Job in Kenya
Assistant, Administration - Temporary Staff
CountyNairobi CountyCityNot specifiedContractTemporaryPosted2026-08-20Close dateNot specifiedExperience1 yearSourceMyJobMag Kenya
administration assistantrecords managementtemporary contractnairobiifrcfilingdata entryfull timediplomahumanitariansecurityinternship
AI summary
IFRC is hiring a temporary Administration Assistant in Nairobi to support the Finance & Administration team with digitizing, scanning, indexing and maintaining physical and electronic records. The role requires a diploma or degree in administration or records management, at least one year of relevant experience, and strong attention to detail. Candidates should apply via the IFRC careers portal.
- Temporary full-time contract based in Nairobi
- Focus on digitizing and managing physical and electronic records
- Requires diploma or degree in administration, records or information management
- At least one year of relevant filing, records or data entry experience needed
- Apply online through IFRC careers.ifrc.org portal
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, internship, part_timeThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Temporary contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Assistant, Administration - Temporary Staff evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to International Federation of Red Cross and Red Crescent Societies (IFRC) and the role in Not specified.
- Add concrete examples related to security, internship, part_time, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Assistant, Administration - Temporary Staff role in security, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research International Federation of Red Cross and Red Crescent Societies (IFRC) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
- Never pay for any notarisation, certificate or assessment as part of any recruitment process. When in doubt,
- contact us
- The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian and development network, with millions of volunteers in 190 member National Societies.
- We are guided by Strategy 2020 - our collective plan of action to tackle the major humanitarian and development challenges of the present decade. We will co...
- Read more about this company
- Assistant, Administration - Temporary Staff
- Job Type
- Contract
- ,
- Full Time
- Qualification
- BA/BSc/HND
- ,
- Diploma
Experience
- 1 year
- Location
- Nairobi
- Job Field
- Administration / Facilities
- At least one year of relevant
- in filing, records management, administration or data entry. Required.
- in scanning, electronic filing or SharePoint is an advantage. Preferred.
- Knowledge, Skills and Languages
- Good computer skills, including Microsoft Office. Required.
- Strong attention to detail, accuracy, organization and confidentiality. Required.
- Demonstrated core proficiency in (a) digital communication & collaboration, (b) basic digital content creation, (c) digital safety & security, (d) data literacy, and (e) problem solving with technology (including responsible use of AI assistants. Required.
- Understanding of and commitment to IFRC’s mission and values. Required.
- Competencies, Values and Comments
- Values: Respect for diversity; Integrity; Professionalism; Accountability.
- Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.
- Check how your CV aligns with this job
- Method of Application
- Interested and qualified? Go to
- International Federation of Red Cross and Red Crescent Societies (IFRC) on careers.ifrc.org
- to apply
- Build your CV for free.
- Download in different templates.
Job Purpose
- To support the IFRC Finance & Administration team in digitizing, organizing and maintaining physical and electronic records in line with IFRC records management and retention requirements.
- Job Duties and
Responsibilities
- Prepare, scan, index and upload physical files using the approved IFRC filing structure and naming conventions.
- Maintain accurate physical and digital archive inventories and tracking registers.
- Conduct 100% first-level quality checks to ensure scanned files are complete, legible, correctly named and properly indexed.
- Ensure clear traceability between physical files and their corresponding digital records.
- Identify records due for disposal in accordance with the Records Retention Schedule and support the approved disposal process.
- Retrieve, track and return physical files requested by authorized Finance, Administration or audit users.
- Maintain confidentiality and security of IFRC records, particularly financial and personnel information.
- Provide regular progress updates on files scanned, indexed, uploaded and quality checked.
- Support the Admin Officer and Accounting Officer with archive-related activities as required.
- Duties applicable to all staff.
- Work actively towards the achievement of IFRC’s goals.
- Abide by and work in accordance with the Red Cross and Red Crescent principles.
- Perform any other work-related duties and
- that may be assigned by the line manager.
Education
Diploma/Degree in Administration, Records Management, Information Management or a related field. Required.
Source and provenanceSource: MyJobMag Kenya. Last checked: 2026-08-28.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.