Procurement Senior Assistant
AI summary
UNOPS is hiring a Procurement Senior Assistant in Nairobi to support transactional procurement, contracting, and client service delivery across the East and Southern Africa Multi-Country Office. The role involves drafting bidding documents, processing transactions in OneUNOPS, managing purchase orders and contracts, and supporting supplier roster and invoice management. Candidates need secondary education with 5 years’ experience or a Bachelor’s degree with 1 year’s experience in procurement or related areas.
- UNOPS role supporting procurement and contracting across East and Southern Africa
- Involves bidding documents, POs, contracts, LTAs, and e-procurement systems
- Requires secondary education plus 5 years or Bachelor’s plus 1 year experience
- Experience with MS Office, G-Suite, and web-based management systems required
- CIPS or similar professional certification is an added advantage
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in entregador, Procurement, Supply ChainThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Procurement Senior Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to United Nations Office for Project Services (UNOPS) and the role in Nairobi.
- Add concrete examples related to entregador, Procurement, Supply Chain, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Procurement Senior Assistant role in entregador, Procurement?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research United Nations Office for Project Services (UNOPS) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Specific Context
Under the direct supervision of the Procurement Manager and guidance from the Head of Support Services, the Procurement Senior Assistant provides administrative support for procurement and contracting processes – including goods, services, and works – for the East and Southern Africa Multi-Country Office (ESAMCO). The role supports ESAMCO’s transactional procurement, supplier roster management, using e-procurement tools and client service delivery across a multi-country portfolio of development and infrastructure engagements.
Role Purpose
The Senior Assistant, Procurement provides administrative support to a variety of procurement and contracting processes and transactions for goods, services and works. The role ensures consistency and quality in the completion of work steps, as well as optimal information flow.
Functions / Key Results Expected
Procurement Administration
Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
Process procurement transactions in UNOPS’ corporate system, OneUNOPS (oU).
Assist in the preparation of Purchase Orders (POs), Contracts, Long-Term Agreements (LTAs), or their amendments.
Process invoices for goods and services delivered, ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
Monitor expenditure against allocation.
Receive, review, log and route incoming communication and procurement requests/ invoices.
Prepare reports, tables, charts, etc, applying technical skills and knowledge in formatting and presentations.
Prepare statistics and reports, including on procurement volume.
Undertake routine follow-up action on procurement on behalf of the supervisor.
Publish procurement advertisements and awards.
Maintain status reports on procurement activities and work in progress.
Client Service
Work with clients to provide and exchange information on various issues in procurement processes and transactions in order to deliver correct and timely service.
Provide standardized service, guidance and information to personnel on routine procurement processes and procedures.
Knowledge Building and Knowledge Sharing
Undertake routine follow-up action on procurement questions and answers (Q&As) or Knowledge Management issues on behalf of supervisor, providing status updates to the supervisor as and when required.
Perform assigned tasks related to the planning and delivery of training and learning initiatives on procurement for personnel.
Skills
Contract Management, Market Analysis, Procurement, Regulations, Risk Management, eProcurement
Competencies
Education
Requirements
- Required
- Secondary school (or equivalent) with 5 years of relevant
- Required
- Relevant
Experience
- OR
- Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant
- is required.
- Desired
- A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.
- is work in procurement or related areas.
- in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
- Desired
- of working in multicultural environments or UN system organizations in a developing country is desired.
- in development or humanitarian contexts is desired.