College Registrar
AI summary
Ace Med Staffing Limited is hiring a College Registrar for MedPrime Training College (multi-campus, Nairobi). The Registrar will lead the Registry function, ensuring the integrity and security of student and academic records from admission through examinations to certification, while supervising registry, admissions, and examination staff. Full-time senior management role reporting to the Dean/Principal and overall to the CEO.
- Senior management role leading the Registry function across MedPrime Training College's multi-campus operations
- Requires a Bachelor's degree, 2 years of experience, and English proficiency
- Full-time position working 8 to 5, based in Nairobi
- Manages the Intellimis student management system and examination records administration
- Reports to the Dean/Principal/College Manager with overall reporting to the CEO
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, seguranca, financeThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest College Registrar evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Ace Med Staffing Limited and the role in Nairobi.
- Add concrete examples related to security, seguranca, finance, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this College Registrar role in security, seguranca?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Ace Med Staffing Limited before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
A
COLLEGE REGISTRAR
Ace Med Staffing Limited
Research, Teaching & Training
Today
Easy apply
New
Nairobi
Full Time
Confidential
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Job summary
The College Registrar will be responsible for the integrity, accuracy, security and efficient management of MedPrime’s student and academic administrative records throughout the student lifecycle—from admission and registration through progression, examinations, completion and certification
Min Qualification:
Bachelors
Experience
- Level:
- Mid level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Kenya
- Job descriptions &
- • Bachelor’s degree in
- in a supervisory or management role.
- • Proven
- in student records management, examinations and certification.
- •
- with student management/information systems;
- with Intellimis is an advantage.
- •
- in a TVET, college or university environment is strongly preferred.
- • Multi-campus
- is an added advantage.
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Requirements
Location: MedPrime Training College – Multi-Campus
- Department: Registry / Academic Administration
- Reports To: Dean / Principal / College Manager
- Overall Institutional Reporting: Chief Executive Officer
- Employment Type: Full-Time
- Level: Senior Management
Job Purpose
The College Registrar will be responsible for the integrity, accuracy, security and efficient management of MedPrime’s student and academic administrative records throughout the student lifecycle—from admission and registration through progression, examinations, completion and certification. The Registrar will provide leadership to the Registry function and ensure consistent, accurate and compliant registry processes across all campuses.
KEY
Responsibilities
- Oversee admissions administration, student registration and onboarding across all campuses.
- Maintain accurate, complete, secure and up-to-date student and academic records.
- Supervise Registry, Admissions/Registration and Examination/Records staff and establish clear performance standards.
- Manage the student management system, including Intellimis, ensuring data accuracy, timely updates and reconciliation with official records.
- Coordinate student transfers, deferments, withdrawals, readmissions and programme changes in accordance with approved procedures.
- Coordinate examination registration, candidate lists, examination records and results administration in collaboration with the Principal and Dean.
- Maintain accurate academic progression records, transcripts and student completion status.
- Coordinate graduation preparation, student clearance and certification processes, ensuring accuracy of graduation lists, certificates and transcripts.
- Ensure effective custody, security and confidentiality of student information and academic records.
- Conduct regular reconciliation of admissions, registration, academic, examination and finance-related student information and resolve discrepancies.
- Develop and implement Registry SOPs and service standards to improve efficiency, accuracy and student experience.
- Support regulatory and quality assurance requirements, including preparation of student and academic records for inspections and audits.
- Prepare accurate weekly and monthly management reports covering applications, admissions, enrollment, progression, examinations, completion, graduation and registry performance.
- Handle registry-related student concerns professionally and ensure timely resolution of administrative issues.
- Drive continuous improvement, automation, data accuracy and consistent registry practices across campuses.
Education
- Relevant professional or administrative qualification is an added advantage.
- At least 2–3 years’