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Procurement Senior Assistant role in part_time, entregador?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research UNOPS before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
- Procurement Senior Assistant
- UNOPS
- Supply Chain & Procurement
- Today
- Easy apply
- New
- Nairobi
- Part Time
- NGO, NPO & Charity
- Confidential
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- Job summary
- The Senior Assistant, Procurement provides administrative support to a variety of procurement and contracting processes and transactions for goods, services and works. The role ensures consistency and quality in the completion of work steps, as well as optimal information flow
- Min Qualification:
- Highschool
Experience
Level:
Mid level
Length:
5 years
Language Requirement:
English
Working Hours:
Part Time - 8 to 5
Applicant
Location:
Nairobi, Kenya
Job descriptions &
OR
Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant
is required.
Desired
A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.
is work in procurement or related areas.
in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
Desired
of working in multicultural environments or UN system organizations in a developing country is desired.
in development or humanitarian contexts is desired.
Language
outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract
here
.
For more details about the contract types, please
click here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks
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Requirements
Contribute to efficient procurement services by supporting administrative processes and ensuring smooth information flow.
Under the direct supervision of the Procurement Manager and guidance from the Head of Support Services, the Procurement Senior Assistant provides administrative support for procurement and contracting processes - including goods, services, and works - for the East and Southern Africa Multi-Country Office (ESAMCO). The role supports ESAMCO’s transactional procurement, supplier roster management, using e-procurement tools and client service delivery across a multi-country portfolio of development and infrastructure engagements.
The Senior Assistant, Procurement provides administrative support to a variety of procurement and contracting processes and transactions for goods, services and works. The role ensures consistency and quality in the completion of work steps, as well as optimal information flow.
Functions / Key Results Expected
Procurement Administration
Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
Process procurement transactions in UNOPS’ corporate system, OneUNOPS (oU).
Assist in the preparation of Purchase Orders (POs), Contracts, Long-Term Agreements (LTAs), or their amendments.
Process invoices for goods and services delivered, ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
Monitor expenditure against allocation.
Receive, review, log and route incoming communication and procurement requests/ invoices.
Prepare reports, tables, charts, etc, applying technical skills and knowledge in formatting and presentations.
Prepare statistics and reports, including on procurement volume.
Undertake routine follow-up action on procurement on behalf of the supervisor.
Publish procurement advertisements and awards.
Maintain status reports on procurement activities and work in progress.
Client Service
Work with clients to provide and exchange information on various issues in procurement processes and transactions in order to deliver correct and timely service.
Provide standardized service, guidance and information to personnel on routine procurement processes and procedures.
Knowledge Building and Knowledge Sharing
Undertake routine follow-up action on procurement questions and answers (Q&As) or Knowledge Management issues on behalf of supervisor, providing status updates to the supervisor as and when required.
Perform assigned tasks related to the planning and delivery of training and learning initiatives on procurement for personnel
Skills
Contract Management, Market Analysis, Procurement, Regulations, Risk Management, eProcurement
Required
Secondary school (or equivalent) with 5 years of relevant
Required
Relevant
LanguageProficiency LevelRequirement
EnglishFluentRequired
Additional Information
UNOPS does not accept unsolicited resumes.
UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
UNOPS evaluates all applications based on the skills, qualifications and