Administrative Officer
AI summary
Top Notch Management Services is recruiting an Administrative Officer for a client, a Cabro paving blocks factory in Athi River. The role involves office management, statutory compliance, record keeping, staff coordination, and supporting sales and logistics. Candidates should have a diploma, at least four years of experience, and knowledge of Kenyan labour laws.
- Recruiting for a Cabro paving blocks factory in Athi River
- Diploma in Business Administration or related field required
- Minimum 4 years administration experience, preferably factory or construction
- Must know Kenyan labour laws and statutory compliance
- Full-time role, Monday to Friday, 8 to 5
- Apply by emailing CV, certificates, and referee details
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required4+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in sales, factory, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Top Notch Management Services Ltd and the role in Not specified.
- Add concrete examples related to sales, factory, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Officer role in sales, factory?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Top Notch Management Services Ltd before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Administrative Officer
Top Notch Management Services Ltd
Admin & Office
Today
Easy apply
New
Rest of Kenya
Full Time
Manufacturing & Warehousing
Confidential
Share link
Share on WhatsApp
Share on LinkedIn
Share on Facebook
Share on Twitter
Share via SMS
Job summary
Top Notch Management Services is Human Resources Management firm with its head office in Nairobi. On behalf of our client, a Cabro paving blocks factory located at Athi River, we are seeking to hire for the position of an Administrative Officer.
Reporting to the Operations Manager, the ideal candidate will be expected to provide efficient administrative and clerical support to other team members, ensure smooth running of day-to-day operations by offering efficient administrative support in office management, record keeping, staff coordination, and ensure compliance with company and statutory
Requirements
- Min Qualification:
- Diploma
- Key Duties &
- are requested to email a copies of their CV, Certificates and other testimonials with details of their day time contact, indicating at least two referees
- Log In and Apply
- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Experience
- Level:
- Mid level
- Length:
- 4 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Kenya
- Job descriptions &
- a) Diploma or Degree in Business Administration, Office Administration, marketing or any other related field
- b) Minimum 4 years’
- in administration, preferably in a factory or construction environment
- c) Knowledge of Kenyan labour laws and statutory compliance is an added advantage
- Key Skills & Competencies
- i) Strong organizational and record-keeping skills
- ii) Good communication and interpersonal skills
- iii) Proficiency in MS Word, Excel, and email
- iv) Ability to work with minimal supervision
- v) High level of integrity and confidentiality
- Candidates who meet the above
Responsibilities
- 1. Manage daily office and administrative operations within the factory
- 2. Ensure statutory compliance with government and County policies
- 3. Deal with various government agencies and County officers
- 4. Support the sales team in developing sales strategies, pricing and execution
- 5. Attend to client requests where necessary
- 6. Planning logistics for deliveries and materials purchases where necessary
- 7. Maintain statutory compliance records (NSSF, NHIF, PAYE, licenses, permits)
- 8. Maintain accurate filing systems for employee, production, and statutory records
- 9. Handle correspondence, emails, phone calls, and official factory communication
- 10. Prepare letters, reports, memos, and internal notices as and when needed
- 11. Maintain staff records including attendance, leave, and personal files
- 12. Offer administrative support on staff onboarding, induction, and documentation process when necessary
- 13. Support payroll processes by submitting attendance and overtime data
- 14. Assist in preparing procurement documentation such as requisitions and LPOs
- 15. Maintain records for office and factory consumables
- 16. Schedule meetings, take minutes, and follow up on action points
- 17. Maintain health, safety, and PPE issuance records
- Qualifications &