Human Resources and Administration Officer
AI summary
FIDA Kenya is hiring a Human Resources and Administration Officer to lead HR operations and office administration. The role covers end-to-end recruitment, employee lifecycle management, payroll inputs, compliance with Kenyan labour laws, and general administration. The position is full-time in Nairobi with a deadline of 19 August 2026.
- Full-time role based in Nairobi with a 19 August 2026 deadline
- Covers recruitment, payroll, employee relations, and administration
- Requires a Bachelor's degree in HR or related field
- CHRP-K and valid IHRM membership required
- Requires around 8 years of relevant experience
AI job guide
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AI salary guide
Source salary availableThe source lists KES per MONTH. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required8+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, cleaning, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Human Resources and Administration Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Federation of Women Lawyers (FIDA Kenya) and the role in Not specified.
- Add concrete examples related to security, cleaning, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Great Kenyan Jobs; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- Great Kenyan Jobs
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Human Resources and Administration Officer role in security, cleaning?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Federation of Women Lawyers (FIDA Kenya) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Human Resources and Administration Officer
2026-08-06T08:32:49+00:00
Federation of Women Lawyers (FIDA Kenya)
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_3239/logo/Federation%20of%20Women%20Lawyers%20(FIDA%20Kenya).jpg
https://fidakenya.org/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Law, Public Safety, Corrections and Security
Human Resources,Admin & Office,Social Services & Nonprofit
KES
MONTH
2026-08-19T17:00:00+00:00
8
FIDA-Kenya is a non-profit organization that seeks to increase access to justice by women through formal and informal justice systems. FIDA-Kenya envisions a society that respects and upholds women’s rights. The mission of FIDA Kenya is to promote women’s individual and collective power to claim their rights in all spheres of life.
Human Resources & Administration Officer
Job Summary
The Human Resources & Administration Officer will provide operational leadership in the management of human resources and office administration functions. The role is responsible for supporting the employee lifecycle, ensuring compliance with employment legislation and organizational policies, fostering a positive workplace culture, and coordinating administrative services that facilitate efficient organizational operations.
Duties &
Responsibilities
- Human Resource Management
- Coordinate end-to-end recruitment and selection processes, including advertising vacancies, coordinating interviews, conducting reference checks and onboarding successful candidates.
- Maintain accurate and confidential personnel records and HR information systems.
- Administer employee contracts, confirmations, leave, probation and separation processes.
- Coordinate staff induction and orientation programmes.
- Support implementation of the performance management system, including appraisal processes and follow-up on performance improvement plans.
- Coordinate staff learning and development initiatives and maintain training records.
- Support employee engagement, staff wellness and workplace culture initiatives.
- Administer staff medical insurance and other employee
Benefits
- in liaison with service providers and the Finance Department.
- Coordinate payroll inputs and ensure timely submission of HR information affecting payroll.
- Guide staff on HR policies, procedures and employment-related matters.
- Support disciplinary and grievance management processes in accordance with organizational policies and Kenyan labour laws.
- Ensure compliance with statutory employment obligations and organizational HR policies.
- Administration
- Coordinate office administration services to ensure a safe, efficient and conducive working environment.
- Oversee office maintenance, utilities, security, cleaning services and office supplies.
- Coordinate travel, accommodation and logistical arrangements for meetings and organizational events.
- Support asset management by maintaining accurate inventory records.
- Coordinate occupational safety and health compliance initiatives.
- Liaise with external service providers to ensure quality and timely service delivery.
- Support procurement processes in accordance with organizational policies by coordinating administrative
- in liaison with service providers and the Finance Department.
- Coordinate payroll inputs and ensure timely submission of HR information affecting payroll.
- Guide staff on HR policies, procedures and employment-related matters.
- Support disciplinary and grievance management processes in accordance with organizational policies and Kenyan labour laws.
- Ensure compliance with statutory employment obligations and organizational HR policies.
- Coordinate office administration services to ensure a safe, efficient and conducive working environment.
- Oversee office maintenance, utilities, security, cleaning services and office supplies.
- Coordinate travel, accommodation and logistical arrangements for meetings and organizational events.
- Support asset management by maintaining accurate inventory records.
- Coordinate occupational safety and health compliance initiatives.
- Liaise with external service providers to ensure quality and timely service delivery.
- Support procurement processes in accordance with organizational policies by coordinating administrative
Requirements
- and documentation.
- Compliance and Organizational Support
- Ensure compliance with relevant labour legislation and internal policies.
- Support implementation of safeguarding, diversity, equity and inclusion initiatives.
- Prepare periodic HR and administration reports for management.
- Contribute to continuous improvement of HR and administrative systems and processes.
- Perform any other duties as may be assigned by the Executive Director.
- Person Specifications
- The successful candidate should possess:
- Academic and Professional Qualifications
- Bachelor's Degree in Human Resource Management, Business Administration (Human Resource Option), Commerce (Human Resource Option) or a related field.
- Certified Human Resource Professional (CHRP-K) qualification.
- Valid membership with the Institute of Human Resource Management (IHRM).
- A postgraduate qualification in Human Resource Management or a related field will be an added advantage.
- and documentation.
- Ensure compliance with relevant labour legislation and internal policies.
- Support implementation of safeguarding, diversity, equity and inclusion initiatives.
- Prepare periodic HR and administration reports for management.
- Contribute to continuous improvement of HR and administrative systems and processes.
- Perform any other duties as may be assigned by the Executive Director.
- Bachelor's Degree in Human Resource Management, Business Administration (Human Resource Option), Commerce (Human Resource Option) or a related field.
- Certified Human Resource Professional (CHRP-K) qualification.
- Valid membership with the Institute of Human Resource Management (IHRM).
- A postgraduate qualification in Human Resource Management or a related field will be an added advantage.
- bachelor degree
- 60
- JOB-6a7446b1664a9
Experience
- At least three (5) years of progressive
- in Human Resource and Administration.
- working in the NGO, development or non-profit sector will be an added advantage.
- Coordinate end-to-end recruitment and selection processes, including advertising vacancies, coordinating interviews, conducting reference checks and onboarding successful candidates.
- Maintain accurate and confidential personnel records and HR information systems.
- Administer employee contracts, confirmations, leave, probation and separation processes.
- Coordinate staff induction and orientation programmes.
- Support implementation of the performance management system, including appraisal processes and follow-up on performance improvement plans.
- Coordinate staff learning and development initiatives and maintain training records.
- Support employee engagement, staff wellness and workplace culture initiatives.
- Administer staff medical insurance and other employee