Conference Affairs Officer

• CONFERENCE AFFAIRS OFFICER
• UNDGACM - United Nations Department for General Assembly and Conference Management
• Nairobi
• P-4 level
• Speaks English, French
• Application deadline: November 07, 2026 (about 1 month)
• Apply
• Summary by Impactpool
• The Conference Affairs Officer at the United Nations Office at Nairobi will be responsible for managing conference services activities, including planning, scheduling, and organizing meetings and conferences. The role involves providing advice on UN policies, overseeing the preparation of meeting calendars, and coordinating support services. The officer will also assist in supervising the meetings planning team and prepare reports on conference services. This position requires strong organizational skills and the ability to work under pressure in a diverse environment.
• Candidate Requirements:
• Advanced university degree in business or public administration or related field
• Minimum seven years of experience in conference services or international outreach events
• Experience in data analytics or related area
• Fluency in English; French is desirable
• Ability to create and customize reports
• Org. Setting and Reporting
• The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. Under the general supervision of the Chief, Planning and Coordination Section, the incumbent will be responsible for the following:

Key Accountabilities

Conference Management: 1. Initiating and coordinating actions covering conference services activities, including planning, scheduling, organizing, recruitment, conference venues assessment, facilities usage optimization, coordination of services of meetings and conferences including documentation and follow up actions. 2. Providing advice to substantive secretariats and Governments with respect to UN policies and practices for conferences held away from established headquarters and host Government Agreements. 3. Reviewing meetings and conferences requirements and official entitlements of UN bodies including documentation. 4. Leading, overseeing and coordinating the preparation and implementation of the calendar of meetings and conferences under UNON’s responsibility and related budget. General Administration: 1. Implementing, coordinating and monitoring conferences’ support services, including in liaison with the heads of the responsible functions, interpretation, documentation workflow, procurement of supplies and services; transport, travel, communications and information technology support; and provision of local utilities and service requirements. 2. Assist in the supervision of the meetings planning and co-ordination team; providing advice on conference management and administration. 3. Preparing statistical data and reports on services and resource mobilization for conferences and meetings. 4. Performing other duties as may be required.

Knowledge and Skills

• PROFESSIONALISM: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges and remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZATION: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• Education
• Advanced university degree (Master’s degree or equivalent) in business or public administration, social sciences or related area. A first-level university degree in combination with two additional (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
• Job - Specific Qualification
• Not available.

Experience

• A minimum of seven (7) years of progressively responsible experience in public relations, conference services, international outreach events organization or inter-governmental conference organization and management is required. Knowledge of another UN official language is desirable. Two (2) years or more of experience in data analytics or related area with ability to create and customize reports is desired.
• Languages
• English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult
• https://languages.un.org
• for details).
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• Required Languages
• Language
• Reading
• Writing
• Listening
• Speaking
• English
• UN Level II
• UN Level II
• UN Level II
• UN Level II
• Desirable Languages
• Language
• Reading
• Writing
• Listening
• Speaking
• French
• UN Level II
• UN Level II
• UN Level II
• UN Level II
• Assessment
• Evaluation of qualified candidates may include an assessment exercise including a competency-based interview.
• Special Notice
• This post is for an initial period of one year. Extension of appointment is subject to satisfactory performance and availability of funds. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staffs are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 June 2026, are strongly encouraged to apply: Andorra, Afghanistan, Angola, Antigua and Barbuda, Belize, Brunei Darussalam, China, People's Republic of, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Grenada, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Singapore, Slovenia, Solomon Islands, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America and Vanuatu. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
• United Nations Considerations
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
• No Fee
• THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
• At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
• Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
• Summary by Impactpool
• The Conference Affairs Officer at the United Nations Office at Nairobi will be responsible for managing conference services activities, including planning, scheduling, and organizing meetings and conferences. The role involves providing advice on UN policies, overseeing the preparation of meeting calendars, and coordinating support services. The officer will also assist in supervising the meetings planning team and prepare reports on conference services. This position requires strong organizational skills and the ability to work under pressure in a diverse environment.
• Candidate Requirements:
• Advanced university degree in business or public administration or related field
• Minimum seven years of experience in conference services or international outreach events
• Experience in data analytics or related area
• Fluency in English; French is desirable
• Ability to create and customize reports
• Fellowship
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• CONFERENCE AFFAIRS OFFICER
• UNDGACM - United Nations Department for General Assembly and Conference Management
• Nairobi
• P-4 level
• Speaks English, French
• Apply