Internal Inspector (Food Manufacturing)

• Internal Inspector(Food manufacturing)
• Kaziweza Limited
• Farming & Agriculture
• Today
• Easy apply
• New
• Mombasa
• Full Time
• Manufacturing & Warehousing
• KSh
• 30,000 - 45,000
• Share link
• Share on WhatsApp
• Share on LinkedIn
• Share on Facebook
• Share on Twitter
• Share via SMS
• Job summary
• The Internal Inspector is responsible for assessing the compliance of each group member, production unit, and collection center with organic production rules, according to the EU Regulations (2018/848),USDA/NOP, Regenerative Organic Standards,
• Min Qualification:
• Diploma

Experience

• Level:
• Mid level
• Length:
• 2 years
• Language Requirement:
• English
• Working Hours:
• Full Time - 8 to 5
• Applicant
• Location:
• Kenya
• Job descriptions &
• •
• Excellent knowledge and understanding of farming practices including
• Organic standards, Fair trade, Climate smart farming techniques.
• • Computer proficiency: Moderate computer skills, particularly Microsoft Excel, Microsoft Word, PowerPoint
• • Ability to communicate effectively with people across all literacy levels.
• • Ability to use smart gadgets in data collection and doing surveys
• • Confident public speaker
• • Willingness to spend long hours in the field riding and walking in the farms.
• • Ability to speak fluently in English and Swahili
• • Motorcycle riding
• with a valid license
• Log In and Apply
• Important safety tips
• Do not make any payment without confirming with the BrighterMonday Customer Support Team.
• If you think this advert is not genuine, please report it via the Report Job link below.
• Report Job

Requirements

• Fair For life standards and other standards.
• The role ensures that the members adhere to the Internal Control System
• (ICS) procedures, conducting effective farm inspections and providing
• clear, objective reports. The inspector must uphold the integrity of the
• certification process by avoiding any conflicts of interest. The role
• be required to build strong relationships with farmers supplying the
• company, ensuring that the Client is constantly aware of the evolving
• needs of its smallholder farmers, and that the company is offering
• solutions to meet these evolving needs in an effort to drive and grow
• farmer loyalty to the Client.
• Additionally, the role will
• implement the approved yearly work plan and work closely with the field
• officers, buying clerks to ensure that the coconut
• of the
• company are met in terms of quality and quantity.
• It is a
• requirement that the role maintains high level of integrity, ethics and
• responsibility while ensuring compliance with the Clients organic and
• fair-trade standards.
• Roles and
• by ensuring traceability of coconuts at farm level
• •
• Provide on-site guidance to farmers on organic input requirements,
• proper harvesting methods, and other farming activities to meet Organic
• standards.
• 3.
• Training
• • Train field officers, buying clerks, receiving clerks and other staff on the inspection process and compliance requirements.
• • Participate in initial and ongoing training sessions on organic farming regulations and the ICS processes.
• • Keep up-to-date with changes in EU and USDA/NOP organic regulations and ensure compliance
• during inspections.
• 4.
• Documentation and Reporting
• •
• Prepare detailed reports after each internal inspection, including
• observations, compliance status, and any necessary follow-up actions for
• assigned farmers.
• • Ensure all inspection reports are submitted to the data clerk in a timely manner.
• • Maintain accurate records of farmer compliance status and provide updates for the Approved Farmers List (AFL).
• • Assist with compiling data and reports for external inspections and certification bodies.
• 5.
• Communication
• • Communicate inspection findings and compliance
• to farmers and field officers.
• • Ensure that all updates and decisions from the ICS Approvals Committee are conveyed to farmers promptly.
• •
• Collaborate with the Sustainability and Compliance Manager (S&C
• Manager to create and follow the annual internal inspection schedule.
• • Attend regular meetings to update the S&C Manager on inspection outcomes and potential issues within the group
• 6.
• Compliance Monitoring
• •
• Evaluate members' ongoing compliance with the ICS and EU regulations
• throughout the year and report any non-compliance or violations
• immediately to the S&C Manager and the Data Clerk.
• • Provide recommendations for corrective actions and follow-up on their implementation.
• • Monitor the implementation of corrective actions by farmers and follow up on areas identified for improvement.
• •
• Assist in managing compliance with organic and Fair Trade standards
• during each stage of production and harvesting, collection, transportation and holding.
• • Work closely with the Field
• officers, supervisors and S&C Manager to ensure continuous
• improvement in farmer practices and performance.
• •
• Maintain impartiality during inspections and declare any potential
• conflicts of interest (e.g.,family relations with members, previous work
• relationships).
• • Ensure compliance with
• conflict-of-interest rules: inspectors cannot audit their own parcels of
• land or members they have personal ties with.
• Other
• • A Diploma in Agriculture
• • Two years of work

Responsibilities

• 1.
• Internal inspection
• •
• Perform internal inspections of farms, production units, and collection
• centers in line with the ICS procedures and organic certification standards- USDA/NOP and EU 2018/848.
• • Review and verify
• farm compliance with EU organic regulations, including production
• methods, field management, and harvesting practices.
• • Carry out yield estimation and balance verification exercises, ensuring data accuracy.
• •
• Ensure that all documentation, including checklists and reports, is
• accurately completed and submitted on time and submitted to the ICS data
• clerk
• • Ensure that all internal inspections are carried
• out in accordance with the clients Grower Group Quality Manual and the
• annual work plan.
• • Identify any non-compliance and provide guidance on corrective actions for all the farmers assigned to you.
• • Accompany field officers during field visits and assist with monitoring and evaluation of farm activities.
• 2.
• Farmer Support
• • Work closely field officers with farmers to educate them on organic and Fair-Trade standards and practices.
• • Support farmers in meeting the Client's coconut quality
• • Support the field officers in the recruitment and onboarding of new farmers.
• • Collaborate with the Field Officers to ensure smooth communication and workflow between farmers and the ICS.
• •
• Ensure inspections align with ICS manuals and procedures, including
• maintaining farm documentation (e.g., maps, input registers).
• •
• Be familiar with the group’s internal risk assessment and conduct
• inspections based on risk categorization (low, medium, high).
• • Participate in any additional duties as required by the S&C Manager.
• •
• Update the office on external partners’ activities and engagement at
• the village level. When needed, attend events as advised by the office
• and give feedback as required.
• • Take part in data gathering exercises as required by the management
• • Attend the monthly ICS reviews as planned by your supervisor:
• o To discuss the work plan
• o Previous month performance vs targets
• o Current month targets (financial and non-financial), timelines and milestone objectives.
• Metrics
• • Smallholder Farmer internal inspections(compliant small holder farmers as a % of the total)
• o All relevant data required of smallholder farmers
• o Develop monthly inspection schedules
• o 100% farmer inspections within workplan period
• • Maintain the groups assigned to you;
• o 100% farmer training attendance across at least two trainings annually
• o 100% supply of projected coconuts to the Client.
• o 95% collection of advances within guidelines set in the policy
• • 100% Organic farmers certified as per the work plan
• • 100% accuracy to yield projections – within reasonable conditions
• • 100% coverage on all trainings.
• • Accurate and timely monthly reports as per approved templates and work plan