Procurement and Finance Assistant

Procurement and Finance Assistant - Kapiti Plains Estate Limited

ILRI - International Livestock Research Institute

Plains, Machakos

Junior level

Application deadline: November 20, 2026 (14 days)

Apply

Summary by Impactpool

Kapiti Plains Estate Limited is seeking a Procurement and Finance Assistant to support procurement activities and financial administration. The role involves managing purchase orders, supplier relationships, and financial records while ensuring compliance with policies. The assistant will also assist in budget reporting and maintain accurate documentation. This full-time position is open to Kenyan nationals and requires relevant educational qualifications and experience.

Candidate Requirements:

Bachelor's degree or Diploma in relevant field

One year relevant experience with degree or three years with diploma

Computer skills, including Microsoft Office knowledge

The International Livestock Research Institute (ILRI) seeks to recruit an Procurement and Finance Assistant on behalf of Kapiti Plains Estate Ltd to support with procurement of goods from local suppliers through Purchase Order System and cash purchases for the relevant categories as per the SMM and Authorisation Policy.

Kapiti Plains Estate Limited is a public limited company, wholly owned by the International Livestock Research Institute (ILRI). The ranch’s objective is to run as a state-of-the-art research station and a commercially viable farm. Kapiti Plains Estate Limited is located 60 km southeast of Nairobi on the Mombasa road, in Kenya’s semi-arid lands (550mm average rainfall) at an altitude of 1,650–1,900m above sea level, and is part of the Athi-Kapiti Ecosystem. Kapiti Plains Estate Limited is also home to a vast array of wildlife. These provide livestock scientists with unique opportunities to include wildlife in their research projects. Since September 2020 Kapiti Plains Estate Limited has been registered as a wildlife conservancy with the Kenya Wildlife Services (KWS).

The International Livestock Research Institute (ILRI) is an international organization working for better lives and better planet through livestock. ILRI is a member of the CGIAR, a global research alliance that works to transform food, land and water systems in a climate crisis and is the only CGIAR centre dedicated to addressing multiple development challenges through sustainable livestock solutions.

Key Responsibilities

• Procurement:
• Ensure customer satisfaction through timely delivery of goods and purchase order status reports
• Utilise, disburse, maintain records and account for the KAPITI Procurement Petty Cash Float
• Support budget reporting by Transferring Purchase Order Transactions to the commitment Ledger for Finance, Budgets/Grants team
• Handle requisitions for the relevant category, Supplier sourcing for the requested items as per Purchase Requisition Terms of References (TOR)
• Supplier Evaluation, Bid analysis and supplier justifications for ToC (Total Cost of Ownership)
• Manage the procurement petty-cash float; disbursing as required, record keeping and preparing reports, accounting to and reimbursement by Finance
• Prepare Purchase Order Status report using Vision and sending order status reports to users as required
• Participate in Tender Evaluation Committee for high value Capex purchases and supplier prequalification – involved in taking progress minutes, technical analysis, site visits and process summery reporting for the relevant category as assigned by the contracts officer
• Sun system Purchase order processing for authorisation
• Purchase order dispatch to supplier and delivery follow-up and status update
• Update commitments ledger and correcting PO system error for Budget and Grants Commitment Reporting
• Collect urgent prepaid and cash items from the various sources and delivery to KAPITI.
• Support management of relevant category of suppliers /contractors and update the Finance Vendor Management Data base for – New, Active, Dormant and Closed accounts.
• Local Supplier Relationship management for the relevant Category through constant communication, documentation trail, payment and VAT follow-up with Finance and update.
• Support other units in; procurement planning i.e. budgeting items for regular supplies & services i.e. workshops, training by providing market prices and product information as required and participate in mid & end -Year Stock-takes for the Main Stores
• Perform any other related duties as may be required
• Finance:
• The main purpose of the job is to provide financial and administrative support:
• Assist in compiling financial and reconciliation reports
• Prepare and process payments as per the approved budgets
• Maintain all accounting records, fixed asset registers and relevant databases
• Manage petty cash float and ensure correct documentation of all transactions
• Maintain all accounting records, fixed asset registers and relevant databases
• Facilitate annual internal audit requirements
• Facilitate the procurement of goods and services
• Provide general administrative support such as handling calls, visitors, incoming/outgoing correspondence, logistics
• Maintain filing systems
• Perform any other related duties as may be required

Requirements

Bachelors degree or Diploma in relevant field

One year relevant experience with degree or three years relevant experience with diploma

Computer skills, including sound knowledge of Microsoft Office

Location: Kapiti Plains Estate Ltd — Machakos, Kenya.

Terms of Appointment:

This is a full-time position offered on a contract basis and is open only to Kenyan nationals.

How to apply:

Applicants should submit a cover letter and CV, including contact details for three professional referees, to the Hiring Manager through our recruitment portal by clicking “Apply Now” on or before 20 November 2026. The position title and reference number

REF: Kapiti/04/2026

should be clearly marked on the subject line of the cover letter.

We thank all applicants for their interest in working for Kapiti Plains Estate Ltd. Due to the volume of applications, only shortlisted candidates will be contacted

.

Kapiti Plains Estate Ltd does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). Kapiti Plains Estate Ltd also does not concern itself with information on applicants' bank accounts.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

Kapiti Plains Estate Limited is seeking a Procurement and Finance Assistant to support procurement activities and financial administration. The role involves managing purchase orders, supplier relationships, and financial records while ensuring compliance with policies. The assistant will also assist in budget reporting and maintain accurate documentation. This full-time position is open to Kenyan nationals and requires relevant educational qualifications and experience.

Candidate Requirements:

Bachelor's degree or Diploma in relevant field

One year relevant experience with degree or three years with diploma

Computer skills, including Microsoft Office knowledge

Fellowship

Master the recruitment process of the impact sector!

Become a fellow and gain access to Impactpool's premium material that will boost your career in the impact sector

Explore fellowship

Procurement and Finance Assistant - Kapiti Plains Estate Limited

ILRI - International Livestock Research Institute

Plains, Machakos

Junior level

Apply