Executive Assistant
AI summary
Solvo Global is hiring an Executive Assistant in Nairobi to support business brokerage operations through client relationship management, CRM administration, executive support, and marketing coordination. The role requires a highly organized, proactive, and customer-focused professional to act as the first point of contact for clients and ensure smooth communication across buyers, sellers, and internal teams.
- Client-facing Executive Assistant role based in Nairobi
- Combines CRM management, sales pipeline support, and executive admin
- Includes marketing and content coordination duties
- Requires 7+ years of relevant experience
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required7+ years of relevant experienceThe job post includes a minimum experience signal.
- PreferredPractical evidence in sales, call_center, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Solvo Global and the role in Nairobi.
- Add concrete examples related to sales, call_center, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant role in sales, call_center?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Solvo Global before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Are you highly organized, proactive, and customer-focused? If so, we would love to hear from you!
We are seeking an Executive Assistant to support business brokerage operations by ensuring seamless communication with clients, buyers, sellers, and internal teams, while contributing to the effective management of business opportunities.
This role combines client relationship management, executive support, administrative coordination, CRM administration, and marketing assistance, making it a key contributor to overall business success.
Key Responsibilities
- Client Relationship Management
- Serve as the first point of contact for clients via phone, email, messaging platforms, and other communication channels.
- Maintain ongoing communication with prospects and clients throughout the sales process.
- Request, collect, and organize documentation required for each business opportunity.
- Deliver timely and professional customer service, ensuring an outstanding client experience.
- Maintain strong communication with buyers, sellers, and strategic partners.
- CRM Management & Sales Pipeline Support
- Manage and update information within CRM platforms.
- Track opportunities throughout every stage of the sales pipeline.
- Follow up on pending tasks, missing documentation, and client requirements.
- Maintain accurate, organized, and up-to-date records.
- Generate reports and provide pipeline visibility to leadership teams.
- Executive & Administrative Support
- Manage calendars, meetings, and scheduling activities.
- Oversee executive email communications and prioritize correspondence.
- Prepare presentations, sales materials, supporting documents, and marketing packages.
- Maintain organized digital files and confidential documentation.
- Support special projects and additional administrative initiatives as needed.
- Marketing & Content Coordination
- Schedule and publish social media content.
- Coordinate email marketing campaigns and newsletters.
- Support blog publishing and digital content distribution.
- Assist with brand awareness initiatives and promotional efforts.
- Collaborate with leadership on marketing projects when required.
Requirements
- Must-Have Qualifications
- +7 years of experience as an Executive Assistant, Administrative Assistant, Customer Support Representative, Client Success Coordinator, or similar client-facing role.
- Experience managing CRM platforms and sales opportunities.
- Strong customer service and relationship-building skills.
- Experience interacting with clients via phone, email, and messaging platforms.
- Advanced English proficiency (C1 level, written and spoken).
- Proficiency in Microsoft Office and Google Workspace.
- Exceptional organizational and multitasking abilities.
- Strong attention to detail and ability to handle confidential information.
- Ability to work independently in a results-driven environment.
Preferred Qualifications
- Experience in Business Brokerage, Real Estate, Financial Services, Consulting, or B2B environments.
- Experience with client onboarding processes and document collection.
- Familiarity with social media scheduling and email marketing tools.
- Experience handling financial or highly confidential documentation.
- Key Competencies
- Exceptional verbal and written communication skills.
- Strong customer service orientation.
- Excellent follow-up and task management abilities.
- Proactive problem-solving mindset and ability to anticipate business needs.
- High level of accountability and commitment.
- Adaptability and flexibility in fast-paced environments.
- Confidence and professionalism when interacting with clients