Office Administrator
AI summary
BrighterMonday Consulting is hiring a full-time Office Administrator based in Nanyuki (Laikipia County). The role covers front office reception, office logistics, coordinating Tribunal and Appeal Judges' schedules, supervising junior support staff, and maintaining administrative and financial records. Requires a Bachelor's degree, 3 years' experience, and English fluency.
- Full-time role based in Nanyuki, Laikipia County, working 8 to 5
- First point of contact for visitors, complainants, and stakeholders
- Coordinates Tribunal and Appeal Judges' schedules and organizes hearings
- Supervises junior support staff and keeps administrative and financial records
- Requires Bachelor's degree, 3 years' mid-level experience, and English
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, security, cleaningThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Office Administrator evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to BrighterMonday Consulting and the role in Not specified.
- Add concrete examples related to driver, security, cleaning, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Office Administrator role in driver, security?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research BrighterMonday Consulting before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Office Administrator
BrighterMonday Consulting
Admin & Office
3 days ago
Easy apply
New
Rest of Kenya
Full Time
Confidential
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Job summary
The Office Administrator serves as the first point of contact for the Office and is responsible for ensuring the efficient day-to-day administration of office operations.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Location: Nanyuki – within Meru / Laikipia County
Job
Job Purpose
The
Office Administrator serves as the first point of contact for the Office and is
responsible for ensuring the efficient day-to-day administration of office
operations. The role receives and assists visitors, complaint handlers, and
stakeholders; manages office logistics and resources; coordinates the schedules
of Tribunal and Appeal Judges; supervises junior support staff; and maintains
administrative and financial records.
Given
the sensitive nature of matters handled by the Office, the position requires
discretion, professionalism, sound judgment, and a strong understanding of
legal and grievance-handling procedures.
Key Responsibilities
- Front Office and Stakeholder
- Management
- Serve as the first
- point of contact for visitors, complainants, community members, and other
- stakeholders, providing professional reception services and guidance on
- office procedures.
- Receive, screen, and
- direct inquiries, complaints, correspondence, telephone calls, and
- electronic communications to the appropriate officers.
- Maintain visitor
- records and ensure compliance with office access and security protocols.
- Office Administration and Operations
- Oversee the
- day-to-day administrative operations of the Office, including
- correspondence management, filing systems, records, calendars,
- appointments, and meeting schedules.
- Ensure the office
- environment, facilities, equipment, and supplies are maintained to support
- efficient operations.
- Coordinate office
- logistics, maintenance, service providers, and procurement of routine
- office requirements.
- Tribunal and Appeals Administration
- Coordinate the schedules
- of Tribunal and Appeal Judges.
- Organize hearings,
- meetings, mediation sessions, and related activities, including
- preparation of notices, documentation, venues, and logistical
- arrangements.
- Maintain calendars
- and records relating to Tribunal and Appeal proceedings.
- Financial and Resource Management
- Manage and account
- for petty cash, office expenditures, administrative expenses, and related
- records.
- Maintain inventory
- records of office assets, equipment, and supplies, ensuring proper
- accountability and utilization of resources.
- Support budget
- monitoring and preparation of administrative expenditure reports.
- Supervision and Coordination of
- Support Staff
- Provide day-to-day
- supervision of security guards, office assistants, cleaners, drivers, and
- other support staff.
- Coordinate work
- schedules, monitor attendance and performance, and ensure compliance with
- office policies and service standards.
- Records, Meetings, and Reporting
- Maintain confidential
- administrative and case-related records in compliance with applicable
- record management and data protection requirements.
- Coordinate meetings,
- workshops, and stakeholder engagements, including preparation of agendas,
- minutes, attendance records, and follow-up actions.
- Prepare routine
- reports, correspondence, and administrative documentation as required.
- Qualifications and Experience
- Degree in Human
- Resources, Paralegal Studies, Business Administration, Public
- Administration, Office Management, or a related field.
- A Certificate in
- Legal Studies or Paralegal Practice will be an added advantage.
- Minimum three (3)
- years’ experience in reception, legal administration, office
- administration, or a similar role.
- Experience in a
- legal, judicial, grievance-handling, human rights, ombudsman, or
- quasi-judicial environment is highly desirable.
Experience
supervising support staff and managing office operations will be an added
advantage.
Skills and Competencies
Working knowledge of
legal and grievance-handling processes.
Strong
organizational, administrative, and multitasking skills.
Excellent
communication and interpersonal skills.
High degree of
integrity, discretion, and confidentiality.
Sound judgment and
problem-solving ability.
Financial
administration and record-keeping skills.
Proficiency in
Microsoft Office applications and electronic records management systems.
Ability to work
independently, manage competing priorities, and coordinate multiple
stakeholders.
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