Office and Procurement Associate
AI summary
GiveDirectly is hiring an Office and Procurement Associate in Nairobi, Kenya. The role supports office administration, procurement, vendor management, inventory, asset management, and office security while ensuring compliance with organizational policies. This is a fixed-term, mid-level position reporting to the Office and Procurement Manager.
- Mid-level fixed-term role based in Nairobi, Kenya
- Supports office administration, procurement, vendor management, and asset management
- Reports to and deputises for the Office and Procurement Manager
- Requires 3+ years of NGO administrative and procurement experience
- Bachelor's degree in Procurement, Supply Chain, or Business Administration required
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, cleaning, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Fixed Term contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Office and Procurement Associate evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to GiveDirectly and the role in Nairobi.
- Add concrete examples related to security, cleaning, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Impactpool Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Impactpool Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Office and Procurement Associate role in security, cleaning?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research GiveDirectly before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Office and Procurement Associate-Nairobi, KenyaNewNairobi, Kenya
GiveDirectly
Nairobi
International
Mid level
Speaks English
Apply
Summary by Impactpool
The Office and Procurement Associate at GiveDirectly plays a crucial role in ensuring smooth office operations and compliance with organizational policies. This position involves supporting office administration, procurement, vendor management, inventory, asset management, and office security. The associate will work closely with the Office and Procurement Manager and supervise office administrators. This is a fixed-term role based in Nairobi, Kenya, focused on providing operational support to various teams.
Candidate Requirements:
Bachelor’s Degree in Procurement, Supply Chain Management, or Business Administration
Minimum three years of experience in administrative and procurement management in NGOs
Ability to interact effectively with diverse personnel
Good knowledge of IT tools, including MS Office and Google Workspace
Exceptional organizational skills and attention to detail
Strong communication skills
Ownership mindset and self-directed work capability
Willingness to travel within Kenya
GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the
research
to back it up. Our work has been covered by
The Economist
,
NPR
,
TED
, and
The Washington Post
. We are one of
Time100’s
Most Influential Companies of 2026.
Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our
values
and
hear from the people who do
. If they resonate, this could be a great fit!
The Office and Procurement Associate plays a key role in keeping GiveDirectly’s office operations running smoothly and efficiently. Working closely with the Office and Procurement Manager, the role supports office administration, procurement and vendor management, inventory and asset management, and office security, while ensuring compliance with organizational policies and procedures.
This is a highly cross-functional role focused on ensuring teams have the operational support, services, and resources they need to deliver effectively.
Reports to and deputises for the Office and Procurement Manager; provides day to day supervision to office administrators.
Location: Nairobi, Kenya.
Contract Type: Fixed-Term
What you’ll do:
Administration and Office Management
Oversee the smooth flow of routine administrative work and ensure adherence to the organisation's administrative procedures by staff.
Ensure proper functioning and maintenance of office Equipment and other facilities.
Assist in conducting and arranging for office events
Receive and process requests for cash for field activities and review staff accountability.
Train staff on and enforce administrative policies.
Make travel and accommodation arrangements and bookings for staff and partners.
Ensure timely provision of supplies to enable smooth operation at the office
Verify staff, partner, and supplier payment requests and follow up on their payments with the Finance department.
Supervise cleaning of the office premises every day and ensure the smooth running of the Office
Maintain schedules of payments and due dates for all running contracts with service providers.
Assist in formulating department budgets and cash projections.
Filing documents in reference files in G-Drive in line with GiveDirectly’s filing rules.
Assist in on boarding of newly hired staff and off boarding of staff whose contracts have ended.
Petty cash reconciliations, and monthly cash counts, keeping the cashbook according to GiveDirectly's accounting policy.
Support in the monitoring of expenses in accordance with the office management budget.
Assist in the internal/ external controls and audits.
Procurement and Contracts Management:
Support the development and implementation of policies and systems, identifying opportunities for risk mitigation and process improvement.
Coordinate Procurement Planning and Execution in liaison with respective Program budget holders.
Assist in reviewing supplier contracts.
Monitoring vendor performance.
Assist in Coordination and complete Pre-qualification Process leading to pre-qualified supplier lists for the organisation.
Conduct market assessment, vendor mapping, Profiling, and maintaining a supplier database for commonly used items.
Provide guidance, advice, and training to staff on procurement and logistics processes.
Analyze Procurement requirements and select the most appropriate method depending on the value of procurement.
Analyze, negotiate, and prepare contractual agreements and any addenda.
Prepare and submit for review and approval of procurement documents, vendor correspondences and minutes of all procurement committees.
Coordinate with the Finance department to ensure that all payments to vendors are made within less than 90 days from the invoice date
Support with receiving and dispatching of goods and services, while minimising costs
Stores, Inventory, and Asset Management:
Ensure that procedures outlined in GiveDirectly’s Asset Management Manual are implemented in all Offices.
Oversee Assets Movement and regular updating of stores and assets inventory to ensure that they are properly tagged and allocated.
Oversee store delivery systems and ensure goods movements are properly documented, reconciled, and reported.
Prepare monthly stock count certificate and present it for approval
Ensure lost, damaged, sold, or stolen assets are properly recorded, with approved disposal forms and supporting documentation.
Conduct quarterly asset verification and ensure obsolete or damaged equipment is disposed of in line with GiveDirectly regulations.
Security Management.
Serve as security focal point for the field office, update and implement security policies appropriate for the local context.
Ensure that outsourced guards are deployed at all offices.
Train outsourced security guards on GiveDirectly’s Security Standard Operating Procedures.
Submit regular security reports to Supervisor on occurring incidents and any security issues/concerns.
What You’ll Bring
Bachelor’s Degree in Procurement and Supply Chain Management, Business Administration, or related & Equivalent field
Minimum of three years of experience in administrative and procurement management in the NGO sectors.
Ability to interact effectively with international and national personnel, and adaptability to unanticipated circumstances.
Good working knowledge of IT tools and applications, including MS Office and Google Workspace.
Ensure staff and visitors comply with office entry procedures.
Exceptional emotional intelligence and a demonstrated ability to work cross-culturally and cross-functionally.
Exceptional organizational skills and attention to detail .
Strong communication skills, including the ability to navigate complex interpersonal and office management situations.
Strong ownership mindset and ability to work in a self-directed manner.
Comfortable operating in a culture of direct, candid feedback.
Excellent English oral and written skills and a high level of service orientation.
Willingness to up-skill as required by the tasks to be performed.
Willingness to travel to our field locations within Kenya.
What Will Help You Succeed
A clear understanding of Procurement, office management, Inventory, and assets management ethics.
Willingness and ability to enforce compliance with GiveDirectly and donor policies and procedures.
The ability to interact effectively with international and national staff members is required.
A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of program activities.
Alignment with
GiveDirectly Values
and active demonstration of our core competencies.
Working at GiveDirectly
GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
Flagging for US applicants:
We invite you to "
Know Your Rights
" as an applicant.
Commitment to Safeguarding
As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the
Misconduct Disclosure Scheme
, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.
These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.
**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**
Reasonable Accommodations
We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at careers@givedirectly.org with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.
Want to put your best foot forward on your GiveDirectly application?
Take a look at our
Candidate Application Prep Guide
!
Referrals
Know the right person for this role? Please consider
referring them
. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Summary by Impactpool
The Office and Procurement Associate at GiveDirectly plays a crucial role in ensuring smooth office operations and compliance with organizational policies. This position involves supporting office administration, procurement, vendor management, inventory, asset management, and office security. The associate will work closely with the Office and Procurement Manager and supervise office administrators. This is a fixed-term role based in Nairobi, Kenya, focused on providing operational support to various teams.
Candidate Requirements:
Bachelor’s Degree in Procurement, Supply Chain Management, or Business Administration
Minimum three years of experience in administrative and procurement management in NGOs
Ability to interact effectively with diverse personnel
Good knowledge of IT tools, including MS Office and Google Workspace
Exceptional organizational skills and attention to detail
Strong communication skills
Ownership mindset and self-directed work capability
Willingness to travel within Kenya
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Connect with organization
Office and Procurement Associate-Nairobi, KenyaNewNairobi, Kenya
GiveDirectly
Nairobi
International
Mid level
Speaks English
Apply