Executive & Administration Assistant
AI summary
Africa Global Logistics (AGL) is hiring an Executive & Administration Assistant in Nairobi, Kenya. The role involves executive calendar and travel management, office administration, stakeholder communication, and governance support. A Bachelor’s degree in Business Administration, Management, HR, Communications, or a related field plus 3–5 years of relevant experience is required. The position is full-time, on-site, and the application deadline is 30/09/2026.
- Full-time on-site role based in Nairobi, Kenya
- Deadline: 30/09/2026
- Requires Bachelor’s degree in Business Administration, Management, HR, Communications, or related field
- 3–5 years’ experience in executive or office administration support
- Experience supporting senior executives or C-level is highly desirable
- Salary open; logistics/multinational experience is an added advantage
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in domestic, internship, Executive AssistantThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive & Administration Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Africa Global Logistics and the role in Not specified.
- Add concrete examples related to domestic, internship, Executive Assistant, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-09-30.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-09-30
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive & Administration Assistant role in domestic, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Africa Global Logistics before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
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Original source description
Job Title: Executive & Administration Assistant
Date Posted: 16/09/2026
Job Type: Full Time
Job Level: Middle
Employer: Africa Global Logistics
Industry: Administration
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 30/09/2026
Administration Jobs, AGL Jobs. Responsible for supporting executives with calendar management, travel arrangements, meetings, correspondence, office administration, confidential records, stakeholder communication, reports, and follow-up of management actions. Requires a Bachelor’s degree in Business Administration, Management, Human Resources, Communications, or a related field, with 3–5 years’ relevant experience. The position is based in Nairobi and requires on-site work.
Mission Description
The role is responsible for ensuring efficient coordination of executive activities, effective communication with internal and external stakeholders, and smooth day-to-day administrative operations. The position requires a highly organized, proactive, and professional individual capable of handling confidential information, managing multiple priorities, and supporting a fast-growing business environment.
Key
Responsibilities
- Executive Support
- Manage executive calendars, appointments, and meeting schedules.
- Coordinate domestic and international travel arrangements, including visas, accommodation, transport, and itineraries.
- Prepare meeting agendas, presentations, minutes, and follow-up action trackers.
- Screen, prioritize, and manage executive correspondence and communications.
- Coordinate executive visits, customer meetings, and stakeholder engagements.
- Maintain confidential records and sensitive business information.
- Administration & Office Management
- Support the day-to-day administration of the office.
- Coordinate office supplies, facilities management, and service providers.
- Assist in organizing company events, workshops, board meetings, and management meetings.
- Ensure proper filing and document management systems are maintained.
- Support procurement and administrative processes in line with company policies.
- Communication & Coordination
- Serve as a liaison between executives, employees, customers, suppliers, and business partners.
- Coordinate internal communications and management announcements.
- Follow up on key actions arising from management meetings to ensure timely completion.
- Support preparation of reports, dashboards, and management presentations.
- Governance & Compliance Support
- Assist in maintaining corporate records and statutory documentation.
- Support coordination of board and management meeting documentation.
- Ensure administrative activities comply with company policies and governance requirements.
- Qualifications
- Bachelor’s Degree in Business Administration, Management, Human Resources, Communications, or a related field.
- Minimum 3 to 5 years’
Experience
- in an Executive Assistant, Personal Assistant, Office Administrator, or similar role.
- supporting senior executives or C-level management is highly desirable.
- in logistics, transportation, supply chain, or multinational business environments will be an added advantage.
- Excellent organizational and planning skills.
- Strong verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Strong interpersonal and stakeholder management abilities.
- Ability to work independently and manage multiple priorities.
- Strong presentation and report preparation skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Attention to detail and problem-solving capability