Job in Kenya
Operations Assistant
CountyNairobiCityNairobiContractFull TimePosted2026-08-25Close dateNot specifiedExperience1 yearSourceBrighterMonday KenyaSalaryKSh 30,000 - 45,000
operations assistantpharmaceuticalimport and distributionnairobifull timeodoo erpetimsstock managemententry leveladmin and officesalesno_experience
AI summary
Powervision Consultancy is hiring an Operations Assistant to support daily administrative, order processing, stock management, and client service in its pharmaceutical import and distribution business in Nairobi. The role involves order handling, Odoo ERP invoicing, eTIMS compliance, stock monitoring, and daily reporting to the CEO.
- Pharmaceutical import and distribution operations role in Nairobi
- Uses Odoo Enterprise for orders, invoicing, and inventory
- Requires eTIMS invoice transmission and M-Pesa payment verification
- Diploma or Bachelor's degree in Business Administration or related field
- 1–2 years’ experience in sales support, admin, or pharmaceutical/FMCG
- Salary range KSh 30,000 – 45,000
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists KSh 30,000 - 45,000. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in sales, no_experience, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Operations Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Powervision Consultancy and the role in Nairobi.
- Add concrete examples related to sales, no_experience, entregador, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- HighThe post may mention payment. Verify directly with the official source before continuing.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Operations Assistant role in sales, no_experience?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Powervision Consultancy before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
- OPERATIONS ASSISTANT - Pharmaceutical Import & Distribution
- POWERVISION CONSULTANCY
- Admin & Office
- Today
- Easy apply
- New
- Nairobi
- Full Time
- Healthcare
- KSh
- 30,000 - 45,000
- Share link
- Share on WhatsApp
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- Job summary
- Seeking to recruit a highly organised, detail-oriented, and reliable Operations Assistant to support the company’s daily administrative, order-processing, stock management, and client service operations.
- Min Qualification:
- Diploma
Experience
- Level:
- Entry level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Kenya
- Job descriptions &
- in sales support, office administration, pharmaceutical, FMCG, or a related environment.
- with LPO-based institutional transactions, particularly hospitals, clinics, pharmacies, or NGOs, will be an added advantage.
- Basic knowledge of pharmaceutical products, including prescription medicines, OTC products, vitamins, and medical devices, is preferred.
- Familiarity with the Nairobi healthcare or distribution market is an advantage.
- Knowledge of
- e-commerce platforms such as Shopify, Jumia, or similar platforms
- is desirable.
- managing business social media accounts is an added advantage.
- Log In and Apply
- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Requirements
- KEY
- Diploma or Bachelor's degree in
- Business Administration, Sales & Marketing, or a related field
- .
- Proficiency in
- Odoo Enterprise or a comparable ERP system
- .
- Strong ability to use WhatsApp Business, email, and M-Pesa Paybill.
- Valid Certificate of Good Conduct.
- 1–2 years’
Responsibilities
- Receive and monitor customer orders through email, WhatsApp, and telephone, and ensure timely acknowledgement and processing.
- Log and continuously update orders in the company’s Order Tracker.
- Verify client details, stock availability, credit status, and outstanding balances before confirming orders.
- Raise Sales Orders and invoices in
- Odoo Enterprise
- , ensuring accurate reference to client LPOs.
- Ensure 100% eTIMS transmission for all invoices and promptly escalate any errors.
- Update Odoo records following deliveries and maintain accurate Sales, Inventory, and Purchasing records.
- Verify payments from cash clients through M-Pesa, bank transfers, or COD before invoicing or releasing goods.
- Follow up on overdue accounts and escalate outstanding issues appropriately.
- Pick, pack, and cross-check outgoing orders, including verification of product expiry dates.
- Ensure delivery notes and eTIMS invoices accompany all dispatched orders and that signed delivery documentation is returned and recorded.
- Monitor stock levels, identify low-stock and near-expiry products, and report discrepancies.
- Receive, count, verify, and properly store incoming stock while updating Odoo inventory records.
- Participate in weekly spot checks and monthly stock counts.
- Maintain accurate client records and respond professionally to customer queries and complaints.
- Send account statements to clients with outstanding balances.
- Ensure the office remains clean, safe, organised, and adequately stocked.
- Prepare and submit a daily sales and operations report to the CEO by 5:30 PM.
- Support the team in other operational and administrative duties as required.
Source and provenanceSource: BrighterMonday Kenya. Last checked: 2026-08-29.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.