Job in Kenya
Operator, Operations Documentation, Records Management And Administration M/F
CountyNairobiCityNairobiContractType not specifiedPosted2026-08-18Close dateNot specifiedExperience3 yearsSourceJobWeb Kenya
records managementoperations documentationadministrationfinance systemsarchivinginvoice managementNairobilogisticsdiplomafull timesecuritycleaning
AI summary
AGL Africa Global Logistics is hiring an Operations Documentation, Records Management and Administration Operator in Nairobi. The role involves managing customer and supplier accounts, processing system updates, handling physical and online archiving, invoice management, and supporting ANT facility administration. Candidates need a Diploma in Business Management and 3 years’ experience in finance and financial systems.
- Full-time operations and records management role in Nairobi
- Involves system processing on SPOT, EDOC, SARISSA and COMONE
- Handles physical and online archiving of ANT files
- Requires Diploma in Business Management
- Requires 3 years’ experience in finance and financial systems
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, cleaning, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Operator, Operations Documentation, Records Management And Administration M/F evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to AGL- Africa Global Logistics and the role in Nairobi.
- Add concrete examples related to security, cleaning, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Operator, Operations Documentation, Records Management And Administration M/F role in security, cleaning?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research AGL- Africa Global Logistics before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
- Mission Description
- Responsible for processing the opening of customer and supplier accounts in the approved company system
- Support the Superuser function as the systems alternative super user – SPOT, EDOC, SARISSA.
- Processing system update in COMONE and related CRM systems
- Management of ANT files in the TMS (SPOT and any other related system)
- File opening procedures
- File printing procedures (Physical file print outs and files creation and maintenance)
- File updating procedures (all approved steps, inputs e.g. vessel updates)
- File tracking procedures (tracking that all steps are properly updated)
- Check for compliance of file management to company procedures.
- Ensure all files are handled with utmost confidentiality and compliance with statutory
Requirements
- and company policy
- Invoices management
- Creation of the invoicing drafts and supporting of the invoicing inputs in the system.
- ANT customer invoices management. Printing, attachments and systematic dispatching as per SARISSA system and customer specific procedures.
- ANT supplier invoices management. Processing the retrieval, workflow processing as per company policy.
- Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC).
- Physical archiving of all ANT files in coordination with all file operators/supervisors.
- Online archiving of all ANT files in the online archive /record systems EDOC /
- SARISSA in coordination with all file operators /supervisors.
- Support the supervisor to oversee the administrative
- of the ANT facilities and staff and to ensure operations as per company business requirements.
- Oversee the ordering and distribution of office supplies.
- Oversee and coordinate with relevant service providers daily maintenance (IT, access, security, cleaning schedules).
- Co-ordinate general approved activities (travel/ taxi/ petty cash…) for the ANT team.
- Keep Management updated on staff / facility
- to enable normal company operations.
- Profile
- Diploma in Business management
- 3 years’
Experience
in finance and financial systems.
Source and provenanceSource: JobWeb Kenya. Last checked: 2026-08-20.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.