Office Administrator
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Office Administrator role managing day-to-day office operations, supporting leadership, and coordinating across departments. Based in Nairobi with the JD indicating Naivasha. Requires a Bachelor's degree and 3 years' mid-level experience in an agricultural services environment.
- Full-time schedule, 8 to 5 working hours
- Bachelor's degree and 3 years of mid-level experience required
- English language required; applicant location Nairobi, Kenya
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Office Administrator role managing day-to-day office operations, supporting leadership, and coordinating across departments. Based in Nairobi with the JD indicating Naivasha. Requires a Bachelor's degree and 3 years' mid-level experience in an agricultural services environment.
- Full-time schedule, 8 to 5 working hours
- Bachelor's degree and 3 years of mid-level experience required
- English language required; applicant location Nairobi, Kenya
- Supports senior management, manages budgets, procurement, and admin staff
- JD states location in Naivasha, Kenya; listing card lists Nairobi
AI job guide
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AI salary guide
Source salary availableThe source lists Confidential. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, call_center, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Office Administrator evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Servizi Agricoli Forestali Afrika (SAFA) LTD. and the role in Nairobi.
- Add concrete examples related to security, call_center, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
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- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Office Administrator role in security, call_center?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Servizi Agricoli Forestali Afrika (SAFA) LTD. before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Office Administrator
Servizi Agricoli Forestali Afrika (SAFA) LTD.
Admin & Office
2 months ago
Easy apply
Skills Assessment
Nairobi
Full Time
Banking, Finance & Insurance
Confidential
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Job summary
The Office Administrator will be responsible for managing day-to-day office functions, supporting the leadership team, and ensuring smooth coordination across departments. This role requires someone who thrives in a fast-paced environment, possesses strong organizational skills, and can handle multiple responsibilities with professionalism and discretion.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Nairobi, Kenya
Job descriptions & requirements
Office Administrator
Location: Naivasha, Kenya
Job Type: Full-Time
Industry: Agriculture About Us We are a leading agricultural service provider specializing in oil crop production for biofuel feedstock. We work closely with farmers, partners, and stakeholders to support sustainable agriculture through land preparation, input supply, logistics coordination, crop aggregation, and value chain development.
Position Summary
The Office Administrator will be responsible for managing day-to-day office functions, supporting the leadership team, and ensuring smooth coordination across departments. This role requires someone who thrives in a fast-paced environment, possesses strong organizational skills, and can handle multiple responsibilities with professionalism and discretion.
Key Responsibilities
- • Oversee and coordinate the day-to-day administrative operations of the office to ensure efficiency, productivity, and compliance with company policies.
- • Supervise administrative support staff where applicable, providing guidance, training, and performance oversight.
- • Provide high-level administrative support to senior management, including meeting coordination, travel arrangements, and preparation of reports and presentations.
- • Develop, implement, and continuously improve office administrative systems, processes, and procedures to enhance operational effectiveness.
- • Manage office budgets, monitor administrative expenditures, and oversee procurement of office supplies, equipment, and services while ensuring cost efficiency.
- • Coordinate procurement activities by obtaining quotations, processing purchase requests, liaising with suppliers, and ensuring timely delivery of goods and services.
- • Maintain accurate and confidential company records, contracts, licenses, and statutory documents in both physical and digital formats.
- • Prepare management reports, board papers, correspondence, and business documents with a high degree of accuracy and professionalism.
- • Coordinate company events, meetings, workshops, and stakeholder engagements, including logistics, venue arrangements, and documentation.
- • Act as the primary point of contact for external stakeholders, service providers, government agencies, and business partners on administrative matters.
- • Support Human Resource administration by coordinating recruitment logistics, onboarding, employee records, leave administration, and staff welfare activities.
- • Work closely with the Finance department to process invoices, monitor payments, reconcile administrative expenses, and maintain accurate financial documentation.
- • Monitor office assets, equipment, and facilities to ensure proper maintenance, security, and efficient utilization.
- • Ensure compliance with company policies, statutory requirements, health and safety standards, and internal administrative controls.
- • Identify operational inefficiencies and recommend practical solutions to improve administrative processes and service delivery.
- • Maintain strict confidentiality of company information and exercise sound judgment when handling sensitive matters.
- • Undertake any other duties assigned by Management in support of the organization's strategic objectives.
- Qualifications and Experience
- Bachelor's degree or Diploma in Business Administration, Office Administration, or a related field.
- At least 3 years' experience in an administrative or office management role.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- High level of integrity, professionalism, and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Ability to multitask and work independently in a fast-paced environment.
- Preferred Attributes Strong problem-solving and decision-making skills.
- Excellent interpersonal and customer service skills.
- Ability to prioritize tasks and meet deadlines.
- Experience working in the agriculture or agribusiness sector is an added advantage.
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