Human Resources Assistant

Human Resources Assistant

UNODC - United Nations Office on Drugs and Crime

Nairobi

National

GS-5, General Service - No need for Higher Education - Locally recruited position level

Speaks English, French

Application deadline: November 11, 2026 (13 days)

Apply

Summary by Impactpool

The Human Resources Assistant position at the United Nations Office on Drugs and Crime in Nairobi involves supporting the recruitment and placement processes, administering entitlements, and assisting in staff development and training. The role requires maintaining HR records, processing applications, and providing general office support. The incumbent will work under the supervision of the Administrative Officer and contribute to various HR-related tasks, ensuring compliance with UN policies. Candidates should have relevant experience in human resources management and possess strong organizational and client-oriented skills.

Candidate Requirements:

High school diploma or equivalent

5 years of HR management experience (3 years with a university degree)

1 year experience with ERP systems

Experience with SAP systems is desirable

Experience in data analytics is desirable

Fluency in English

Org. Setting and Reporting

This position is located in the Regional Office for Eastern Africa (ROEA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The incumbent will work under the overall guidance of the UNODC Regional Representative for Eastern Africa and the direct supervision of the Administrative Officer (Operations Manager). For more information on UNODC, please visit the website at www.unodc.org.

Key Accountabilities

The incumbent will execute his/her functions as part of the ROEA Operations Unit. Within assigned authority the Human Resources Assistant will be responsible for the following specific duties: Recruitment and placement • Process applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster. • Assist in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions. • Maintain vacancy announcement files and track the status of vacancy announcements. • Prepare agendas and other relevant documentation required for recruitment related meetings. • Coordinate with relevant teams and selected candidates to facilitate onboarding. • Advise staff on visa matters. Administration of entitlements • Assist in the review and processing of data pertaining to conditions of service. • Prepares human resources actions, reviews of appointment and related tasks. Staff development and career support training • Assist in the organization and conduct of training courses and workshops. • Provide logistics and administrative support to trainers. Classification • Provide advice and answer general queries on classification procedures and processes. General • Provide general office support services; draft and/or process a variety of correspondence and other communications. • Set up and maintain reference files/records (electronic and paper). • Schedule appointments/meetings, monitor deadlines, etc. • Undertake research on a range of HR related issues and assist in the preparation of notes/reports. • Maintain an automated database containing HR related statistics and prepare periodic reports. • Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices. • Perform a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.). • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as required.

Knowledge and Skills

• • Professionalism: Knowledge of human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Has ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Education
• High school diploma or equivalent.
• Job - Specific Qualification
• Not available.

Experience

A minimum of five (5) years of progressively responsible work experience in human resources management, administrative services or related area is required. The minimum years of relevant work experience is reduced to three (3) years for candidates with a first-level university degree. At least one (1) year using an Enterprise Resources Planning (ERP) system is required. Work experience using an SAP system (such as Umoja) is desirable. Work experience guiding staff on UN Regulations and Rules, especially on human resources matters, is desirable. Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

The appointment against this position is limited to the United Nations Office on Drugs and Crime. THIS IS A FIXED TERM LIMITED POSITION. Appointment against this project post is for an initial period of one (1) year. The candidate selected for this position will be granted a fixed-term appointment limited (“FTA-limited”) in accordance with section 2.2 (c) of administrative instruction ST/AI/2025/3 on Administration of appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, staff are expected to move periodically to new functions in their career in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit the UN Careers Portal at https://careers.un.org/young-professionals-programme?language=en

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

The Human Resources Assistant position at the United Nations Office on Drugs and Crime in Nairobi involves supporting the recruitment and placement processes, administering entitlements, and assisting in staff development and training. The role requires maintaining HR records, processing applications, and providing general office support. The incumbent will work under the supervision of the Administrative Officer and contribute to various HR-related tasks, ensuring compliance with UN policies. Candidates should have relevant experience in human resources management and possess strong organizational and client-oriented skills.

Candidate Requirements:

High school diploma or equivalent

5 years of HR management experience (3 years with a university degree)

1 year experience with ERP systems

Experience with SAP systems is desirable

Experience in data analytics is desirable

Fluency in English

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Human Resources Assistant

UNODC - United Nations Office on Drugs and Crime

Nairobi

National

GS-5, General Service - No need for Higher Education - Locally recruited position level

Speaks English, French

Apply