Bids/Admin Officer
AI summary
Hatari Security Guards Limited seeks a Bids/Admin Officer in Nairobi to manage end-to-end tender processes and provide administrative support. The role involves bid strategy, proposal drafting, compliance, and office coordination. Requires a Bachelor's degree in Business or Marketing. Full-time position with English language requirement.
- Manage full tender lifecycle from RFP review to submission.
- Coordinate with sales, marketing, finance, and legal teams.
- Provide administrative support including scheduling and correspondence.
- Based in Nairobi with reporting to General Manager.
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Confidential. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in sales, security, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyLicence, permit or professional registration
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Bids/Admin Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Kenya employer and the role in Not specified.
- Add concrete examples related to sales, security, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- MediumThe employer is not clearly identified in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Bids/Admin Officer role in sales, security?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Kenya employer before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Location: Kenya Job descriptions &
Find a Job + + + + Search Bids/Admin Officer Hatari Security Guards Limited 2 months ago Easy apply Skills Assessment Nairobi Full Time Enforcement & Security Confidential Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary Bachelor’s degree in Business, Marketing or a related field Min Qualification: Bachelors Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant
Requirements
Location: Based at the Nairobi Role summary Review RFP/RFQ
Purpose To manage the end to end tender process, identify opportunities for submission of proposals, ensure high quality bids by coordinating with the internal team, drafting of tender content, manage timelines, participate in tender opening, ensure compliant of tender
and conduct risk assessments to secure new business contracts. Scheduling & coordination of meetings, provision of office support to both internal and external customers, handling communication with strict adherence of company regulations, handle company correspondence, carryout basic accounting for Admin department and maintaining contracts/licence renewal schedules. Reporting: Reporting to the General Manager/Operations Director/Office Administrator Relationships: External & Internal customers (clients & employees)
and develop bid strategies including leading the full tender life cycle, Act as the central point of contact for marketing, sales, finance & legal teams to gather input for timely submission of tenders, draft & edit proposal documents, compliance with client management and maintain bid content. Key
and developing bid strategies. Create content, edit & Review: Draft, edit, and produce persuasive proposal documents, ensuring compliance with client requirements. Risk & Contract Management: Ensure legal compliance, track, identify potential risks and manage commercial, technical aspects of the bids. Coordinate & Collaborate with other departments: Coordinate, plan all client presentations required as part of bid submission and act as the central point of contact for sales, marketing, legal & finance teams to gather input and ensure timely submission of compliant & commercially sound bits. Database Management: Maintain and update the bid content library e.g. case studies, CV’s for future use. Research & Monitoring: Identify new business opportunities by monitoring tender portals and analyzing competitor activity. Participate in tender opening and any other duty that relates to procurement and supplies. Key
Responsibilities
- bids Bid Management: In charge of the full tender life cycle, reviewing RFP/RFQ
- Admin Office Support - Handling incoming mail, scanning, photocopying, filling, and managing office supplies. Scheduling & coordination appointments - Managing calendars, scheduling meetings and organizing meetings and events. Communication & calls - Answering, screening, and forwarding incoming calls, managing general email correspondence and taking messages. Administrative Support - Sorting/distributing mail, scanning/filling documents, ordering office supplies, and assisting with clerical tasks. Documentation and reporting - Generating reports, preparing documents, and transcribing meeting minutes. Customer Service - Directing clients and visitors at the reception area. Qualification and Knowledge - O’ Level - Bachelor’s degree in Business, Marketing or a related field - Previous
Experience
in a bid/proposal writing, sales, apprentice or administrative role. - Proficiency with Microsoft Office Suite. - Member of KISM/or CPSP -K Skills - Strong project management skills, with the ability to manage strict deadlines & high pressure situations - Exceptional written and verbal communication skills for creating compelling proposals - High attention to detail reviewing complex tender documents Attributes - Analytical thinking, Organized, Good communicator & Collaborator Log In and Apply Important safety tips Do not make any payment without confirming with the BrighterMonday Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? Keep me logged in Log in Don't have an account? Sign Up to Apply Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Activate Notifications Stay productive - get the latest updates on Jobs & News Activate Deactivate Notifications Stop receiving the latest updates on Jobs & News Deactivate This action will pause all job alerts. Are you sure? Cancel Proceed Similar jobs Lorem ipsum dolor sit amet consectetur adipiscing elit Lorem ipsum Lorem ipsum dolor (Location) Lorem ipsum Confidential 3 years ago Lorem ipsum dolor sit amet consectetur adipiscing elit Lorem ipsum Lorem ipsum dolor (Location) Lorem ipsum Confident