Maintenance Operations Administrative Assistant
AI summary
AIM AIR is hiring a Maintenance Operations Administrative Assistant at Wilson Airport, Nairobi. The role supports the Director of Maintenance and Base Maintenance Manager with communication, financial, and administrative tasks in a non-profit aviation setting. A diploma in Business Administration and around two years of experience are required.
- Administrative support role within AIM AIR maintenance operations
- Based at Wilson Airport, Nairobi, Kenya
- Diploma in Business Administration and CPA1 training required
- Requires about two years of mid-level experience
- Involves petty cash, work orders, inventory, and scheduling duties
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in call_center, internship, financeThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Maintenance Operations Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Africa Inland Mission - Africa Based Support (AIM AIR) and the role in Nairobi.
- Add concrete examples related to call_center, internship, finance, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Maintenance Operations Administrative Assistant role in call_center, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Africa Inland Mission - Africa Based Support (AIM AIR) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
- AIM AIR Maintenance Operations Administrative Assistant
- Africa Inland Mission - Africa Based Support
- Admin & Office
- 4 weeks ago
- Easy apply
- Nairobi
- Full Time
- NGO, NPO & Charity
- Confidential
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- Job summary
- Provide administrative support by assisting the AIM AIR Director of Maintenance (DOM) and Base Maintenance Manager (BMM) with administrative duties.
- Min Qualification:
- Diploma
Experience
- Level:
- Mid level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Nairobi, Kenya
- Job descriptions &
- & Communication Demands Qualification (NB - Training to add value to the position)
- Essential
- Diploma in Business Administration
- Training in Accounting, CPA1
- Excellent Microsoft Office knowledge (Especially Microsoft Word, but also Outlook Calendar, Excel, and Planner). Able to learn Office 365.
- Valid Certificate of Good Conduct
- Familiarity with office technology (including mobile devices and apps, outlook calendars, and printer / copiers).
- Preferred/Desired
- • Degree in Business Administration
- • Project management
- •
- hosting zoom / team meetings.
- • Training in Finance Data Maintenance, CPA2
- Essential
- Minimum of two years’
- as a Personal Assistant, Executive, or Administrative Assistant.
- Minimum of one year
- in finance and accounting
- Preferred/Desired
- Two years of Project management or customer service
- Two or more years of
- in finance and accounting
-
- in government and client relationship
-
- in aviation setting Communication demands
- Excellent verbal communication skills in both English and Kiswahili
- Excellent written communication skills in English
- Able to courteously communicate difficult information
- Provide effective and timely updates to the DOM and BMM
- Required Skills/Attributes & Competencies:
- God-fearing, trustworthy.
- Attentive to confidentiality and need for discretion.
- Creativity in solving problems.
- Well organized and able to organize projects for teams.
- Servant Hearted.
- Able to take initiative appropriately.
- Attentive to detail.
- Excellent Time Management skills.
- Strong interpersonal skills Team player Flexible and able to adapt to current situations
- How to Apply: Candidates who meet the above qualifications are welcome to apply through this link
- https://tinyurl.com/mvwscuvs
- Please note that no other method of application will be acknowledged other than the online application Form.
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Requirements
Location: Wilson Airport, Nairobi, KE
Africa Inland Mission International, a non-profit organization, is seeking motivated, servant hearted, devote follower of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa. The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ. Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
Department: AIM AIR
Nature of Work: Administrative
Reports to: AIM AIR Director of Maintenance
Job
Supervises: None
Job Purpose/Objective Provide administrative support by assisting the AIM AIR Director of Maintenance (DOM) and Base Maintenance Manager (BMM) with administrative duties.
KEY RESULT AREAS (Highlighted in bold) NB – Under each key result area the duty is indicated
1. Assist with Communication
Prepare official communication with government entities and outside organizations
Assist in communication within the department
Assist in communication with other ABS Departments and other AIM Regions
Facilitate team meetings: set up meetings, virtual, hybrid and otherwise.
Assist with communication with Great Commission Properties (GCP)
2. Assist with Financial Matters
Work orders o Properly allocate charges and funds in all work orders.
o Assist with billing outside customers and finalizing invoices.
Data o Assist in gathering and analyzing data for budgets and financial planning - short and long term.
o Maintain AIM AIR Maintenance Reserves spreadsheet
Office expenses
o Track office expenses,
o Maintain petty cash (up to 30,000/ksh)
o Approve purchases for office expenses, lunch, tea time,
o Plan computer upgrades for AIM AIR Maintenance
Inventory
o Assist in inventory valuation and reconciliation.
o Assist in data entry and verification during inventory
Payments o Assist in invoice payment process for AIM AIR Maintenance
3. Assist with Administrative Matters
Assist in departmental lead administrative duties.
Assist in scheduling for both DOM and BMM.
o Screen phone calls and email communication for DOM and BMM.
Back up critical functions in the Maintenance Department:
o Trend data submissions including engine parameters,
o Updating aircraft times
o Updating maintenance reminders
o Other Technical Record tasks as required
Assist in work order admin tasks including:
o Timely completion of work order reviews
o Administration section
o Parts allocation
o Verifying completeness o Any other task assigned
Assist with tracking and scheduling of performance appraisals and reviews in coordinator with HR Department.
Assist with tracking, scheduling and updating leaves including updating man-hour plan
4. Any other Duty assigned by the supervisor Required Qualifications/