Administrative Assistant
AI summary
An administrative assistant role in Nairobi supporting the Managing Director and management team with office operations, tender document preparation, email management, meeting coordination, and filing. The position requires a diploma, at least one year of experience, and proficiency in Microsoft Office, with a salary of KSh 30,000–45,000.
- Full-time role based in Nairobi with salary KSh 30,000–45,000
- Requires diploma and at least 1 year of administrative experience
- Experience in preparing tender documents is an added advantage
- Proficiency in Microsoft Office and strong communication skills required
- Involves supporting the Managing Director and senior management
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists KSh 30,000 - 45,000. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in no_experience, administrative assistant, office administratorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Jawabu HR Consultancy Services Limited and the role in Nairobi.
- Add concrete examples related to no_experience, administrative assistant, office administrator, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in no_experience, administrative assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Jawabu HR Consultancy Services Limited before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
ADMINISTRATIVE ASSISTANT.
Experience
in preparing tender documents
JAWABU HR CONSULTANCY SERVICES LIMITED
Admin & Office
3 weeks ago
Easy apply
New
Nairobi
Full Time
Energy & Utilities
KSh
30,000 - 45,000
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Job summary
Our client is seeking a competent, proactive, and highly organized Administrative Assistant to support the smooth day-to-day operations of their business. The successful candidate will be responsible for coordinating administrative activities, maintaining accurate records, managing office operations, and providing efficient administrative support.
Min Qualification:
Diploma
Level:
Entry level
Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant
Location:
Kenya
Job descriptions &
in an administrative or office support
role.
Ø
Ability to multitask and work under minimal supervision.
Ø
in preparing tender
documents or procurement support is an added advantage.
Ø
managing official email correspondence.
Ø
Ability to search and identify tender opportunities from government and
private procurement portals.
Ø
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ø
Excellent typing and document formatting skills.
Ø
Ability to prepare professional meeting minutes.
Ø
Excellent written and verbal communication skills.
Ø
Willingness to travel locally for meetings when required.
Ø
Strong organizational and time management skills.
Ø
Possesses excellent communication and coordination skills, as well as
intercultural communication abilities.
Key
Requirements
- Qualifications
- :
- Ø
- Diploma in Business Administration, Office Administration, Secretarial
- Studies, Procurement, or a related field. Bachelor's degree is an added
- advantage.
- Ø
- At least 1 year of
Responsibilities
- ·
- Provide
- administrative and clerical support to the Managing Director and management
- team.
- ·
- Coordinate logistics
- for service engineers and other staff.
- ·
- Monitor the company
- email daily and respond or escalate correspondence appropriately.
- ·
- Prepare, compile and
- submit tender documents.
- ·
- Search for and track
- available tender opportunities.
- ·
- Follow up on
- customer payments and maintain payment records.
- ·
- Attend meetings with
- the Managing Director and senior management to record accurate minutes.
- ·
- Schedule meetings,
- appointments and travel arrangements.
- ·
- Maintain filing
- systems, both electronic and physical.
- ·
- Perform any other
- administrative duties assigned.
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- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
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