Executive Assistant to the CEO
AI summary
Summit Recruitment and Search is hiring an Executive Assistant to the CEO in Nairobi, Kenya. The role provides day-to-day executive and administrative support, including calendar and inbox management, travel coordination, document preparation, and personal and household coordination. Candidates should have at least 3 years of EA or PA experience, strong digital skills, and the ability to work discreetly and proactively.
- Executive and personal support role reporting directly to the CEO
- Requires at least 3 years of EA, PA or similar coordination experience
- Strong digital skills including Notion, CRM and AI tools preferred
- Involves travel coordination, calendar management and household support
- Application deadline is 25/09/2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, Executive Assistant, Personal AssistantThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant to the CEO evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Summit Recruitment and Search and the role in Nairobi.
- Add concrete examples related to internship, Executive Assistant, Personal Assistant, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant to the CEO role in internship, Executive Assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Summit Recruitment and Search before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
The successful candidate will provide day-to-day executive and administrative support to the CEO while also assisting with personal coordination, travel, household matters and organisational systems. The role requires someone discreet, dependable and comfortable using modern digital tools to ensure the CEO’s schedule, priorities and follow-ups are well managed.
Key
Responsibilities
- Manage the CEO’s business and personal calendars, coordinate appointments and meetings, and ensure priorities and follow-ups are effectively managed.
- Manage correspondence, inboxes and action points, ensuring important matters are followed through and completed within the required timelines.
- Coordinate local and international travel arrangements, including flights, accommodation, visas, transport and detailed itineraries.
- Prepare meeting briefs, organise documents, track action items and provide general administrative support to the CEO.
- Maintain organised digital records, including expenses, receipts, contacts, documents and other personal and business information.
- Build and maintain systems, trackers and workflows using tools such as Notion, CRM platforms and AI tools to improve organisation and efficiency.
- Support personal and household coordination where required, including appointments, service providers, household staff, errands and other day-to-day arrangements.
- Assist with company events, staff activities and basic social media content where required.
- Key Qualifications
- Bachelor’s degree or Diploma in Business Administration, Management, Communications or a related field.
- At least 3 years of
Experience
- as an Executive Assistant, Personal Assistant or in a similar coordination and administrative role.
- supporting a senior executive, entrepreneur or business owner will be preferred.
- Strong calendar management, travel coordination, administrative and organisational skills.
- Good working knowledge of digital productivity tools, including Notion, CRM systems and AI tools such as ChatGPT or Claude.
- Strong communication and interpersonal skills with the ability to interact professionally with employees, suppliers, clients and senior stakeholders.
- Proactive and dependable, with the ability to manage multiple priorities and follow tasks through to completion with minimal supervision.
- with Canva, phone photography, video or basic content creation will be an added advantage.
- Deadline for applications:
- 25/09/2026