Office Administrator (Reliever Position)

• OFFICE ADMINISTRATOR (RELIVER POSITION)
• ORCHID HR
• Admin & Office
• Today
• Easy apply
• New
• Nairobi
• Contract
• Law & Compliance
• KSh
• 30,000 - 45,000
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• Job summary
• The Office Administrator will serve as the first point of contact for a reputable Nairobi law firm on a 3-month reliever basis, managing reception, client service, filing, petty cash, and general office coordination in a professional legal environment.
• Min Qualification:
• Diploma

Experience

• Level:
• Mid level
• Length:
• 5 years
• Language Requirement:
• English
• Working Hours:
• Contract - 8 to 5
• Applicant
• Location:
• Nairobi, Kenya
• Job descriptions &
• •
• Bachelor's degree or Diploma in Business
• Administration, Commerce (BCom), Office/Secretarial Administration, or related
• field.
• •
• Minimum 5 years'
• in office administration,
• front office, customer service, or related roles
• in a corporate
• office or law firm is a strong advantage.
• •
• Proficient in Microsoft Office applications (Word,
• Excel, Outlook).
• •
• Excellent telephone etiquette and client service
• orientation.
• •
• Strong organizational, multitasking, and
• time-management skills.
• •
• Professional demeanor, discretion, and commitment to
• confidentiality.
• •
• Availability to take up the role immediately and commit
• to the full 3-month reliever period.
• Candidates meeting the above
• qualifications are required to send their CV and a cover letter to
• careers@orchidhr.co.ke with the subject line “Office Administrator - Reliever”
• by 15th September 2026. Only shortlisted candidates will be contacted.
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Requirements

Key

Responsibilities

• Front Office & Client
• Service
• •
• Greet and welcome clients, visitors, and partners
• professionally and courteously.
• •
• Serve as the first point of contact for all visitors
• and callers; answer, screen, and forward phone calls promptly.
• •
• Manage incoming and outgoing mail, emails, courier
• deliveries, and office communication flows.
• •
• Maintain the reception area, ensuring it is clean,
• organised, presentable, and equipped with relevant information and materials.
• •
• Keep accurate visitor logs, issue visitor passes where
• applicable, and ensure compliance with security protocols.
• •
• Maintain both physical and electronic filing systems,
• including document storage, retrieval, archiving, and re-file management.
• •
• Perform data entry, prepare spreadsheets, and maintain
• accurate records of office activities and data as required.
• •
• Draft, format, and proofread correspondence, reports,
• memoranda, and other office documents.
• •
• Schedule and coordinate meetings, conferences, and
• appointments, including booking meeting rooms and preparing agendas.
• •
• Support the legal team with document preparation,
• photocopying, scanning, binding, and distribution of legal papers as needed.
• •
• Maintain inventory of office supplies and requisition
• stock timely; liaise with vendors and service providers for office equipment,
• repairs, and service contracts.
• •
• Monitor and manage petty cash, maintain accurate petty
• cash records, and prepare reconciliations for reporting.
• •
• Assist with basic bookkeeping tasks, financial logs,
• and support to accounting or finance team when required.
• •
• Ensure office equipment is operational, and assist with
• troubleshooting or coordinating maintenance.
• •
• Act as a liaison between internal staff, clients,
• external service providers, and stakeholders to facilitate smooth communication
• flows.
• •
• Manage schedules and calendars for partners or team
• members, including reminders and follow-ups.
• •
• Provide general administrative support to departments
• and assist with ad-hoc tasks as assigned by management.
• •
• Respond to client enquiries professionally; redirect or
• escalate complex issues to the appropriate staff.
• •
• Prepare basic reports on front office activities,
• client interactions, petty cash use, and office supply usage.
• Qualifications &