Finance Assistant
AI summary
VACKER COMPANY LIMITED is hiring a Finance Assistant in Nairobi to manage payment processing, supplier documentation, petty cash, and daily payment schedules. The role requires a bachelor's degree in Finance or Accounting, at least 2 years of experience, and ensures compliance with internal controls and company financial policies.
- Process supplier, vendor, and casual staff payments accurately and on time
- Maintain supplier register and collect key supplier documents
- Manage daily petty cash and reconcile balances
- Bachelor's degree in Finance or Accounting preferred
- Minimum 2 years experience required
- Full-time role based in Nairobi, reporting to Managing Director
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, part_time, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Finance Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to VACKER COMPANY LIMITED and the role in Nairobi.
- Add concrete examples related to internship, part_time, entregador, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Finance Assistant role in internship, part_time?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research VACKER COMPANY LIMITED before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Finance Assistant - Finance
VACKER COMPANY LIMITED
Accounting, Auditing & Finance
1 week ago
Easy apply
New
Nairobi
Full Time
Manufacturing & Warehousing
Confidential
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Job summary
Finance Assistant is responsible for processing all payments accurately and on time, including suppliers, vendors, and casual/temporary staff. The role ensures smooth operational cash flow, prepares daily payment schedules, implements a 30 day supplier payment cycle, and manages supplier documentation by collecting Supplier information and maintaining a supplier register. This ensures full visibility, compliance, and operational efficiency.
Min Qualification:
Bachelors
Experience
- Level:
- Mid level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Nairobi, Kenya
- Job descriptions &
- and expertise to make your brand stand out from the competition.
- Job
- ● Minimum 2–3 years in accounts payable, finance operations, or payroll.
- ●
- in handling casual/temporary staff payments, supplier documentation, and payment scheduling is a plus.
- Technical Skills:
- ● Proficiency in accounting software (QuickBooks, NetSuite, or similar).
- ● Strong Excel skills for reconciliation, reporting, payment schedule preparation, and supplier register management.
- Analytical & Operational Skills:
- ● Attention to detail, accuracy, and ability to process high volumes of transactions efficiently.
- ● Ability to anticipate cash flow needs and flag potential risks proactively.
- Communication & Collaboration:
- ● Clear communication with vendors, casual staff, internal finance team, and operational departments.
- ● Ability to follow procedures and escalate issues as needed.
- AP Assistant KPI’s
- Timely vendor payments
- 100% processed within agreed payment terms (30 day cycle)
- Vendor Payment logs
- Monthly
- Timely casual staff payments
- 100% of casual payments processed on time
- Casual Payment Logs
- Weekly
- Daily payment schedule prepared
- 100% of working days, schedule submitted to MD/Finance Manager before start of day
- Review of submitted schedules
- Daily
- Supplier KYC & register maintained
- 100% suppliers have complete KYC and up-to-date register
- Supplier register audit
- Quarterly
- Accuracy of payments
- ≤2% errors in all payments (vendors + casuals)
- Audit of payment reports
- Monthly
- Supplier Invoice verification
- 100% invoices verified with correct documentation and approvals
- Review of documentation
- Monthly
- Vendor and casual reconciliation
- 100% of accounts reconciled monthly
- Reconciliation reports
- Monthly
- Petty cash accuracy
- 100% of petty cash transactions properly documented and reconciled
- Petty cash logs vs actual cash
- Daily / Weekly / Monthly
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- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
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Requirements
- Location and Travel Nairobi
- Reporting to Managing Director
- Who we are
- Vacker is an outdoor & indoor advertising company based in Uganda & Kenya. With our cutting-edge technology, we can bring your brand to life in both outdoor and indoor environments. From billboards and banners to digital displays and interactive kiosks, our team has the
Summary
Finance Assistant is responsible for processing all payments accurately and on time, including suppliers, vendors, and casual/temporary staff. The role ensures smooth operational cash flow, prepares daily payment schedules, implements a 30 day supplier payment cycle, and manages supplier documentation by collecting Supplier information and maintaining a supplier register. This ensures full visibility, compliance, and operational efficiency.
Roles & Responsibilities
- Verify, code, and process all vendor and supplier invoices.
- Process all casual/temporary staff payments accurately and on time.
- Prepare daily payment schedules, detailing all planned payments, amounts, and due dates, for Finance Manager/MD review.
- Implement a 30-day supplier payment cycle, planning payments according to invoice dates and agreed terms.
- Ensure all payments are supported by valid purchase orders, approvals, and receipts.
- Manage petty cash for operational expenses: disburse small payments according to company policy.
- Maintain a daily petty cash log, ensuring all disbursements are approved and receipts collected.
- Reconcile petty cash balance daily and report to Accountant/Finance Manager.
- Collect Supplier documents (business registration, TIN, contacts, bank details, etc.) from all new suppliers.
- Maintain an up-to-date supplier register with all critical information.
- Ensure supplier information is complete, accurate, and stored securely.
- Assist Finance Manager in evaluating supplier compliance and payment eligibility.
- Maintain accurate records of all accounts payable transactions, including casual payroll.
- Monitor payment schedules to ensure timely execution within agreed terms.
- Reconcile vendor accounts and casual payment records, resolving discrepancies promptly.
- Assist with payroll and other operational payments as required.
- Ensure adherence to internal controls and company financial policies.
- Maintain proper filing and documentation for audit and statutory purposes.
- Identify potential payment errors or risks and escalate to Accountant.
- Work closely with Procurement, Store, and other operational departments to verify invoices against
- Provide reports and documentation to Accountant and Finance Manager for review and approval.
Education
● Bachelor’s degree in Finance, Accounting, or related field preferred; diploma acceptable with strong experience.