Job in Kenya
Front Office Administrator
CountyNairobiCityNairobiContractFull TimePosted2026-08-11Close dateNot specifiedExperience2 yearsSourceBrighterMonday KenyaSalaryKES 27,000–30,000
front office administratorsecurity firmadminofficenairobifull timediplomaentry levelcompliancehr supportsecurityno_experience
AI summary
Brites Management Services Limited is hiring a Front Office Administrator in Nairobi on a full-time basis. The role focuses on maintaining digital security guard documentation, supporting HR and payroll processes, managing front office and client relations, and assisting with operational logistics. Salary is KES 27,000–30,000.
- Full-time role in Nairobi with salary KES 27,000–30,000
- Requires a diploma and around 2 years of experience
- Focus on security guard documentation and regulatory compliance
- Includes HR, payroll, reception and client portfolio duties
- Confidential listing with direct application option
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists KES 27,000–30,000. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, no_experience, segurancaThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Front Office Administrator evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Brites Management Services Limited and the role in Nairobi.
- Add concrete examples related to security, no_experience, seguranca, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Front Office Administrator role in security, no_experience?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Brites Management Services Limited before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
FRONT OFFICE ADMINISTRATOR (SECURITY FIRM)
Brites Management Services Limited
Admin & Office
Yesterday
Easy apply
New
Nairobi
Full Time
Enforcement & Security
Confidential
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Job summary
Maintain and continuously update the digital security guards' documentation register, ensuring national identification, certificates of good conduct, training certificates, PSRA registration and licensing records, statutory documents and deployment records are accurate, complete, secure and audit-ready at all times
Min Qualification:
Diploma
Experience
- Level:
- Entry level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Kenya
- Job descriptions &
- in front
- office administration, HR support, office coordination, or a similar
- administrative role
- ·
- working in the security
- services industry, facilities management, or a regulated environment will be an
- added advantage
- HOW TO APPLY
- · If you meet the above qualifications,
- skills and
- share CV on recruitment@britesmanagement.com
- · Interviews will be carried out on a
- rolling basis until the position is filled.
- · Only the shortlisted candidates will be
- contacted.
- Log In and Apply
- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Requirements
- JOB TITLE
- FRONT OFFICE ADMINISTRATOR (SECURITY
- FIRM)
- NATURE OF JOB
- FULL TIME
- INDUSTRY
- SECURITY
- SALARY
- KSHS.27,000-30,000
- JOB LOCATION
- NAIROBI
- DUTIES AND
Responsibilities
- Guard Documentation and Regulatory
- Compliance
- ·
- Documentation register:
- Maintain and continuously update the digital security guards' documentation
- register, ensuring national identification, certificates of good conduct,
- training certificates, PSRA registration and licensing records, statutory
- documents and deployment records are accurate, complete, secure and audit-ready
- at all times.
- ·
- Compliance monitoring:
- Track
- expiry dates of guard licences, certificates of good conduct
- and statutory documents; issue renewal reminders to management and affected
- staff at least thirty (30) days before expiry, and escalate non-compliance immediately.
- ·
- Data protection:
- Handle all personnel and client data in accordance with the Data Protection
- Act, 2019 and the Company's data protection policy, maintaining confidentiality,
- restricted access to personnel files and proper records of data handling for
- ODPC compliance purposes.
- Personnel
- and HR Administration
- ·
- Personnel files:
- Open,
- maintain and organise complete personnel files for all guards and office staff,
- including employment contracts, appointment letters, reassignment consent forms
- and disciplinary records, using the Company's standard HR document suite.
- ·
- Payroll support:
- Maintain daily muster rolls, attendance records and deployment updates
- as the primary source records for the monthly payroll run; compile and submit
- accurate attendance summaries to management by the agreed monthly cut-off date.
- ·
- Guard welfare:
- channel guards' welfare matters to management with appropriate follow-up.
- ·
- Recruitment support:
- Receive and log employment applications, schedule interviews, prepare
- interview packs and follow up on pre-employment vetting documentation for new
- guards.
- Front
- Office and Client Relations
- ·
- Reception:
- Manage front office operations, receive visitors, candidates and client representatives
- professionally, and maintain a clean, organised and secure reception environment.
- ·
- Correspondence:
- Prepare, receive, register and respond to official correspondence, letters
- and client emails on behalf of management in the Company's house style, maintaining
- a correspondence register with clear referencing.
- ·
- Client portfolios:
- Update and maintain client portfolios and the client database, including
- contract dates, deployment strength per site, rate review dates and key contacts,
- and flag upcoming contract renewals and rate revision dates to management.
- ·
- Meetings and diary:
- Coordinate management meeting schedules and executive appointments,
- record minutes, and circulate resolutions and action points with follow up on
- implementation.
- Operations
- and Logistics Support
- ·
- Deployment
- documentation: Support operations by typing and formatting situation reports
- (SITREPs), incident reports, security assessment reports and other operational documents
- to a professional standard.
- ·
- Fleet
- and fueling: Coordinate fueling schedules and maintenance logistics for
- company motorcycles and vehicles, processing fuel LPOs and maintaining fuel and
- maintenance logs against approved budgets.
- ·
- Procurement
- paperwork: Prepare and process local purchase orders and dispatch notes in
- accordance with the Company's LPO terms and dispatch note rules, and maintain
- the related registers.
- ·
- Tender
- support: Assist in assembling tender and prequalification documentation, including
- compiling statutory certificates, CVs, company profiles and technical proposal annexes
- to submission deadlines.
- General
- Administration
- ·
- Office supplies:
- Order, monitor and control office supplies and consumables within approved
- budgets, maintaining a stores issue record.
- ·
- Filing:
- Maintain accurate physical and digital filing systems for contracts,
- confidential records
- and company documentation, with a retrieval standard of any document within ten
- (10) minutes.
- ·
- Other duties:
- Perform any other lawful administrative duties assigned by management.
- KEY REQUIREMENT SKILLS AND QUALIFICATION
- ·
- Diploma/Degree
- in Business Administration, Human Resource Management, Office Administration,
- Public Administration, or a related field
- ·
- Minimum of 2–3 years’
Source and provenanceSource: BrighterMonday Kenya. Last checked: 2026-08-18.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.