Administrative Assistant
AI summary
Umma University is hiring a full-time Administrative Assistant to provide efficient administrative and clerical support to a department, ensuring smooth day-to-day operations and effective support to staff and students. The role involves managing correspondence, records, meetings, reports, budgets, and procurement documents, with a focus on confidentiality and proper record management. Applications are submitted through the Umma University Job Portal with a deadline of Friday, 4th September 2026.
- Full-time administrative role at an established Kenyan university
- Requires Diploma or Bachelor's degree in Business Administration or related field
- 2–3 years' experience preferred, ideally in higher education
- Proficiency in ICT and office applications required
- Apply via jobs.umma.ac.ke by Friday, 4th September 2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in finance, Administrative Assistant, Office AdministrationThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Umma University and the role in Not specified.
- Add concrete examples related to finance, Administrative Assistant, Office Administration, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in finance, Administrative Assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Umma University before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
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Umma University is an established university in Kenya accredited by the Commission for University Education. The University has two campuses; Thika and Kajiado. Umma University offers courses in Computer Science, Nursing (Direct Entry and Upgrading), Business Management, Information and Communication Technology, Islamic Sharia, Islamic Banking & Finance ...
Administrative Assistant
Job Type
Full Time
Qualification
BA/BSc/HND
,
Diploma
Experience
- 2 - 3 years
- Location
- Nairobi
- Job Field
- Administration / Facilities
- At least 2–3 years’
- in an administrative role, preferably in a higher
Job Purpose
- The Administrative Assistant, Department provides efficient administrative and clerical support to ensure smooth day-to-day operations of the Department and effective support to staff and students.
- Key
Responsibilities
- / Duties / Tasks
- Provide administrative and secretarial support to the Department.
- Manage correspondence, records, filing systems, and data entry.
- Schedule meetings, prepare agendas and minutes, and coordinate departmental activities.
- Support coordination of online teaching, examinations, and student-related activities.
- Assist in preparation of reports, budgets, and procurement documents.
- Respond to inquiries from staff and students and provide frontline support.
- Maintain inventory of office equipment and learning resources.
- Ensure confidentiality and proper record management.
- Key Performance Indicators (KPIs)
- Timeliness and accuracy of administrative support
- Quality of records management and documentation
- Responsiveness to staff and student inquiries
- Efficiency of departmental operations
- Qualifications Academic Qualifications:
- Diploma or Bachelor’s degree in Business Administration, Office Administration, or a related field from a recognized institution.
- Professional
Education
Deadline: Friday, 4 th September 2026, by close of business
environment.
Skills and Competencies: Proficiency in ICT and office applications.
Strong organizational and timemanagement skills.
Excellent communication and interpersonal skills.
Attention to detail and ability to maintain confidentiality.
Check how your CV aligns with this job
Method of Application
Interested and qualified candidates should submit their applications through the Umma University Job Portal (jobs.umma.ac.ke) and attach: (i) a detailed curriculum vitae; (ii) copies of academic and professional certificates; (iii) contact information for three (3) referees; and (iv) current salary/income details where applicable. Applicants should clearly indicate the position applied for.
Application
Interested and qualified? Go to
Umma University on jobs.umma.ac.ke
to apply
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