Administrative Assistant
AI summary
The United Nations Office at Nairobi (UNON) is seeking an Administrative Assistant (UN Volunteer) to support the Chief of Staff in the Director-General's Office. Duties include administrative, operational and substantive support, research, preparing reports and presentations, coordinating information flows and liaising with internal and external stakeholders in a multicultural environment.
- Support the Chief of Staff in the Director-General's Office at UNON, the UN headquarters in Africa
- Provide administrative, operational and substantive support, including research and document preparation
- Coordinate information flows, assist with meeting preparations and communicate with stakeholders
- International UN Volunteer assignment in Nairobi; apply by September 30, 2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- PreferredPractical evidence in internship, Administrative assistant, Office administrationThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the International UN Volunteer contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to UNV - United Nations Volunteers and the role in Nairobi.
- Add concrete examples related to internship, Administrative assistant, Office administration, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Impactpool Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-09-30.
Source and safety check
- Impactpool Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-09-30
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in internship, Administrative assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research UNV - United Nations Volunteers before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Deadline: September 30, 2026 (6 days)
Administrative Assistant
UNV - United Nations Volunteers
Nairobi
International
Volunteer level
Application
Apply
Summary by Impactpool
The United Nations Office at Nairobi is seeking an Administrative Assistant to support the Chief of Staff in managing priorities and activities within a multicultural environment. The role involves providing administrative, operational, and substantive support, conducting research, and preparing various documents such as reports and presentations. The assistant will also coordinate information flows, assist in meeting preparations, and maintain communication with internal and external stakeholders. This position is crucial for ensuring the efficient management of workflows and priorities in the Director-General's Office.
Candidate
Requirements
for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Summary by Impactpool
The United Nations Office at Nairobi is seeking an Administrative Assistant to support the Chief of Staff in managing priorities and activities within a multicultural environment. The role involves providing administrative, operational, and substantive support, conducting research, and preparing various documents such as reports and presentations. The assistant will also coordinate information flows, assist in meeting preparations, and maintain communication with internal and external stakeholders. This position is crucial for ensuring the efficient management of workflows and priorities in the Director-General's Office.
Candidate
Experience
in administrative support
Strong research and writing skills
Ability to manage priorities and deadlines
Excellent communication skills
Familiarity with UN operations is a plus
Details
Mission and objectives
The United Nations Office at Nairobi, the UN headquarters in Africa, was established by the General Assembly in 1996. The office is headed by a Director-General, at the Under-Secretary-General level, serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya.
Context
The United Nations Office at Nairobi (UNON) is the only UN headquarter office in Africa and the global south and serves as the representative office of the UN Secretary-General in Kenya. UNON provides administrative and other support services to the UN Environment Programme (UNEP), the UN Resident Coordination System (RCS) and the UN Human Settlements Programme (UN-HABITAT) globally in 166 countries. UNON also provides joint and common services to other organizations of the UN System in Kenya. Home to diverse fauna and flora in a rich environmental ecosystem, UNON sits on 140-acres of land, the largest of any UN compound in the world.
This UN Volunteer is in Director General’s Office, United Nations Office at Nairobi’s Office. This UN Volunteer will serve in the Office of the Director-General of the United Nations Office at Nairobi (UNON).The Office of the Director-General operates in a highly international and multicultural environment, engaging regularly with Member States, diplomatic missions, senior United Nations officials and other international partners.
Task description
Under the direct supervision of Chief of Staff at the Director General’s Office, United Nations Office at Nairobi’s Office, the volunteer will perform the following duties:
• Assists the Chief of Staff in the day-to-day management of priorities and activities, providing administrative, coordination, operational, and substantive support.
• Conducts research and prepares background notes, briefing materials, talking points, presentations, correspondence, meeting summaries, and reports on a range of institutional, administrative, operational, and strategic issues.
• Monitors and follows up on decisions, directives, and action points issued by the Chief of Staff, liaising with relevant departments, offices, and stakeholders to ensure timely implementation and reporting.
• Supports the coordination of information flows to and from the Chief of Staff, ensuring that requests, correspondence, and assignments are tracked, monitored, and actioned appropriately.
• Assists in the preparation and coordination of meetings, including drafting agendas, preparing briefing materials, recording key outcomes, and monitoring follow-up actions.
• Maintains regular communication with internal and external interlocutors and serves as a focal point for coordination on issues requiring the attention of the Chief of Staff.
• Supports administrative and organizational processes, including monitoring deadlines, maintaining tracking systems, and contributing to the efficient management of workflows and priorities.
• Assists in the preparation of official correspondence, speeches, remarks, statements, and other communications on behalf of the Chief of Staff, as required.
• Represents the Chief of Staff at meetings, working groups, and conferences, as appropriate, and prepares summaries and recommendations for follow-up action.
• Performs other duties as required in support of the Chief of Staff.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the
in administrative support
Strong research and writing skills
Ability to manage priorities and deadlines
Excellent communication skills
Familiarity with UN operations is a plus
Fellowship
Master the recruitment process of the impact sector!
Become a fellow and gain access to Impactpool's premium material that will boost your career in the impact sector
Explore fellowship
Show UNV - United Nations Volunteers that you are interested in them
Recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest.
Connect with organization
Administrative Assistant
UNV - United Nations Volunteers
Nairobi
International
Volunteer level
Apply