Job in Kenya
Executive Personal Assistant
CountyNairobiCityNairobiContractFull TimePosted2026-08-07Close dateNot specifiedExperience5 yearsSourceBrighterMonday KenyaSalaryKSh 75,000 - 90,000
executive personal assistantpersonal assistantexecutive assistantadministrative supportproject coordinationprocurementreal estatenairobifull timemid leveldriverinternship
AI summary
Orchid HR is hiring an Executive Personal Assistant in Nairobi to provide high-level administrative and operational support across multiple business entities, including project coordination, procurement, and short-let property operations. The role requires a Bachelor's degree, at least 5 years of PA or executive assistant experience, and a valid driver's license. Salary is KSh 75,000–90,000 on a full-time basis.
- Full-time role in Nairobi with salary KSh 75,000–90,000
- Requires Bachelor's degree and minimum 5 years PA or executive assistant experience
- Must hold a valid driver's license with 2+ years driving experience
- Involves project coordination, procurement, and property operations support
- Mid-level role supporting a busy executive across multiple business entities
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists KSh 75,000 - 90,000. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required5+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, internship, motoristaThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyLicence, permit or professional registration
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Personal Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Orchid HR and the role in Nairobi.
- Add concrete examples related to driver, internship, motorista, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Personal Assistant role in driver, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Orchid HR before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
EXECUTIVE PERSONAL ASSISTANT
ORCHID HR
Management & Business Development
1 week ago
Easy apply
New
Nairobi
Full Time
Real Estate
KSh
75,000 - 90,000
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Job summary
The PA provides high-level administrative and operational support to a busy executive across multiple business entities, blending core PA duties with hands-on project coordination. The ideal candidate should be highly organized, discreet, and proactive, able to manage competing demands with precision.
Min Qualification:
Bachelors
Experience
- Level:
- Mid level
- Length:
- 5 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Kenya
- Job descriptions &
- in a PA, executive assistant or senior
- administrative support role, ideally supporting a director.
- • Must hold a valid driver's license with 2+
- years of driving experience, as the role may require occasional driving duties.
- • Hands-on, demonstrable
- coordinating
- projects end-to-end,
- including
- procurement, contractor liaison and timeline tracking. This is
- a firm requirement and must
- be evidenced in the
- application.
- • Familiarity with standard PA
Requirements
- Primary
- to ensure operational
- continuity across
- all properties.
- • Assist with guest-related matters relating to short-let properties to support smooth operations and maintain occupancy standards.
- Secondary
- & Competencies
- • Bachelor’s degree in Business Administration, Management or a related field. • Minimum 5 years of verified
Responsibilities
- • Manage and continuously update
- the
- executive’s
- diary and schedule across multiple
- business areas, ensuring priorities are
- correctly sequenced and time-sensitive matters
- are addressed without
- delay.
- • Handle incoming email communications on behalf of the
- executive office,
- prioritizing, responding to and escalating correspondence
- as
- appropriate.
- • Act as the primary point of contact between the executive and internal teams, external partners, contractors, legal counsel
- and other stakeholders, ensuring
- clear
- and timely communication at all times.
- • Provide both professional and personal support to the executive,
- maintaining the highest standards
- of confidentiality and discretion at all times.
- • Coordinate
- and
- track tasks, deadlines and
- operational
- deliverables across
- multiple business entities simultaneously, following up proactively
- to ensure nothing is
- missed.
- • Support the coordination
- of
- renovation and property setup projects,
- including
- liaising with
- contractors
- and vendors, following up on procurement, tracking
- timelines and escalating issues to the executive as
- required.
- • Maintain clear, up-to-date records of
- project progress, outstanding action items and key decisions to keep the executive informed at all times.
- • Liaise with on-ground site leads to gather
- real-time progress updates and relay relevant information
- to the executive office.
- • Coordinate
- with legal counsel
- on project-related requirements, client
- needs and approvals, ensuring smooth information flow between all parties.
- • Support procurement activities, including
- obtaining quotes, comparing
- supplier options,
- tracking
- orders and confirming
- delivery
- timelines.
- • Help
- manage competing priorities across
- business areas by keeping the executive informed and flagging any items at risk of delay or non-delivery.
- • Support the coordination
- of short-let property
- operations,
- including liaising
- with
- maintenance
- teams and service providers to ensure
- property readiness and service quality.
- • Follow up on property repairs, restocking
- and maintenance
- • Be available for responsive, ad hoc executive support outside of standard working hours when required by the executive office.
- • Maintain organized filing
- systems, both digital
- and physical, for correspondence, contracts, project
- documents and operational records.
- • Support the executive with any other administrative, logistical or operational tasks as they arise,
- contributing
- to the overall efficiency of the executive office.
- including diary management, communication
- handling, stakeholder coordination
- and confidential executive support.
- • Proficiency in
- Microsoft Office Suite
- (Word, Excel, Outlook,
- PowerPoint) and digital task or
- project management tools.
- • Strong organizational
- and multi-tasking skills,
- with the ability to manage competing priorities across multiple entities without compromising delivery.
- • High level
- of initiative and accountability with ability
- to follow through independently without needing to be reminded.
- • Excellent written and verbal communication skills,
- with the ability to engage professionally
- with diverse stakeholders.
- • Ability to handle sensitive and confidential
- information with absolute discretion.
- • Calm under pressure, solutions-focused and adaptable to a fast-changing, multi-entity work environment.
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- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
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Source and provenanceSource: BrighterMonday Kenya. Last checked: 2026-08-14.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.