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Appointment of Company Secretary - HAPROK
CountyNairobi CountyCityNot specifiedContractFull TimePosted2026-09-03Close dateNot specifiedExperience7 yearsSourceMyJobMag Kenya
company secretarycorporate governancecertified secretaryboard supportstatutory compliancenairobifull timesenior levelmembership organisationkcscompany secretarygovernance officer
AI summary
Kenya Association of Manufacturers is recruiting a Company Secretary for HAPROK to manage statutory registers, corporate records, board support, AGMs, and compliance with the Companies Act. The role requires a Certified Secretary with at least seven years of post-qualification experience and current professional membership.
- Lead Company Secretary role with statutory and board governance responsibilities
- Requires Certified Secretary registration and current practising certificate
- Minimum seven years of relevant post-qualification experience
- Experience with membership or public-interest organisations is desirable
- Applicants warned never to pay for notarisation, certificates or assessments
AI job guide
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AI salary guide
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Can you qualify for this role?
- Required7+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in company secretary, governance officer, board secretaryThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Appointment of Company Secretary - HAPROK evidence in the first half of your CV.
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Interview preparation
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- How have you handled responsibilities similar to those in this job post?
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Original source description
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- Kenya Association of Manufacturers is the representative organisation for manufacturing value-add industries in Kenya.
- Established in 1959 as a private sector body, KAM has evolved into a dynamic, vibrant, credible and respected business association that unites industrialists and offers a common voice for businesses.
- KAM provides an essential link for co-o...
- Appointment of Company Secretary - HAPROK
- Job Type
- Full Time
- Qualification
- BA/BSc/HND
- ,
- Professional Certificate
Experience
- 7 years
- Location
- Nairobi
- Job Field
- Administration / Facilities
- Scope of Services
- Maintain the statutory registers and core corporate records of the Company, including registers of members, directors, company secretaries, beneficial owners, interests and charges, where applicable.
- Prepare, coordinate and lodge annual returns, beneficial ownership information, registrable resolutions and changes in company particulars with the Registrar of Companies.
- Maintain a statutory compliance calendar and advise HAPROK on applicable corporate filing and notification deadlines.
- Advise the Board, Board Chairperson and Secretariat on the Companies Act, Cap. 486, the Articles of Association, Directors’ duties, members’ rights, quorum, voting, resolutions and corporate authority.
- Review, when requested, Board and Committee notices, agendas, papers, resolutions and minutes for statutory authority, procedural compliance and consistency with the Articles of Association.
- Prepare or review written resolutions, circular resolutions, Members’ resolutions and other formal corporate instruments.
- Advise on the execution, authentication and custody of corporate documents and use of the company seal, where applicable.
- Provide statutory and procedural support for the Annual General Meeting and other Members’ meetings, including review of notices, agendas, proxy documentation, resolutions, quorum and voting requirements, minutes and post-meeting filings.
- Advise on the appointment, resignation, retirement or replacement of Directors and officers and undertake the required statutory filings.
- Advise on actual, potential or perceived conflicts of interest and the appropriate recording and management of such matters.
- Maintain custody or controlled records of the certificate of incorporation, Articles of Association, statutory filings, registers and other core corporate documents entrusted to the Company Secretary.
- Liaise with the Registrar of Companies and relevant authorities on company secretarial matters.
- Provide concise written governance opinions on material corporate or procedural matters within the agreed scope.
- Provide Director and Committee-member induction on statutory duties, the Articles of Association and HAPROK’s governance arrangements when specifically requested.
- Attend Board, Committee or Members’ meetings only where specifically requested or where attendance is reasonably necessary for a statutory or material governance matter.
- Ensure orderly handover of all statutory registers, records, filing credentials and pending matters upon expiry or termination of the engagement.
- Minimum Qualifications and
- Registration as a Certified Secretary in Kenya and a current practising certificate.
- Current membership in good standing with the Institute of Certified Secretaries.
- Valid KRA Tax Compliance Certificate and, for firms, valid registration documents and business permit.
- Current professional indemnity insurance.
- A Lead Company Secretary with at least seven (7) years of relevant post-qualification experience.
- Demonstrated
- supporting Boards, Board Committees, statutory filings and Annual General Meetings.
- with a company limited by guarantee, membership organisation, professional association or public-interest entity is desirable.
- A signed declaration of independence, confidentiality and any actual or potential conflict of interest.
- Check how your CV aligns with this job
- Method of Application
- Submission Email
- procurement@kam.co.ke
- Physical Submission
- KAM Procurement Office KAM House 15 Mwanzi Road, Westlands, Nairobi
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Source and provenanceSource: MyJobMag Kenya. Last checked: 2026-09-27.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
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