Procurement Officer
AI summary
Part-time Procurement Officer role in Kenya with an NGO/NPO/Charity organization. The officer leads daily sourcing, purchasing, and supply chain operations, ensuring transparent procurement in line with organizational standards and donor regulations. Salary is KSh 60,000–75,000 negotiable.
- Part-time role, Monday–Friday 8 to 5
- Mid-level position requiring 3 years of experience
- Bachelor’s degree minimum qualification
- Salary KSh 60,000–75,000 negotiable
- Focus on procurement compliance, vendor management, and tax requirements
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AI salary guide
Source salary availableThe source lists KSh 60,000 - 75,000 Negotiable. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
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- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, part_time, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Part Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
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- Place your strongest Procurement Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Dira HR Solutions and the role in Not specified.
- Add concrete examples related to internship, part_time, entregador, ideally with measurable outcomes or clear responsibilities.
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Interview preparation
- What experience makes you a strong fit for this Procurement Officer role in internship, part_time?
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Original source description
Procurement Officer
Dira HR Solutions
Supply Chain & Procurement
Today
Easy apply
New
Kenya
Part Time
NGO, NPO & Charity
KSh
60,000 - 75,000
Negotiable
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Job summary
Working closely with Program, Finance, Administration, and Logistics teams, the Procurement Officer
leads daily sourcing, purchasing, and supply chain operations for the organization. The role ensures that goods, services, and works required for project activities are procured efficiently, transparently, and in strict adherence to the organization.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Part Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
1. Procurement & Supply Chain Management:
○ Coordinate daily procurement activities in full compliance with the organisation's
standards, Standard Operating Procedures (SOPs), and specific donor regulations.
○ Assist program and operational teams in regular procurement planning meetings,
providing technical guidance on Purchase Request (PR) drafting, specifications, and
realistic timelines.
○ Manage end-to-end purchasing processes using the organisation's standard paperwork:
Purchase Requests (PRs), Requests for Quotations (RFQs), Tender Packages, Bid Analyses,
Purchase Orders (POs), Service Contracts, and Goods Received Notes (GRNs).
○ Facilitate Procurement and Contract Committees, ensuring transparent review,
evaluation, scoring, and documentation of competitive bids.
○ Establish and manage Long-Term Agreements (LTAs) and Master Service Agreements
(MSAs) for high-frequency, commonly used items and services.
2. Vendor Management & Compliance:
○ Collect quotations, market price lists, and formal bids from reliable local and national
suppliers.
○ Conduct thorough due diligence, background checks, and automated compliance
screening on all suppliers to prevent fraud, bribery, money laundering, human trafficking,
or child labor.
○ Build and continuously update the organisation's Supplier Database and local market
price catalogue.
○ Sensitize suppliers on the organisation's procurement ethics, anti-corruption policies, and
compliance standards.
3.Tax Compliance & Finance Coordination:
○ Ensure full compliance with Kenyan tax requirements, including validating Electronic Tax
Invoice Management System (KRA E-TIMS) invoices, Withholding Tax (WHT) processing,
and VAT exemption documentation.
○ Review vendor invoices alongside GRNs, delivery notes, and purchase orders to ensure
complete documentation before submitting payment packages to Finance.
○ Track procurement expenditures against approved project budgets to maintain cost-
effectiveness and avoid budget overruns.
4. Logistics, Assets & Inventory Support:
○ Coordinate to ensure the timely receipt, inspection, storage, and dispatch of procured
goods to field locations.
○ Assist in asset management by identifying capital assets during procurement, tagging
items, and updating the Master Asset Register upon delivery.
5.Filing, Data Management & Audit Readiness:
○ Maintain the PR Master List and digital tracking tools to provide weekly status updates on
ongoing procurements to program managers.
○ Maintain audit-ready, systematically organized hard-copy and digital procurement files
containing all required supporting documents as mandated by organizational policy.
6. Safeguarding & Organizational Culture:
○ Actively integrate safeguarding principles into procurement processes, mitigating risks
related to supplier interactions, participant dignity, and child/adult protection.
○ Practice and uphold the organization's core values, promoting openness, ethical conduct,
and reporting any concerns through internal whistleblowing mechanisms.
○ Perform any other duties as reasonably assigned by the supervisor.
MINIMUM QUALIFICATIONS & REQUIREMENTS
● Education: Bachelor’s degree in Supply Chain Management, Procurement & Logistics, Business
Administration, or a related field.
● Professional Membership: Active registration with the Kenya Institute of Supplies Management
(KISM) or CIPS preferred.
● Experience: Minimum 3 to 5 years of professional procurement and supply chain experience,
ideally within a non-governmental organization (NGO) or human rights/protection context.
● Technical Knowledge: Strong understanding of procurement ethics, competitive bidding, donor
rules, KRA E-TIMS tax compliance, and contract law.
● Computer Skills: Proficiency in Microsoft Office Suite (advanced MS Excel skills required) and
experience using automated procurement/ERP software systems.
● Clearances: Valid Certificate of Good Conduct from the Directorate of Criminal Investigations
(DCI).
● Languages: Excellent written and spoken English and Swahili.
For the full JD visit the link:https://bit.ly/4iXiT61
HOW TO APPLY: Kindly send your application by filling the form in the link below
https://docs.google.com/forms/d/e/1FAIpQLSfMzOU2DsIzhO7BHUsE1mKWVFwa5qSlX8q13IJep6gwiZkl2A/viewform?usp=header
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