Executive Assistant – Admissions & Marketing Support
AI job insight
Wellington College International Kenya is hiring a full-time Executive Assistant to support admissions and marketing in Tatu City. The role reports to the Head of Marketing and Admissions and coordinates enquiries, Salesforce records, family engagement, events and enrolment activities. It requires a bachelor’s degree and 4+ years of C-suite support experience.
- Full-time position in Tatu City reporting to the Head of Marketing and Admissions.
- Requires a bachelor’s degree and 4+ years of C-suite support experience.
- Logs new enquiries in Salesforce within 24 hours and maintains family records.
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Wellington College International Kenya is hiring a full-time Executive Assistant to support admissions and marketing in Tatu City. The role reports to the Head of Marketing and Admissions and coordinates enquiries, Salesforce records, family engagement, events and enrolment activities. It requires a bachelor’s degree and 4+ years of C-suite support experience.
- Full-time position in Tatu City reporting to the Head of Marketing and Admissions.
- Requires a bachelor’s degree and 4+ years of C-suite support experience.
- Logs new enquiries in Salesforce within 24 hours and maintains family records.
- Coordinates family meetings, campus visits, admissions events and enrolment activities.
- Deadline: 09/11/2026.
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required4+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in sales, internship, technologyThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Full Time JobsThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant – Admissions & Marketing Support evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Wellington College International Kenya and the role in Full Time Jobs.
- Add concrete examples related to sales, internship, technology, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-11-09.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-11-09
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant – Admissions & Marketing Support role in sales, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Full Time Jobs under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Wellington College International Kenya before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Title: Executive Assistant- Admissions & Marketing Support- Wellington College
Date Posted: 29/10/2026
Job Type: Full Time
Job Level: Middle
Employer: Tatu City
Industry: Administration
Salary: Open
Location: Tatu City
Country: Kenya
Deadline: 09/11/2026
Administration Jobs, Wellington College Kenya Jobs. Executive Assistant – Admissions & Marketing Support provides high-level administrative support to C-Suite management, requiring a Bachelor’s degree and 4+ years of C-Suite support experience (secretarial/admin qualifications preferred). Full-time role in Tatu City.
Job Summary
Wellington College International Kenya opens its doors in September 2028 in Tatu City as a leading co-educational day and boarding school for pupils aged 3–18 in Africa’s No. 1 new city. The school will bring the distinctive ethos, heritage and academic excellence of Wellington College to East Africa, offering an education that nurtures both intellectual curiosity and strong personal character.
Designed for families in Kenya, across Africa, and around the world, Wellington College International Kenya provides an exceptional international education within a modern campus environment that combines outstanding facilities with a vibrant and supportive community.
Role Summary
Reporting directly to the Head of Marketing and Admissions, the Executive Assistant Admissions and Marketing is responsible for the efficient administration and coordination of the admissions process, ensuring timely follow-up of enquiries, accurate record management, compliance with admissions policies and data protection requirements and effective support for family engagement, events, documentation, enrolment activities and referral programmes.
Key Responsibilities
- Administration and Follow-Up
- Log all new enquiries in Salesforce within 24 hours, keep family records accurate and up to date and track each family through every stage from enquiry to enrolment.
- Make sure every enquiry, application and visit request gets a timely follow-up. Send acknowledgement template emails, chase outstanding actions and flag families who have gone quiet to the Head of Admissions and Marketing.
- Coordinate family meetings, Tatu City visits and admissions events. This covers scheduling, confirmations, reminders, welcome packs and recording outcomes afterwards.
- Administer the Sales Agent Referral Scheme: record referrals from Rendeavour sales staff, track each one through application and deposit and prepare payment confirmations for the various stages.
- Keep the admissions calendar, the event RSVP lists and the Founding Family tracker up to date.
- Forms and Documentation
- Manage the full application file for each family: check forms are complete, request missing documents (birth certificates, passports, school reports, references, medical forms) and confirm receipt of application fees and deposits.
- Assist with the preparation and issue standard admissions correspondence, including offer letters, acceptance forms, waiting list letters and Founding Family confirmations, using approved templates.
- Admissions Process Compliance
- Make sure every applicant file meets the school’s admissions policy and the Wellington College International standards before an offer is made, including references and safeguarding checks on prior schools.
- Handle all family and student data in line with the Kenya Data Protection Act 2019 and Rendeavour’s data protection procedures (working with the Group ICT and Data lead), covering consent, secure storage and retention.
- Keep an audit trail of admissions decisions, offers, deposits and correspondence, ready for internal review or inspection.
- Track Founding Family place caps, fee discount eligibility and scholarship deadlines, and flag anything that falls outside policy before it goes to families.
Requirements
- Skills and Experience:
- Qualified to degree level or above
- Recognized secretarial or administrative qualification beneficial but not essential
- Minimum 4 years relevant experience in supporting C-Suite management
- Time management and ability to meet deadlines.
- Strong organizational skills and ability to multitask.
- Excellent usage of office software packages (MS Word, Excel, PowerPoint etc.).
- Experience of collating information and producing high-quality correspondence, reports and presentations.
- Soft Skills:
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Mature, pragmatic and flexible approach, strong commercial judgment.
- Team player but comfortable working autonomously.
- Exceptional written and verbal communication skills.
- Good negotiation skills.
- Good attention to detail.
- Rigorous and organised approach.
- Hands-on, ready to roll up the sleeves.
- Personal Characteristics:
- High energy.
- Result-oriented.
- Strong work ethic.
- Ability to work effectively under pressure.
- Desire to live and work in Kenya