Group Administrator
AI summary
CBRE Excellerate is hiring a Group Administrator in Kenya to provide comprehensive administrative and logistical support to multiple principals, including leadership. The role involves managing complex calendars across time zones, high-volume email tracking, expense processing, travel coordination, and supporting team operations and events.
- Provides administrative support to multiple principals including leadership
- Manages complex calendars and high-volume meetings across multiple time zones
- Handles expenses, reimbursements, and domestic/international travel logistics
- Coordinates onboarding meetings and team events
- Uses AI, automation, and digital tools to streamline support
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, domestic, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Group Administrator evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to CBRE Excellerate and the role in Not specified.
- Add concrete examples related to security, domestic, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Group Administrator role in security, domestic?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research CBRE Excellerate before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
The Group Administrator plays a key role in providing comprehensive administrative and logistical support to multiple principals, including those in leadership positions, as aligned with the organization’s evolving staffing model.
The Assistant is responsible for managing complex calendars, scheduling a high volume of meetings across multiple time zones, and helping principals stay aligned with their most important priorities.
The Assistant also manages high-volume email tracking, processes expenses and reimbursements, and may coordinate domestic and international travel, including logistics for flights, accommodations, ground transportation, and visa and passport support.
In addition to supporting individuals, the Assistant may contribute to team operations by coordinating onboarding meetings for new hires, assisting with planning and logistics for team events and meetings, and helping to cultivate a positive and well-connected team culture.
Core Administrative Support
Provide comprehensive administrative support by managing high volumes of email, tracking priorities, handling expenses and reimbursements, and engaging in special projects as needed
Leverage technology, Artificial Intelligence (AI), automation and digital tools to streamline support, ensuring efficiency and accuracy
Approved but Not Universal
Support knowledge management as needed
Assist with maintaining the team SharePoint site and/or org charts
Calendar Management
Provide high-level scheduling and calendar support for multiple principals —including those in leadership — by coordinating complex, high-volume meetings across time zones, managing calendars, prioritizing tasks, and ensuring effective communication and conflict resolution
Continuous calendar(s) conflict management and meeting prioritization
Division/Team Support and Coordination
Support team effectiveness and culture by serving as a resource on business operations, participating in assistant meetings, and collaborating with leadership on team culture initiatives
Support new team members with onboarding meeting coordination
Division/Team Events and Logistics Management
Assist in planning and logistics for events and convenings, including internal/external meetings, retreats, team building events, field visits, presentations, domestic or international conferences, which may include coordinating arrangements and reimbursements for participants, handling venue and travel logistics, room set-up, and preparing and disseminating materials.
Support and coordinate for division/team in-country visits and associated onsite meetings
Support or provide project management, planning, coordination, and preparation for deliverables and workstreams
Support execution of large convenings (i.e., domestic or international partner/grantee meetings hosted by the foundation)
Travel, Visa and Passport Support
Provide travel and visa support to principals, which may include coordinating flights, lodging, ground transportation, and security, confirming meetings and venues, preparing travel materials, and managing visa/passport processes
Communication
Communicate effectively with principals to ensure clarity on questions, conflicts, and trade-offs related to calendar management, facilitating informed decision-making
Provide clear, timely, and audience-appropriate communications for all inquiries and requests, while maintaining consistent communication with internal and external partners
Demonstrate professionalism and use discretion with sensitive information
Ensure clear communication with principals to support informed calendar decisions and manage conflicts
Demonstrate professionalism and use discretion with sensitive information
Respond to inquiries with timely, appropriate communication, maintain coordination with internal and external partners
Leadership and PST RCO Visits:
Support the coordination of logistics for high-level delegations and field visits, such as booking meeting space, arranging transportation, and organizing food/beverages to ensure seamless execution to collaboration with internal and external partners, without support from internal services such as catering and event planning
Support the coordination of internal division/team/PST visits to regional offices, including meeting space, catering, transportation, security and field visit coordination.
Manage travel arrangements and support processing expense reports and reimbursements.
Collaborate with ministry and partner organizations to facilitate external engagements
Liaise with a broad range of internal stakeholders, support Program Strategy Teams during in-country engagements, and adapt quickly to changing schedules
What you will bring
A Bachelor’s degree or equivalent demonstrated
Experience
- 3-5 year
- in a senior administrative role, within a complex and fast-paced organization
- working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools is strongly
- setting priorities and meeting deadlines while balancing multiple competing priorities
- Check how your CV aligns with this job
- Method of Application
- Interested and qualified? Go to
- CBRE Excellerate on cbreexcellerate.simplify.hr
- to apply
- Build your CV for free.
- Download in different templates.