Junior Office Manager
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Junior Office Manager role with an on-demand courier service client of HCS Affiliates Group, based in Nairobi and Mombasa. The role involves organizing office operations, coordinating IT and facilities vendors, and supporting in-house events across Kenya offices.
- Full-time, onsite position covering Nairobi and Mombasa offices
- Requires BA/BSc/HND qualification with 2-3 years of relevant experience
- Responsible for office operations, IT coordination, and facility management
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Junior Office Manager role with an on-demand courier service client of HCS Affiliates Group, based in Nairobi and Mombasa. The role involves organizing office operations, coordinating IT and facilities vendors, and supporting in-house events across Kenya offices.
- Full-time, onsite position covering Nairobi and Mombasa offices
- Requires BA/BSc/HND qualification with 2-3 years of relevant experience
- Responsible for office operations, IT coordination, and facility management
- Liaises with vendors including cleaning, catering, security, and landlord services
- Acts as Culture Ambassador supporting events, conferences, and team celebrations
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Never pay for any notarisation, certificate or assessment as part of any recruitment process. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, cleaning, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Junior Office Manager evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to HCS Affiliates Group and the role in Nairobi.
- Add concrete examples related to security, cleaning, entregador, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Junior Office Manager role in security, cleaning?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research HCS Affiliates Group before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Never pay for any notarisation, certificate or assessment as part of any recruitment process. When in doubt,
contact us
HCS Affiliates Group, is a one-stop human resources and management consultancy organization, headquartered in Nairobi, Kenya.
Junior Office Manager
Job Type: Full Time
,
Onsite
Qualifications
BA/BSc/HND
Experience
2 - 3 years
Location: Mombasa
,
Nairobi
Job Field: Administration / Facilities
Our client, an on-demand Courier Service that delivers products ordered through their mobile app seeks to
recruit a Junior Office Manager
You’ll have the job of your life while working together towards our shared vision to give everyone easy access to anything in their city. We welcome top performers that will bring new ideas, diverse perspectives, and provide you the opportunities and freedom to grow and make a real impact on millions of lives… all while having fun!
We believe that diversity adds incredible value to our teams, our products, and our culture. We know that the best ideas and solutions come by bringing together people from all over the world and by fostering a culture of inclusion where everyone feels heard and has the chance to make a real impact. It's because of this that we are committed to providing equal opportunities to talent from all backgrounds.
In your application, please feel free to note which pronouns you use (for example: she/her/hers, he/him/his, they/them/theirs, etc.).
Your Work-life Opportunity
We are looking for a talented and passionate Office manager to be our Culture Ambassador, organize and coordinate administration duties and office procedures in our Kenya Offices in Nairobi and Mombasa. Your role is to create and maintain a pleasant work environment, providing high levels of organizational effectiveness, communication and safety. And ensure the smooth running of the office and help to improve company procedures and day-to-day operation
BE A PART OF A TEAM WHERE YOU WILL:
Organize office operations and procedures
Coordinate with IT department on all office equipment
Liaise with facility management vendors, including cleaning, landlord, catering and security services
Give support to the facilities coordinator for maintenance vendor escalation.
Ensure correct vendor accountability
Give support to in-house events or celebrations and conferences
Detect and fix office related issues
Ensure having a great working environment, following sustainable practices
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office standards.
Keeping the office organized and clean with the cleaning staff support.
Oversee and support all administrative duties in the office and ensure that office is operating smoothly
Onboarding newbies and ensuring their support during their first days;
Manage office supplies inventory and place orders as necessary
Identify opportunities for process and office management improvements.
Manage reception and guests to the office
Develop and maintainpositive relationships with employees and the HR team in HQ
Be the first point of contact for employees for onboarding and HR-related policies and processes
Requirements
2/3 years’ Experience as an Office Manager.
Attention to detail and problem solving skills.
Strong organizational and planning skills in a fast-paced environment.
Excellent time management skills and ability to multi-task and prioritise work.
Written and verbal communication skills in Kiswahili and English.
A creative mind with an ability to suggest improvements.
Proficient user of full Google Drive applications with the ability to quickly adapt to working with new systems.
Proactive and can-do work attitude.
What You’ll Find Working With Us
Gas: We work with energy, innovation and passion for what we do. We are committed.
Care: We act in the best interest of a sustainable future.
Good vibes: We always see the positive side in every situation and act with fairness and honesty with everyone regardless of gender, sexual orientation, religion, and abilities.
Stay Humble: We embrace mistakes and feedback to learn from them.
Glownership: We roll up our sleeves and get work done no matter our position and level.
If you believe you match these values, we look forward to meeting you!
Check how your CV matches this job
Method of Application
- Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address:
- [email protected]
- with
- Junior Office Manager
- on the Subject
- Candidates MUST indicate their Current and Expected salaries range.
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