Operations & Administration Officer
AI summary
Inkomoko is hiring a mid-level Operations & Administration Officer in Nairobi to coordinate office logistics, manage administrative operations, and oversee facility maintenance. The role involves travel logistics, asset management, event coordination, and supporting procurement, reporting to the Operations Manager and working closely with country leadership.
- Mid-level role with direct coordination with Managing Director and Regional Operations Director
- Covers travel logistics, asset management, events, and procurement support
- Requires Business Administration Degree and 3+ years experience
- Salary open; full-time position based in Nairobi
- Application deadline is 05/10/2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, security, call_centerThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Operations & Administration Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Inkomoko and the role in Not specified.
- Add concrete examples related to driver, security, call_center, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-05.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-05
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Operations & Administration Officer role in driver, security?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Inkomoko before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
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Original source description
Job Title: Operations & Administration Officer
Date Posted: 29/09/2026
Job Type: Full Time
Job Level: Middle
Employer: Inkomoko
Industry: Administration
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 05/10/2026
Administration Jobs, Inkomoko Jobs. Operations & Administration Officer coordinates office logistics, manages administrative operations, and oversees facility maintenance, requires a Business Administration Degree and 3+ years experience.
Job Summary
The Operations and Administration Officer is a mid-level position to provide excellent administrative support and customer service to Inkomoko’s departments, serving under the supervision of the Operations Manager and close collaboration with country leadership (Managing Director) and Regional Operations Director.
The Operations Officer will ensure that daily office operations are performed in a seamless and efficient manner, facilitate the procurement processes for their countries, manage travel/logistics, and will interface with Inkomoko’s many vendors and suppliers. When our teams are operating smoothly, we have the best impact on our clients.
Specifically, the Operations Officer will be responsible for:
Position Overview:
The Operations and Admin Officer is responsible for ensuring smooth administrative and logistical operations within the organization. This role encompasses coordinating travel logistics, organizing company events, overseeing asset management, and providing occasional support for procurement activities as needed.
Key Responsibilities
- Administrative & Logistics Management (40%)
- Plan and organize company events, ensuring all logistics are handled efficiently.
- Monitor and optimize logistics processes to minimize costs and enhance operational efficiency.
- Manage travel logistics by arranging and coordinating travel plans, including transportation bookings, visa arrangements, accommodations, etc.
- Team Leadership for the Program offices Admin staff and coordination with the drivers and security team for smooth operations.
- Conduct administrative aspects of new staff onboarding, ensuring new employees understand office protocols and how to engage with the Admin team
- Handle special projects and coordination of cross cutting tasks assigned by the Managing Director for instance Happiness Audits, Inservice, Goat parties and Kenya all staff meetings
- Asset & Facilities Management (30%)
- Oversee office management with oversight from the Country Operations Manager for all field office locations
- Support office build-outs, facilitating necessary resources and coordination for all offices.
- Manage inventory of the company’s non-technology assets, including acquisition, asset tagging/register, maintenance, and disposal.
- Maintain records of maintenance activities, warranties, service agreements, and facility-related documentation such as licenses, permits.
- Ensure that company vehicles are insured at all times and collaborate with the Security Focal Point for proper maintenance and compliance (e.g., vehicle inspection certificates).
- Procurement Support (30%)
- Provide support in the procurement process as needed, collaborating with relevant departments to identify procurement needs.
- Assist in the management of purchase orders, tracking all purchases, processing payments, and ensuring timely delivery.
- Help resolve issues related to orders, deliveries, and invoicing in coordination with finance leads.
- Support in maintaining relationships with suppliers and service providers, focusing on responsible procurement practices.
- Collaborate with the Country and Regional procurement teams as needed.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience in operations management, administration, or logistics.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in using office software and inventory management systems.
- Ability to work independently and as part of a team.
- Working Conditions:
- This position may require occasional travel to various office locations.
- Flexibility to accommodate the dynamic needs of the organization.
Knowledge and Skills
- Manages Diverse Relationships
- – Relates well to a wide variety of personalities, values differences, and communicates effectively across diverse communication styles, cultures, and backgrounds.
- Takes initiatives to Deliver
- – Thinks several months in advance, prioritizes objectives, implements reliably, and quickly identifies what will help or hinder goal accomplishment.
- Proficient in Technology
- – Uses technology effectively to work efficiently and achieve desired outcomes.