HR Hub Intern
AI summary
Britam is hiring an HR Hub Intern in Nairobi to support an audit remediation project focused on reviewing, validating, and filing approved Job Descriptions. The intern will coordinate DocuSign sign-offs, track progress, escalate delays, and maintain accurate personnel records. This is an entry-level internship suited to a recent HR or business graduate with strong attention to detail and MS365 skills.
- Entry-level HR internship in Nairobi with a clear project scope
- Focus on Job Description review, validation, and sign-off via DocuSign
- Requires a Bachelor's degree in Human Resources or a Business-related field
- Values accuracy, data integrity, and strong stakeholder follow-up
- Experience with large employee documentation is an added advantage
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, no_experience, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Internship contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest HR Hub Intern evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Britam and the role in Nairobi.
- Add concrete examples related to internship, no_experience, entregador, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Opened Career Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Opened Career Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this HR Hub Intern role in internship, no_experience?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Britam before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
- 2026-08-20
- Nairobi
- ,
- Kenya
- Expiration date
- 2026-10-19
- Entry Level
- Gender
- Both
- Qualification
- Bachelor Degree
- Job Description
- HR Hub Intern
Job Purpose
To support the remediation of the audit finding relating to missing and/or incomplete approved Job Descriptions (JDs) in employee personnel files.
The Intern will support the review and validation of Job Descriptions to ensure all required sections are complete, coordinate the Job Description approval and sign-off process through DocuSign, follow up on outstanding approvals, escalate delays where necessary, and ensure fully approved Job Descriptions are appropriately electronically filed and maintained.
The role holder is expected to deliver work of audit-ready accuracy, meet defined turnaround standards, and contribute to the team’s service delivery. The role operates at execution level under the direction of the Head of Head of HR Hub & Total Rewards and designated Leads, with no supervisory or budgetary accountability.
Key
Responsibilities
- 1.Job Description Review & Validation
- Review assigned Job Descriptions against the approved
Requirements
- and instructions provided.
- Confirm that all required sections are complete and accurate.
- Flag any missing or inaccurate information for correction before the JD proceeds for sign-off.
- 2.Job Description Sign-Off
- Send validated Job Descriptions through DocuSign for employee and Line Manager sign off.
- Track the status of JDs submitted for sign-off.
- Follow up with relevant stakeholders on pending sign offs.
- 3.Follow-Up & Escalation
- Monitor outstanding signoffs and ensure timely completion.
- Escalate delayed or pending signoffs to the relevant HR Hub Associate where necessary.
- Maintain clear records of actions and outstanding items.
- 4.Filing & Records Management
- Ensure fully signed Job Descriptions are appropriately electronically and physically filed in the relevant personnel records.
- Update the JD tracker to reflect the status of each Job Description.
- Support reconciliation of signed JDs against the assigned employee population.
- 5.Project Progress & Reporting
- ]
- Provide regular updates on the progress of the assigned Job Description population.
- Highlight outstanding reviews, sign offs and filing actions.
- Support completion of the assigned population within the agreed project timeline
- General
- Manage all employee data with ethical stewardship, adhering to Britam’s data privacy policies and human capital governance standards.
- Act within the approved Delegated Authority Matrix; the role carries no independent approval authority.
- Knowledge,
- including labour laws.
Experience
- and qualifications required:
- A Bachelor’s degree in Human Resources or a Business-related field. Progress toward CHRP and IHRM membership is an added advantage but not a requirement at entry.
- 0–2 year of
- in working with large volumes of employee documentation is an added advantage.
- Strong working proficiency in MS365 (Excel, Outlook, Teams, Forms) and comfort learning filing and HR systems (e.g., ImageNow, Docusign platforms) quickly.
- Ability to follow up professionally and persistently with multiple stakeholders.
- Demonstrated accuracy and attention to detail in maintaining records, trackers, or databases.
- Ability to manage multiple deadlines with strong personal organisation and follow-through.
- High integrity and discretion in handling employee data.
- A proactive, adaptable approach and willingness to learn in a fast-paced, digital-first environment.
- Technical / Functional Competencies:
- The ideal candidate should demonstrate knowledge and
- in:
- HR operational procedures.
- Recruitment coordination and administration.
- Employee Induction and onboarding processes.
- Performance management administration.
- HR data management and reporting.
- Working knowledge of external HR regulatory