Finance Officer – Grants
AI summary
CIFOR is hiring a Finance Officer – Grants to manage financial oversight, budget monitoring, donor reporting and partner financial management for restricted grants in an NGO research environment. The on-site role is based in Nairobi and requires a bachelor’s degree in Accounting, at least 5 years of relevant experience and familiarity with ERP systems.
- On-site role based in Nairobi, Kenya
- Deadline: 23/10/2026
- Requires bachelor’s degree in Accounting and at least 5 years’ experience
- Focus on restricted grants, donor reporting and budget monitoring
- NGO research finance environment
AI job guide
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AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required5+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, finance, AccountingThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Finance Officer – Grants evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Center for International Forestry Research (CIFOR) and the role in Not specified.
- Add concrete examples related to internship, finance, Accounting, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-23.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-23
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Finance Officer – Grants role in internship, finance?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Center for International Forestry Research (CIFOR) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Title: Finance Officer – Grants
Date Posted: 28/09/2026
Job Type: Full Time
Job Level: Middle
Employer: Center for International Forestry Research (CIFOR)
Industry: Finance
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 23/10/2026
Finance Jobs. CIFOR-ICRAF Jobs. Finance Officer – Grants delivering financial management and reporting for restricted grants, including budget monitoring, donor reporting and partner financial management, requiring a bachelor’s degree in Accounting, at least 5 years relevant experience and familiarity with ERP systems, in an NGO research environment, on-site role in Bogor.
Overview
The Finance Officer – Grants delivers high-quality financial management and reporting services for restricted grants, ensuring accuracy, compliance with CIFOR-ICRAF and donor requirements, timely support to project teams, and effective internal controls to safeguard organizational resources. The position will work closely with the Finance Unit and other units and will be based at the Bogor office.
Duties and responsibilities
Provide financial oversight for restricted grants through budget review, expenditure verification, partner financial monitoring, reconciliation, and timely internal and donor reporting, ensuring accurate budgets, strong compliance, audit-ready records, effective use of donor funds, and sound project cash-flow management
Budget Monitoring and Control
Maintain complete and accurate records of all project financial documentation to ensure alignment with grant agreements.
Collaborate with Principal Investigators (PIs), project teams, implementing partners, and donors to ensure financial implementation aligns with project requirements. Clarify financial issues, answer queries, and provide updates on the budget status of the project.
Review and verify project expenditures to ensure compliance with approved budgets and donor requirements.
Liaise with the Program Management Unit (PMU) on Letters of Agreement (LoAs), project start-up, budget updates, and project tracking in MyTree.
Budget Planning and Updates
Support annual and rolling budget preparation in coordination with Principal Investigators (PIs).
Review planned staff-time allocations and ensure proper updates in the planning system (OCS Planner).
Collaborate with project teams to plan project costs based on available funding.
Review overall annual budgets of assigned grants to ensure accuracy and alignment with funding.
Donor Financial Reporting
Prepare financial reports in compliance with grant agreements, donor requirements, and CIFOR-ICRAF standards.
Prepare and submit accurate financial reports, invoices, and payment requests in accordance with the terms, schedules, and requirements of grant agreements.
Submit the financial reports through MyTree.
Review financial reports from Country Offices before submission for approval.
Follow up on donor queries and feedback related to submitted financial reports.
Grant Budget Development and Amendments
Support the preparation of budgets for new projects and grant amendments.
Review and discuss revised budgets with PIs, budget holders, and Country Offices.
Ensure full cost recovery, including proper allocation of overheads.
Provide guidance to ensure budgets are accurate and compliant with donor requirements.
Grant Agreement Review
Review the financial provisions of new grant agreements and amendments, including budgets, reporting schedules, payment terms, audit requirements, eligible costs, and foreign-exchange provisions, to ensure clarity, accuracy, operational feasibility, and compliance with CIFOR-ICRAF and donor requirements.
Internal Financial Reporting
Prepare monthly summaries of restricted projects, including multi-year budgets and cumulative expenditures.
Report staff-cost forecasts and allocation.
Audit Management
Coordinate with supervisor on the selection and engagement of external auditors for donor-required project audits.
Provide supporting documentation and respond to audit queries during the audit process.
Review draft audit reports and partner audit reports to ensure accuracy and compliance.
Financial Operations and Monitoring
Monitor donor receivables and payables, ensuring timely collection and follow-up.
Review significant donor receivable and payable balances (more than USD 50,000) and provide explanations based on treasury reports.
Inform PIs of monthly spending rates and follow up on low spending.
Identify incoming donor funds and provide coding details to Treasury.
Monitor actual timesheet recording and variances.
Ensure completeness and accuracy of supporting documents, including mandatory timesheets.
Provide financial insights and recommendations to support decision-making by project teams and management.
Implementing Partner Financial Management
Review partner Letters of Agreement (LoAs) and budgets in coordination with Grants Management Unit.
Monitor partner compliance with donor and CIFOR-ICRAF financial requirements.
Analyze partner expenditures and provide insights on spending trends and variances.
Review partner financial reports, monitor balances, and ensure collection of unused funds.
Other Responsibilities
Perform other duties as assigned by the Senior Finance Officer – Grants, Finance Manager – Grants, and Chief Finance Officer.
Ensure compliance with donor regulations and internal policies and proactively identify and mitigate financial risks.
Comply with CIFOR-ICRAF occupational health and safety requirements and take reasonable care for personal safety and that of others.
Review work prepared by the Finance Assistant and provide technical guidance and support as needed.
Coordinate with supervisor on staff development plans.
Education, knowledge and experience
Bachelor’s degree in accounting.
Experience with an ERP system and familiarity with Unit4 Agresso and VisionXL are advantageous.
At least 5 years of relevant experience.
Experience in financial and accounting services.
Experience in project or cost accounting.
Strong computer skills, including proficiency in word processing, spreadsheets, database management, and other relevant office applications.
Fluency in written and spoken English.
The application deadline is 23 Oct 2026.