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Bid Manager

GardaWorld Kenya Full Time Posted 2026-09-14
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CountyNairobi CountyCityNot specifiedContractFull TimePosted2026-09-14Close date2026-12-13ExperienceNot specifiedSourceMimus Jobs Kenya
bid managerproposal managementsecurity servicesnairobifull timecapture managementbusiness developmentgardaworldafricaseniordriversales
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AI summary

GardaWorld is hiring a Bid Manager in Nairobi to lead the end-to-end bid lifecycle for security services opportunities across assigned African markets. The role involves capture planning, win strategy, proposal leadership, quality assurance, and commercial coordination. Full-time position with a deadline of 13 December 2026.

  • Owns end-to-end bid lifecycle for African security services markets
  • Leads capture, win strategy, and proposal development
  • Engages country leadership and executive sponsors
  • Full-time role based in Nairobi, Kenya
  • Deadline: 13 December 2026

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AI salary guide

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Not enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.

Can you qualify for this role?

  • UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
  • RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
  • PreferredPractical evidence in driver, sales, securityThe tags and summary point to skills connected with this role.
  • RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
  • UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.

Documents to prepare

  • Likely requiredUpdated CV
  • Role specificCover letter or short employer message
  • OptionalProfessional references
  • Role specificAcademic or professional certificates
  • VerifyID or passport only after verifying the employer

Application tips for this job

  • Place your strongest Bid Manager evidence in the first half of your CV.
  • In your cover letter or employer message, connect your experience to GardaWorld and the role in Not specified.
  • Add concrete examples related to driver, sales, security, ideally with measurable outcomes or clear responsibilities.
  • Follow the instructions from Mimus Jobs Kenya; avoid sending documents to unofficial contacts or copied links.
  • Confirm the deadline, interview location and employer contact before sharing personal documents.
  • Plan to submit before the listed deadline: 2026-12-13.

Source and safety check

  • Mimus Jobs Kenya
  • Original source link available
  • Application method is clear
  • Deadline is available: 2026-12-13
  • No major risk signal was detected in the captured text.

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Interview preparation

  • What experience makes you a strong fit for this Bid Manager role in driver, sales?
  • How have you handled responsibilities similar to those in this job post?
  • Are you available to work in Not specified under the listed contract or schedule?
  • Prepare examples with clear responsibilities, tools used and measurable outcomes.
  • Review the source and research GardaWorld before the interview.

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Original source description

B

Bid Manager

Jobs Kenya

Full Time

Nairobi

Nairobi

Deadline:

13 December 2026

Posted

September 14, 2026

Job Outline:

The Bid Manager owns the end-to-end bid lifecycle for GardaWorld’s security services opportunities across assigned African markets.

This includes leading capture activities to qualify opportunities, defining win strategies, coordinating technical and commercial inputs, ensuring compliance and quality of submissions, and managing post-submission and post-award reviews to capture lessons learned and support operational handover.

The role balances strategic thinking, governance and commercial decision-making with hands-on proposal leadership and content development. The Bid Manager routinely engages country leadership, executive sponsors and subject matter experts to strengthen pursuit strategies, improve win probability and ensure proposals accurately reflect customer requirements, operational capability and commercial objectives.

The Bid Manager is expected to leverage data, market intelligence, competitor insights and bid analytics to continuously improve win rates, proposal quality, decision-making and overall bid function maturity.

Key

Responsibilities

  • Capture & Opportunity Qualification
  • Lead early-stage capture activities for medium to high-value pursuits, including stakeholder mapping, customer intelligence gathering, competitor analysis and win-theme development.
  • Partner with Sales and Business Development teams to understand customer priorities, procurement drivers, pain points and evaluation criteria.
  • Apply a data-driven bid/no-bid qualification framework, assessing opportunities against strategic fit, probability-to-win, profitability, operational capacity, compliance

Requirements

  • and risk profile.
  • Analyse historical bid performance, win/loss trends and market intelligence to support pursuit decisions.
  • Coordinate executive sponsor and country leadership engagement to shape and approve pursuit strategies.
  • Maintain visibility of future opportunities and proactively support pursuit readiness activities.
  • Win Strategy & Proposal Leadership
  • Define and guide the win strategy with the opportunity owner, help clarify value proposition and differentiators for each pursuit.
  • Translate win strategies into compelling, customer-focused technical and commercial responses.
  • Lead cross-functional win strategy workshops and sprint-based response plans.
  • Establish pursuit themes, customer value messaging and executive positioning.
  • Act as the primary author/editor for executive summaries, compliance matrices and key proposal content.
  • Ensure proposal narratives clearly demonstrate GardaWorld’s operational capability, customer understanding, value creation and delivery confidence.
  • Manage proposal resources and workload allocation to ensure priority pursuits are adequately supported.
  • Proposal Management & Quality Assurance
  • Manage the end-to-end proposal process, including planning, scheduling, content development, reviews, approvals, clarifications and final submission.
  • Establish and maintain bid plans, responsibility matrices and submission schedules.
  • Facilitate structured proposal reviews at key stages of the bid lifecycle, including compliance reviews, peer reviews, red-team reviews and executive approval reviews.
  • Implement strict pre-submission quality assurance processes, including compliance checks, formatting reviews, pricing alignment and document control.
  • Ensure all submissions comply with customer instructions, tender
  • and GardaWorld brand standards.
  • Maintain and continuously improve proposal templates, response libraries, boilerplate content, case studies, CV repositories and evidence playbooks.
  • Commercial & Risk Coordination
  • Liaise with Managing Directors, Operations Directors, Country Managers and Business Development teams to ensure alignment across technical, operational and commercial elements.
  • Identify contractual, commercial, operational, financial and reputational risks associated with pursuits and coordinate mitigation actions.
  • Work closely with Legal, Finance and Operations teams to ensure risk acceptance and approval
  • are understood and documented.
  • Support pricing reviews, commercial negotiations and executive approval processes.
  • Escalate material risks, resource constraints and approval dependencies to senior leadership as appropriate.
  • Governance, Compliance Tools & AI Enablement
  • Lead bid governance activities and ensure compliance with delegated authority
  • and approval frameworks.
  • Maintain transparent approval trails and ensure audit readiness across all pursuits.
  • Ensure compliance with applicable procurement regulations, licensing requirements, contractual obligations and country-specific operational requirements.
  • Ensure proposals accurately reflect GardaWorld’s certifications, accreditations, compliance obligations and security service capabilities.
  • Champion the effective use of CRM systems, proposal management platforms and bid analytics tools.
  • Promote responsible use of AI-assisted drafting and automation technologies by implementing appropriate controls around accuracy, confidentiality, version control and data privacy.
  • Ensure secure document management and confidentiality across all bid activities.
  • Post Submission Learning & Continuous Improvement
  • Own the post-submission feedback process, including customer debriefs, win/loss reviews and internal lessons-learned sessions.
  • Conduct structured post-mortems to identify key improvement opportunities.
  • Analyse bid metrics and performance data to improve win rates, proposal quality and process efficiency.
  • Develop and implement action plans arising from lessons learned.
  • Drive continuous improvement initiatives that strengthen bid capability, governance and response quality.
  • Contract Award & Operational Handover
  • Support contract award transition activities and ensure a structured handover process to operational delivery teams.
  • Ensure all bid commitments, assumptions, risks, pricing mechanisms and contractual obligations are clearly documented and communicated.
  • Participate in operational mobilisation and handover meetings where required.
  • Work with delivery teams to ensure continuity between proposed solutions and operational execution.
  • Stakeholder Management & Communications
  • Coordinate inputs from Operations, Finance, Legal, HR, Procurement, Technical Services and Country Leadership teams.
  • Secure timely reviews, approvals and decisions throughout the pursuit lifecycle.
  • Present bid/no-bid recommendations, bid status updates and strategic insights to senior management and executive sponsors.
  • Build and maintain productive relationships with customers, partners and subcontractors.
  • Facilitate collaboration across geographically dispersed teams and multiple countries.
  • People & Process Leadership
  • Mentor and upskill proposal contributors and subject matter experts.
  • Promote bid management best practices and proposal excellence across the business.
  • Drive standard operating procedures, governance frameworks, templates and playbooks.
  • Support capability development initiatives and training programmes.
  • Contribute to the maturity and scalability of the Commercial Support Team function.
  • Key Performance Indicators
  • Win Rate: Identify opportunities to improve win rate across assigned pursuits by effective review of previous win/loss results from bids submitted.
  • Submission Compliance: Percentage of bids submitted with full compliance to customer requirements.
  • On-Time Submission Rate: Percentage of bids submitted within agreed timelines.
  • Proposal Quality Score: Percentage of submissions passing first-line quality assurance reviews.
  • Qualification Effectiveness: Percentage of pursued opportunities meeting established qualification criteria and strategic objectives.
  • Risk Management Effectiveness: Number and value of material risks identified and mitigated before submission.
  • Time-to-Submission: Reduction in bid cycle times while maintaining quality standards.
  • Stakeholder Satisfaction: Internal feedback scores relating to responsiveness, coordination and process effectiveness.
  • Knowledge Management: Currency and utilisation of proposal libraries, templates and reusable content.
  • Continuous Improvement Delivery: Implementation of agreed improvement actions arising from bid reviews and lessons learned.
  • Accountability:
  • Accountable to the Senior Manager, Commercial Support Team for the successful delivery of bids, proposals, governance activities and continuous improvement initiatives.
  • Authority:
  • Authority to coordinate cross-functional contributors, enforce bid timelines, lead bid governance processes, manage proposal reviews and escalate commercial, contractual, operational or compliance risks to the Senior Management Team.
  • Required Skills &

Experience

  • Minimum 3-5 years’
  • in bid management, proposal management, capture management or commercial support roles.
  • Strong commercial awareness and ability to translate business strategy into compelling customer-focused responses.
  • Demonstrated
  • leading complex, cross-functional projects under tight deadlines.
  • Excellent written communication, editing and proposal development skills.
  • Strong analytical and problem-solving capability with the ability to interpret bid data and performance metrics.
  • conducting bid/no-bid assessments and supporting strategic pursuit decisions.
  • Strong stakeholder engagement and executive communication skills.
  • High attention to detail and strong organisational capability.
  • Proficiency in Microsoft Word, Excel and PowerPoint, together with CRM, document management and proposal management platforms.
  • working within multi-country, matrix or international business environments.
  • Knowledge of procurement processes, tendering environments and contract structures.
  • Security industry
  • is desirable but not essential.
  • with proposal automation platforms and AI-assisted drafting technologies.
  • Knowledge of public procurement regulations and tendering frameworks within African markets.
  • Relevant project management, commercial or contract management certifications would be advantageous.
  • Qualifications
  • BA/BSc/HND , Professional Certificate
  • Required
  • 3 - 5 years
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Preferred Qualifications

  • Bachelor’s degree in business, Marketing, Commercial Management, Communications, Project Management or a related discipline.
  • APMP Certification (Foundation, Practitioner or Professional) or equivalent bid/capture certification.
Source and provenanceSource: Mimus Jobs Kenya. Last checked: 2026-09-15.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.