Recruitment and Operations Coordinator
AI job insight
GAIN is hiring a Recruitment and Operations Coordinator in Nairobi on a fixed-term contract through March 2028, subject to funding. The role supports global recruitment administration, interviews, offers, pre-employment checks, applicant tracking and HR activities. The listing contains conflicting hybrid/on-site and closing-date details that should be verified.
- Fixed-term appointment through March 2028, subject to funding availability.
- Coordinates recruitment administration, interviews, offers and pre-employment checks.
- Requires recruitment administration experience, ATS use and practical Excel skills.
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GAIN is hiring a Recruitment and Operations Coordinator in Nairobi on a fixed-term contract through March 2028, subject to funding. The role supports global recruitment administration, interviews, offers, pre-employment checks, applicant tracking and HR activities. The listing contains conflicting hybrid/on-site and closing-date details that should be verified.
- Fixed-term appointment through March 2028, subject to funding availability.
- Coordinates recruitment administration, interviews, offers and pre-employment checks.
- Requires recruitment administration experience, ATS use and practical Excel skills.
- The header gives 31 October 2026, while the advert text says 28 October 2026.
- The header labels the role hybrid, while the overview describes it as on-site.
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Competitive. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- PreferredPractical evidence in Recruitment administration, Candidate coordination, Applicant trackingThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Fixed Term contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Recruitment and Operations Coordinator evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to GAIN and the role in Nairobi.
- Add concrete examples related to Recruitment administration, Candidate coordination, Applicant tracking, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-31.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-31
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Recruitment and Operations Coordinator role in Recruitment administration, Candidate coordination?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research GAIN before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Job Title: Recruitment and Operations Coordinator
Date Posted: 22/10/2026
Job Type: Hybrid
Job Level: Middle
Employer: GAIN
Industry: HR
Salary: Competitive
Location: Nairobi
Country: Kenya
Deadline: 31/10/2026
Human Resources Jobs, GAIN Jobs. Recruitment and Operations Coordinator providing recruitment administration across global offices, coordinating interviews, offers and pre-employment checks and maintaining applicant tracking records, requiring strong recruitment administration experience, experience using an Applicant Tracking System, and strong practical Excel skills, in an NGO environment, on-site fixed-term role based in Nairobi.
Job Purpose
GAIN is seeking to recruit a Recruitment and Operations Coordinator to provide reliable recruitment administration across its global offices, coordinate recruitment for assigned roles and support advertising, job evaluations and recruitment reporting.
This role will be offered on a fixed term contract running until March 2028, subject to availability of funding and will be based in Nairobi, Kenya. This advert closes on 28 October 2026. GAIN encourages early applications and reserves the right to close the advert ahead of the advertised deadline if we receive a high volume of interest.
Key Accountabilities
- Provide recruitment administration across a high volume of vacancies, maintaining accurate records and coordinating each stage from approval through to onboarding.
- Coordinate interviews, prepare selection materials and collate panel feedback, providing timely updates to candidates and hiring managers.
- Coordinate offer documentation, references and other pre-employment checks, handling sensitive information confidentially and following agreed procedures.
- Act as the focal recruiter for G3 and below roles, working with hiring managers to coordinate selection and progress appointments with guidance from the Recruitment Manager.
- Prepare and publish clear, accurate job adverts, and support the Recruitment Manager with job evaluations by reviewing job descriptions and collating relevant information.
- Keep the applicant tracking system and recruitment spreadsheets up to date, complete weekly tracker updates and use Excel to produce accurate recruitment reports.
- Support wider HR activities, including employee lifecycle administration, invoices and purchase orders, team meetings and learning platforms.
- Organise competing priorities across offices and time zones, follow up on outstanding actions and flag issues early to keep recruitment moving.
Qualifications
- Strong recruitment administration experience.
- A track record of keeping high-volume hiring processes organized, accurate, and moving forward.
- Experience coordinating interviews across time zones, candidate communications, offers, and pre-employment checks.
- Experience using an Applicant Tracking System (ATS) to maintain reliable records.
- Strong practical Excel skills (updating spreadsheets weekly, checking data, and producing clear reports).
- Experience acting as a focal recruiter for assigned roles (with guidance from a manager).
- Experience supporting the preparation of adverts and job descriptions.